Finance Manager 295 views0 applications


Role & Responsibilities

The Finance Manager oversees the financial activities of the programme and carries out the various accounting functions required in order to provide accurate and timely information to donors, GSO, field management and the field teams on the financial status of the programme. This involves organising and further developing the financial processes required for the projects to function effectively as well as managing the finance team, providing coaching and training.

Project Overview

Multi-sectoral relief programme in South Sudan including provision of Health, Nutrition, WASH, Psychosocial support, and NFI/emergency shelter services across fixed and emergency response locations.

Workplace & Working Conditions

Field based position in Juba, South Sudan.

Starting Date / Initial Contract Details

April 2022. Full time, 24 months.

Key Activity Areas

Financial Management

  • Reconciling / verifying bank and cash amounts on a weekly basis.
  • Ensuring payments are made in a timely fashion, as well as in line with Medair policies and procedures.
  • Ensure prompt entry of all transactions for the programme into Field Connect, reviewing all transactions on a monthly basis.
  • Compiling the monthly cash needs forecast for the programme, ensuring that money is transferred between locations in a timely manner and that daily cash needs are met.
  • Supporting field bases in financial matters, as required.
  • Monitoring project spending on an on-going (monthly) basis, and provide feedback to project teams, and senior management as required.
  • Ensure that Medair Finance Procedures are followed in all Country Programme’s offices as part of internal control monitoring.
  • Work with Budget holders, senior management and GSO staff in the preparation and development of budgets for projects and shared costs.
  • Support the preparation of donor budgets and financial reports within the required time frame.
  • Allocate cost’s to donors in line with contracts and donor regulations.
  • Prepare for, manage and support internal and external field financial audits, providing all information required by local legislation, donors, GSO or other bodies.
  • Support internal and external GSO financial audits as required.

Administration

  • Meet the finance related administrative requirements of Medair, donors, local legislation, suppliers, contractors and any other stakeholders, so that the financial aspects of the programme function efficiently, effectively and with integrity.
  • Work with HR to ensure the preparation of monthly payroll list, payment and record-keeping of staff salaries and / or allowances is done in a timely manner and in accordance with local employment regulations, ensuring that all required statutory deductions are made and subsequently paid to the appropriate authorities.
  • Support the GSO Finance Programmes Officer (FPO) in reporting to donors, providing relevant documents and narrative explanation of any anomalies or discrepancies.

Staff Management

  • Manage and oversee the programme finance staff including recruitment, day-to-day management, staff development and training, appraisal, etc. Provide functional supervision to field Finance Officers.

Communication

  • Develop and maintain a communication structure with colleagues to ensure they are kept informed of applicable financial activities and requirements, including the distribution of key financial information.

Security

  • Control and manage the security of in-country cash when held on site and when being transferred to other account holders.
  • Conduct regular internal audits and report immediately any possible fraud or theft.

Quality Management

  • Promote and use the Medair e-library and other operating procedures, ensuring that all standardised formats are used and guidelines are followed.

Team Spiritual Life

  • Reflect the values of Medair with team members, local staff, beneficiaries, and external contacts.
  • Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.
  • Encouraged to join and contribute to Medair’s international prayer network.

This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary.

Qualifications

  • Certified Public Accountant (CPA) completed. University degree in relevant subject desirable.
  • Strong working knowledge of English (spoken and written).

Experience

  • Relevant professional experience in a financial position for at least three years.
  • Experience in a financial supervisory position.
  • Overseas experience, preferably working in the NGO finance sector.
  • Experience working with institutional donors and representing at national and local levels desirable.
  • High numeracy skills. Problem solving ability. Excellent attention to detail. Good document writing skills.
  • Able to manage own work and resources in a way that meets time bound objectives.
  • Strong organisational skills and the capacity to analyse and prioritise needs.
  • Strong leadership skills and a supportive management style.
  • Able to take the initiative in project decisions.
  • Able to work under pressure and manage personal stress levels.
  • Creative, open-minded, flexible, self-learner.
  • Able to cope with basic living conditions in the field and during field trips.

More Information

  • Job City Juba
  • This job has expired!
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Medair is a humanitarian aid organisation inspired by Christian faith. For our Headquarters and Internationally Recruited Staff, we are looking for professionals who share our values, and are committed and motivated to relieve suffering in some of the world’s most remote and vulnerable communities. What’s so rewarding about a career with Medair? You will help save and sustain the lives of people who truly need assistance, while also learning new skills in a complex humanitarian environment. You will immerse yourself in a foreign culture and experience the joys and challenges of living and working with an international team. You will know the rich blessing of saving a life, of teaching new skills, of seeing communities restored and transformed.

