Assignment
In East Africa, IMPACT has country missions in Somalia, Kenya, Ethiopia, South Sudan, Sudan, Uganda and Mozambique. These missions are hosted by sister-organisation Acted, who provide operational hosting and support. These missions are also supported by an IMPACT Regional Finance Manager, based in Kampala, who provides financial control and management across all IMPACT missions. To support this Regional Finance Manager, IMPACT is seeking an experienced candidate with prior experience in financial planning, managing financial transactions, budgeting, forecasting, and donor reporting.
OBJECTIVES
Ensures sound accounting and finance management for IMPACT missions in East Africa, according to the procedures defined for each mission.
FUNCTIONS
Under the supervision of the IMPACT Regional Finance Manager, the Finance Officer’s tasks will be defined and allocated based on workflows for countries across the region. These tasks might include:
Manage Finance Transactions
- Record accounts payable and accounts receivable in Excel and SAGE + SAGA
- Support in updating/uploading SAGA/SAGE
- Support IMPACT/REACH staff in preparation of project code/budget line
- Check and update the daily payments file on a regular basis.
- Draft budget proposals for IMPACT projects in collaboration with relevant staff at IMPACT and ACTED
- Prepare and update the Financial Sheets (FS) for IMPACT projects
- Prepare donor financial reports (Amendments\NCE)
- Prepare and check BoQs and forward inputs into budget template
- Assist in forecasting expenses, and support on control and analysis of the costs of IMPACT/REACH dedicated costs to improve budgeting and increase financial visibility.
- Support with reallocations (check payments\allocations, etc.)
- Support in updating the Allocation table on a monthly basis, for IMPACT international and IMPACT-dedicated national staff in the allocation table
- Support on the mid-year and annual closure by cross-checking between ACTED and IMPACT accountancy
- Under the guidance of the Regional Finance Manager, streamline, improve and implement any processes related to finances and finance management that are currently inefficient or absent.
Participate in quarterly and annual audits
- At the end of the contract or annually, assist the Regional Finance Manager in preparation of files to be sent to headquarters (final checking of invoices and their presence, complete the risk file if necessary)
- Assist the Regional Finance Manager in preparation of the document base on external/ internal Auditors query
- Assist the Regional Finance Manag to finalize the dispatch of files by adding labels and adequate packaging
Internal Communication Processes
- As requested by the Regional Finance Manager, liaise closely with Acted and IMPACT team members across East Africa to guarantee support to all IMPACT activities.
- Regularly communicate with both the IMPACT and ACTED HQ finance teams as required for the review and validation of reports and budgets.
TECHNICAL SKILLS
- Good knowledge of accounting and bookkeeping procedures
- Advanced MS Excel skills (creating spreadsheets and using financial functions)
- Familiarity with accounting software (e.g. 1C; SAGA, QuickBooks)
- Extreme attention to detail, with an ability to spot numerical errors
- Highly proactive, with good self-organisation skills and the ability to work with a minimum level of supervision
- Motivated by problem-solving and making processes more efficient.
How to Apply
To apply, please submit a copy of your resume/CV clearly detailing all prior experience in the above field, roles and responsibilities for the position, and your personal outcome/achievements while in the position. This should be written in English and may be typed or handwritten.
- Please submit a cover page detailing your name, nationality, gender, level of education, location of residence, availability, and why you are interested in this position.
- Submit the above documents to the Acted Office (Kampala, Nsambya Estate Road, 7HXR + 8VH) or via email to [email protected] CC [email protected]**,** no later than 4:30 EAT on 27th June 2025. Please write the recruitment reference on any documents.
A detailed review of all applications will be conducted. Those who meet the qualification shall be contacted for a technical test. Those who pass the technical test will be called back for an oral interview.
