Finance officer 136 views0 applications


Title: Finance officer

Location:  Dimma

Employment Category:  H2

Reporting To: Team Leader- Finance and Administration

Direct Reports: NA

Start of Contract & Duration:  4 Months

Posting date: September 6, 2019

INTRODUCTION

The Danish Refugee Council (DRC), an international non-governmental organization (NGO), has been providing relief and development services in the Horn of Africa since 1997. DRC promotes and supports solutions to the problems faced by refugees, internally displaced people (IDPs), and migrants. The organization has offices across the region, and has been operational in Ethiopia since 2009.  With funding from bilateral and multilateral donors, DRC is currently implementing a range of activities across Ethiopia and Djibouti, including WASH and shelter provision, child and youth protection, gender based violence response, awareness-raising of migration risks, protection monitoring of migration routes, and livelihoods support for returning migrants or those at-risk of migration.

 

Overall purpose of the role:

To ensure all financial transactions adhered to DRC policies and procedures and Advise project managers, Team Leaders and Area Manager on financial policies and procedures including major government regulations related to taxation and financial policies

RESPONSIBILITIES AND TASKS

  • Ensure timely/Realtime and accurate recording of all financial Transaction in the DRC’s Dynamic system;
  • Ensure the weekly and monthly closing and cash count follow-up status report is produced on time in electronic and hard copies to Head Office;
  • Maintain proper filing systems of financial documents, scan and burn on CDs those monthly financial reports to be forwarded to Head Office;
  • Maintain an electronic monthly cash book and perform daily and weekly cash reconciliation of the programme books;
  • Check expenditures against budgets, preparation of monthly expenditure statement and properly filing of financial documents;
  • Ensure that accounting records are kept updated, are reliable and are maintained according to DRC accounting practices;
  • Code transactions for the project floats and ensure it is in line with project budget lines;
  • Manage cash balances to ensure that sufficient balances are maintained for ongoing activities, while preventing too high balances to avoid incurring high exchange rate charges.
  • Update monthly staff payroll for deduction for advances,  and keep track of clearing all outstanding;
  • Produce serially numbered cash receipt and cash payment vouchers, and code expenditures appropriately;
  • Support payment to service providers, suppliers and contractors and clearance of advance of procurement officer against a “Goods Received Note” signed by Logistics Officer
  • Prepare and distribute monthly expenditures reports on project and programme level in the support of managers and programme staff.
  • Ensure that all documents relating to financial transactions and donor contracts are properly filed in order to facilitate their retrieval and to safeguard DRC financial interest
  • Facilitate smooth internal and external audits of donor contracts
  • Assist management and programme staff in preparing annual programme budgets based on quarterly and annual expenditure reviews
  • Support coordination and preparation of bi-Monthly cash requests in coordination with relevant programme staff, forwarding it to Head Office in a timely manner
  • Assist management and programme staff in budgeting, monitoring and financial reporting for specific activities or sub projects
  • Report immediately on all cases of financial mismanagement, such as theft, corruption or non-adherence to DRC financial management rules; and, if necessary, develop new policies to safeguard against future mismanagement
  • Support the production of timely and accurate encoding of all financial movements and the preparation of monthly budget monitoring reports
  • Train new finance staff in the DRC Finance System and Regulations and advise on their performance to ensure sound accounting and procurement practices and that DRC’s financial regulations are always strictly adhered to
  • Support annual performance reviews of Finance Staff and assist in identifying their training needs
  • Monthly cash and bank reconciliations
  • Regular budget reviews (monthly, quarterly annually)
  • Donor reports as per schedule and deadlines

Job Requirements

Experience and technical competencies:

  • 5 yrs. work experience in financial/accounting field
  • Proven ability to priorities tasks and meet deadlines
  • Stable and robust character and a good team-player
  • Experience in working in NGOs,
  • Excellent communication skills
  • Strong analytical skills
  • Proven commitment to accountability practices.
  • Attention to details and ability to work under pressure and strict reporting  deadlines

Education:

B.A Degree Accounting from recognized university or college

Languages:

Fluent in written and spoken English.

