Finance Officer 120 views0 applications

Finance Officer – 1 Position

Location: Lusaka

Reports to: Senior Finance Officer

Basic function

The Finance, and Administration Officer will support the provision of technical oversight for financial management capacity building within the project. S/he will also efficiently operate and maintain an effective financial management system. The position requires close collaboration with the Senior Finance Offer Senior Administration Officer and Director of Finance and Administration to ensure application of FHI 360 and USAID regulations and policies as well as periodic review of such policies and regulations to ensure that they continue to reflect the current donor environment, regulations and practices.

Duties and responsibilities

• Review partners monthly financial reports for accuracy, completion and reasonableness.
• Conduct quarterly financial reviews for partners to ensure compliance with FHI360, USAID and their local regulations and policies.
• Prepare payment vouchers through the Accounts Payable template and import the entries into GFAS ensuring correct detail codes and general ledger accounts are captured.
• Capture complete and accurate information on the Payment Tracking Tool.
• Review site cost share forms for accuracy and completeness and compile monthly tracker.
• Assist with Country Office Financial month end and year closeout procedures as assigned by the Senior Finance Officer
• Maintain a sound filling system of all financial documentation
• Review of Project training budgets Maintain a monthly tracking tool for all In-Kind Grants expenditures
• Review Monthly fuel analysis submitted by the Administration Unit
• Review Monthly LPO tracker submitted by Administration Unit
• Reconcile the inventory listing to the general ledger monthly
• Any other administrative duties as assigned by Supervisor.

Knowledge, skills and abilities

• Proven proactive skills in identifying cost savings, cost avoidance and efficiency opportunities.
• Ability to develop effective work plan and priorities to meet business objectives.
• Demonstrated expertise in building effective relationship with key internal customers and other key stakeholders.
• Good analytical, numerical and mature problem-solving skills.
• Ability to adapt easily to changing needs and patterns of work.
• Excellent report writing and documentation skills.
• Advanced proficiency in Microsoft Office applications such as MS Word, Excel, PowerPoint, GFAS, Pastel, AccPac, Quick Books or any Accounting Software.
• Ability to manage and work under pressure with minimal supervision.
• Good team player, positive attitude, flexible mind, comfortable in working in multi-cultural settings.
• Strong sense of ethics, integrity, credibility, and respect of diversity.
• Ability to communicate effectively with staff and management with diplomacy and firmness.
• Familiarity with U.S. Government grants or other donor funded programs, contracting and auditing standards as they apply to effective management of multi-year funds will be an added advantage.

Qualifications and requirements

BAcc/BCom degree in Accounting, Finance and Business Administration or its recognized equivalent  3 – 5 years post qualification relevant experience. Minimum of 3 years in a supervisory role with experience in financial management and reporting. Must be registered with the Zambia Institute of Chartered Accountants (ZICA)

This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

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FHI 360 is an equal opportunity and affirmative action employer. FHI 360 is an equal employment and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, disability, veteran status, genetic information or any other status or characteristic protected under applicable law.