Finance Manager 180 views2 applications

CBM is an international Christian development organization, committed to improving the quality of life of people with disabilities in the world. CBM addresses disability as a cause and consequence of poverty, and works in partnership to create an inclusive society for all.

Overall Mission:

The job holder oversees the effective and efficient functioning of CBM’s finance operations, ensures strong financial discipline, implements control and compliance checks to ensure donor funds are utilised in line with CBM and donor agreements in the Uganda Country Office. The position promotes and controls adherence to CBM financial standards and procedures by partners and builds capacity where needed.

Main tasks

A. Financial management support to programmes

· Set-up and maintain strong control processes to ensure that financial resources are used by partners in compliance with CBM financial policies, standards and procedures, and with specific donor requirements and contracts and provide training/coaching as needed.

· Work in direct liaison with the programme team and provide ad hoc reports as may be required.

· Perform periodic audits or spot-checks of partner financial management and control systems.

· Enforce partner delivery of timely, complete and quality finance reports in line with CBM’s requirements, including annual financial statements; verify quality and provide feedback to partners.

· Maintain database of partner reporting records.

· Give immediate notification of (critical) finance issues, and engage actively in the resolution of these issues.

· Monitors cash balances with partners.

B. Budgeting and planning

· Coordinate all aspects of the annual and multi-year budget process with partners, in line with CBM’s budget guidelines.

· Conduct the financial and legal compliance part of partner assessments. Oversee the development of the budget component of all proposals, ensuring all costs are accounted for and maximum costs are recovered;

· Include finance capacity development measures into partner project proposals; conduct training of Partner organisations in financial management of grants.

· Prepare and manage all aspects of the annual Country Office budget.

· Manage the finances of the Country Office in line with CBM standards, local regulations, and applicable donor regulations.

· Manage the financial risk register of the Country Office.

· Validate the Country Office payroll, and ensure tax calculations, social security and other statutory contribution are made in line with relevant CBM internal and national regulations.

· Maintain internal accounting system and records, and ensure reliability and integrity of financial management information systems, documentation and reports.

· Ensure that internal control procedures and donor regulations are adhered to for all cash and bank disbursements, receipts, transfers and include appropriate backup of supporting documentation.

· Monitor costs versus budget, bank balances, cash balances and asset purchases.

· Ensure that any purchase, lease or sale of assets is done in accordance with procurement guidelines and receives the required approvals.

· Control and maintain a CBM country asset register and inventory, in line with CBM or donor requirements, as applicable.

· Organize and manage the annual audit of Country Office accounts and prepare, manage and implement follow-up plans based on given recommendations.

· Manage the preparation, circulation, filing and archiving of all accounting, financial and contractual documents in conformity with CBM procedures.

· Ensure compliance with in-country financial regulatory requirements including statutory accounts, audit, tax filing, social security contributions, etc. and work on other compliance matters with the relevant functions:

· Administration function: CBM in-country registration and annual reporting to relevant authorities, Human Resources function: labour law.

· Manage banking relationships (e.g. opening and closing of bank accounts).

C. Reporting

· Provide regular budget monitoring reports (budget vs. actual expenditures) and other financial reports to budget holders/stakeholders as required for periodical analysis and provide recommendations for budget realignments as required.

· Regularly and pro-actively inform/update the Country Director on arising financial issues with a potential impact on Country Office management.

· Ensure compliance with in-country statutory accounting and reporting requirements.

D. Staff line management

· Adequately resource the CBM country finance function in terms of staff numbers, skills and capacity and manage the country finance team based on performance.

Pre-Requisites

Education, Knowledge, and Professional Experience

· Degree in Finance, Accounting, Internal Audit; professional qualification in accounting an advantage (e.g. ACCA, CIMA, CIA).

· A minimum of 4-6 years of experience in a senior position ensuring effective financial management, systems and controls, including institutional grant management, particularly with an international development organization.

· An effective team player who is able to work diplomatically and with sensitivity with individuals from a variety of cultures, professions and personal backgrounds.

· Advantage of lived experience with disability.

· Ability to develop finance management capacity in others, and promote the importance of solid financial controls internally and to partners.

· Solid understanding of project cycle management. Ability to prioritise work and meet deadlines.

· Thoroughness and business acumen.

· Attention to effective written and verbal communication. Ability to perform all tasks in a confidential manner.

· Willingness to commit and adhere to CBM’s values and Child Safeguarding Policy.