Action Against Hunger works to save lives by combating hunger and diseases that threaten the lives of vulnerable communities, through nutrition, food security, water and sanitation, health and advocacy.
Finance Manager
Location: Damaturu, Yobe
Job type: Full time
Start date: as soon as possible
Direct Line Manager: Operations Support Coordinator
Objective 1-Consolidate the base accounts monthly:
- Disseminating information about the accounting procedures of the base and ensuring that these procedures are respected
- The comprehensiveness and precision of entries and the correct budgetary charging of expenses
- Ensure field books are close on monthly basis towards the end of the month
- Timely forwarding of accounting information to the capital
- Ensure that all Cash count & Bank Reconciliation are done at the month end for field books
- Ensure that all accounting documentation is updated on daily basis & reconciles Bank Books, Cash Books
- Review the field monthly accountancy to ensure correctness of account codes, budget lines and descriptions used and feedback is sent to all admins on accountancy
- Prepare a detail report for Finance Coordinator on outstanding / prepaid advances if requested
Objective 2-Responsible for base tax operation:
- Ensure that the base is in compliance with in-country tax policies
- Ensure monthly WHT is deducted from suppliers and recorded correctly in accountancy.
- Ensure that proper documentation is filed for WHT on monthly basis.
- Assist Finance Coordinator in ensuring a good Tax system is in place at the base.
Objective 3: Contribute to grant financial management, donor compliance & budget analysis:
- Support budget holders in developing their forecast and monitoring their lines
- Receive & incorporating budget forecast in BFU.
- Organize & lead monthly BFU meetings at the base & provide updates to Finance Coordinator for each grant
- Monitor level of over/underspending per budget lines and provide feedback to Finance Coordinator
- Inform the Finance Coordinator for any information which impact the grant financial status
- Warning the Head of Finance Department and Field Coordinator of financial risks
- Review donor guidelines and ensure flexibility is respected
- Ensure proper filing of grants vouchers (review hard documents, review archiving process with the Capital finance team in close coordination with Finance Coordinator.
Objective 4-Treasury forecast & cash management:
- Implementing the cash management procedures on the base and ensuring they are respected
- The availability and safe keeping of the necessary cash
- Authorising and making payment for purchases falling within the monthly forecast of his/her base
- Ensure timely & realistic forecast is sent to the capital
- Meet program managers to ensure good forecast in line with spending plan
- Ensure expenditures are in line with the forecast prepared, analyse discrepancy between cash and budget forecast and put in place corrective measures
- With the help of Capital Finance Officer, monitor funds & ensure that there is a low balance towards end of the month
- Ensure that the funds are requested accordingly as requested in the cash forecast.
Objective 5-Capacity building for finance & Non-finance staff:
- Work closely with finance team to build their capacity
- Organize BFU & forecast meetings with all key staff (finance & Non-finance) to ensure the team is well trained on BFU & recognize the importance of BFU
- To develop and conduct training for finance staff on accounting policies & tools at the base level
- Identify the needs of finance staff training & arrange training sessions accordingly
- Provide induction/briefing on accountancy to all field employees joining finance department
- Conduct regular refresher trainings on accounting tools to new/existing finance staff on regular basis
- Develop & share new tools with Finance Coordinator to improve mission accountancy quality & budget allocation.
Objective 6 -Supervision & team management:
- Supervise Finance Officer & Finance Assistant
- Conducting performance appraisals and setting quarterly /yearly objectives of Finance Officer & Finance Assistant
Objective 7 – Conduct internal audit:
- Conduct internal Audit from time to time by using FAP “Financial Audit tool”
- Share Audit report with Finance Coordinator with recommendations & action plan
- Follow up on recommendations for improvement on regular basis
Objective 8 – Management of fraud and corruption cases:
- Alert on suspicion of fraud and corruption through the appropriate channel
- Identify fraud and corruption cases in the base
- Sensitize the team on the management of fraud and corruption risks
- Alert on suspicion of fraud and corruption through the appropriate channel
Internal & External Relationship
Internal:
- Directly reporting to Operations Support Coordinator
- Coordination with mission Finance Coordinator
- Liaise with mission Finance team
- Liaise with Abuja Log team
- Liaise with Abuja HR team
External:
- Interaction with suppliers, banking and financial institution service providers, tax offices and other national authorities or institutions with which ACF has working relationships for administrative and financial needs at the base level.
Position Requirements
Qualifications:
- Bachelor’s equivalent in Accounting/Finance: Master degree is a plus
- ACCA or other Chartered Accountant Diplomas
- 3 years of professional experience in finance with proven experience in team management
Skills and Experience
Essential:
- Professionalism, honesty, reliability, autonomy & strong sense of responsibility
- Exceptional organization, time management, and attention to detail
- Very good communication & training skills
- Ability to maintain confidentiality
- Strong computer skills particularly in MS Excel, literacy and numeracy
- Fluent in English
- Team player, flexible
- Committed to ACF values
- Capacity of analysis, synthesis and reporting
- Strong accounting skills
- Strong budget management skills
- Team management & coordination skills
Preferred:
- Prior experience in NGOs/INGOs
- Experience with SAGA accounting system
- Previous experience working as an auditor
- Previous knowledge of donors environment
- Good analytical skills
- Strong Excel skills
More Information
- Job City Damaturu, Yobe State