Medair is an international non-governmental organization NGO of humanitarian aid with a stated mission, "to relieve suffering in some of the world’s most remote and devastated places." Medair provides emergency relief and recovery services including Health and Nutrition; Water, Sanitation, and Hygiene; and Shelter and Infrastructure. Medair lists its values as: hope, compassion, dignity, accountability, integrity, and faith.Medair’s statutes were registered in 1989 with the Registre du Commerce of the state of Vaud, Switzerland. Its international and operational headquarters are based in Switzerland. Medair has been active in 31 countries, working in some of the most remote, hard-to-reach places in the world. It is independent of any political, economic, or social authority. As a signatory of the Code of Conduct for the International Red Cross and Red Crescent Movement and NGOs in Disaster Relief, the organization provides aid to the most vulnerable, irrespective of race, gender, religion, age, or nationality.Medair has approximately 750 employees worldwide, many with years of humanitarian experience. Medair’s annual operating income in 2013 was USD 45.3 million. Its programs served 1.25 million direct beneficiaries in 2013.The organization is responding to the Nepal earthquakes, to the Syrian refugee crisis in Lebanon and Jordan and providing relief and recovery services in, South Sudan, Iraq, Democratic Republic of Congo, Madagascar, Afghanistan, Syria and Somalia. Recent programs have been run in Albania, Angola, Armenia, Bangladesh, Chad, Chechnya, Haiti, India, Indonesia, Ingushetia, Iraq, Iran, Kenya, Kosovo, Liberia, Mozambique, Ossetia, Philippines, Rwanda, Somalia, Sri Lanka, Sierra Leone, Sudan, Pakistan, Uganda, and Zimbabwe.

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0 USD Juba CF 3201 Abc road Fixed Term , 40 hours per week Medair

Role & Responsibilities

The Finance Manager oversees the financial activities of the programme and carries out the various accounting functions required in order to provide accurate and timely information to donors, GSO, field management and the field teams on the financial status of the programme. This involves organising and further developing the financial processes required for the projects to function effectively as well as managing the finance team, providing coaching and training.

Project Overview

Multi-sectoral relief programme in South Sudan including provision of Health, Nutrition, WASH, Psychosocial support, and NFI/emergency shelter services across fixed and emergency response locations.

Workplace & Working Conditions

Field based position in Juba, South Sudan.

Starting Date / Initial Contract Details

April 2022. Full time, 24 months.

Key Activity Areas

Financial Management

  • Reconciling / verifying bank and cash amounts on a weekly basis.
  • Ensuring payments are made in a timely fashion, as well as in line with Medair policies and procedures.
  • Ensure prompt entry of all transactions for the programme into Field Connect, reviewing all transactions on a monthly basis.
  • Compiling the monthly cash needs forecast for the programme, ensuring that money is transferred between locations in a timely manner and that daily cash needs are met.
  • Supporting field bases in financial matters, as required.
  • Monitoring project spending on an on-going (monthly) basis, and provide feedback to project teams, and senior management as required.
  • Ensure that Medair Finance Procedures are followed in all Country Programme’s offices as part of internal control monitoring.
  • Work with Budget holders, senior management and GSO staff in the preparation and development of budgets for projects and shared costs.
  • Support the preparation of donor budgets and financial reports within the required time frame.
  • Allocate cost’s to donors in line with contracts and donor regulations.
  • Prepare for, manage and support internal and external field financial audits, providing all information required by local legislation, donors, GSO or other bodies.
  • Support internal and external GSO financial audits as required.

Administration

  • Meet the finance related administrative requirements of Medair, donors, local legislation, suppliers, contractors and any other stakeholders, so that the financial aspects of the programme function efficiently, effectively and with integrity.
  • Work with HR to ensure the preparation of monthly payroll list, payment and record-keeping of staff salaries and / or allowances is done in a timely manner and in accordance with local employment regulations, ensuring that all required statutory deductions are made and subsequently paid to the appropriate authorities.
  • Support the GSO Finance Programmes Officer (FPO) in reporting to donors, providing relevant documents and narrative explanation of any anomalies or discrepancies.

Staff Management

  • Manage and oversee the programme finance staff including recruitment, day-to-day management, staff development and training, appraisal, etc. Provide functional supervision to field Finance Officers.

Communication

  • Develop and maintain a communication structure with colleagues to ensure they are kept informed of applicable financial activities and requirements, including the distribution of key financial information.

Security

  • Control and manage the security of in-country cash when held on site and when being transferred to other account holders.
  • Conduct regular internal audits and report immediately any possible fraud or theft.

Quality Management

  • Promote and use the Medair e-library and other operating procedures, ensuring that all standardised formats are used and guidelines are followed.

Team Spiritual Life

  • Reflect the values of Medair with team members, local staff, beneficiaries, and external contacts.
  • Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.
  • Encouraged to join and contribute to Medair’s international prayer network.

This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary.

Qualifications

  • Certified Public Accountant (CPA) completed. University degree in relevant subject desirable.
  • Strong working knowledge of English (spoken and written).

Experience

  • Relevant professional experience in a financial position for at least three years.
  • Experience in a financial supervisory position.
  • Overseas experience, preferably working in the NGO finance sector.
  • Experience working with institutional donors and representing at national and local levels desirable.
  • High numeracy skills. Problem solving ability. Excellent attention to detail. Good document writing skills.
  • Able to manage own work and resources in a way that meets time bound objectives.
  • Strong organisational skills and the capacity to analyse and prioritise needs.
  • Strong leadership skills and a supportive management style.
  • Able to take the initiative in project decisions.
  • Able to work under pressure and manage personal stress levels.
  • Creative, open-minded, flexible, self-learner.
  • Able to cope with basic living conditions in the field and during field trips.
2022-06-09

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