 All DRC roles require the post-holder to master DRC’s core competencies:

Striving for excellence: Focusing on reaching results while ensuring efficient processes.

Collaborating: Involving relevant parties and encouraging feedback.

Taking the lead: Taking ownership and initiative while aiming for innovation.

Communicating: Listening and speaking effectively and honestly.

Demonstrating integrity: Acting in line with DRC’s vision and values

More Information

  • Job City Dimma, Gambela
  • This job has expired!
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The Danish Refugee Council is currently implementing a broad range of activities relevant to conflict affected communities and persons. The activities are categorized in ten sectors:

Shelter and Non-food Items, Food Security, Protection, Income Generation, Coordination & Operational Services, Community Infrastructure & Services, Humanitarian Mine Action, Armed Violence Reduction (AVR), Water, Sanitation & Hygiene (WASH), and Education.

Here you can read some short exemplifications of what types of activities the respective sectors include:

Shelter and Non-food Items: Provision of emergency shelter, emergency cash grants, rehabilitation of housing, distribution of non-food items (NFIs) and provision of return and repatriation kits.

Food Security: Emergency food provision or food voucher programmes. Training and capacity development in agriculture, agricultural inputs (e.g. tools and seeds), agricultural grants.

Protection: Advocacy for the rights of displaced people in their context of displacement, child protection initiatives, individual protection assistance based on vulnerability, legal aid, land & property rights, sexual and gender-based violence prevention, registration services for the internally displaced and refugees, monitoring of rights and rights awareness-raising, facilitation of return and repatriation processes.

Income Generation: Business training and SME development, business grants, life-skills training, literacy and numeracy training, vocational training, micro-credit loans, savings groups, group enterprise development and facilitation.

Coordination & Operational Services: Coordination and management of refugee and IDP camps, active participation in UN cluster coordination, humanitarian surveys and studies, facilitation of NGO Networks focused on displacement solutions, capacity development, training and support to local NGOs, secondment of experts to UN emergency operations worldwide

Community Infrastructure & Services: Provision of physical infrastructure like roads, bridges, community centres, irrigation systems or other community structures, facilitation and training of infrastructure management groups at community level, facilitation and funding of community development plans, initiatives for disaster risk reduction at community level.

Humanitarian Mine Action: Manual or mechanical mine clearance, clearance of former battle areas, education for affected communities – with special focus on children on how to avoid harm from mines and UXO, surveys of expected and confirmed mined or UXO areas, explosive ordnance disposal and stockpile destruction, capacity building of national demining institutions.

Armed Violence Reduction (AVR): Education in procedures for safe storage and safe handling of small arms and light weapons (SALW), capacity building of institutions for safety, local and community level conflict management and mitigation.

Water, Sanitation & Hygiene (WASH): Emergency water supply, hygiene item distribution, hygiene information and education, construction of latrines, installation water points, wells and water storage. Water purification.

Education: Education grants and fee support, school feeding programmes, teacher training and support, school materials provision and construction or rehabilitation of school structures.

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0 USD Dimma, Gambela CF 3201 Abc road Full Time , 40 hours per week Danish Refugee Council (DRC)

Title: Finance officer

Location:  Dimma

Employment Category:  H2

Reporting To: Team Leader- Finance and Administration

Direct Reports: NA

Start of Contract & Duration:  4 Months

Posting date: September 6, 2019

INTRODUCTION

The Danish Refugee Council (DRC), an international non-governmental organization (NGO), has been providing relief and development services in the Horn of Africa since 1997. DRC promotes and supports solutions to the problems faced by refugees, internally displaced people (IDPs), and migrants. The organization has offices across the region, and has been operational in Ethiopia since 2009.  With funding from bilateral and multilateral donors, DRC is currently implementing a range of activities across Ethiopia and Djibouti, including WASH and shelter provision, child and youth protection, gender based violence response, awareness-raising of migration risks, protection monitoring of migration routes, and livelihoods support for returning migrants or those at-risk of migration.

 

Overall purpose of the role:

To ensure all financial transactions adhered to DRC policies and procedures and Advise project managers, Team Leaders and Area Manager on financial policies and procedures including major government regulations related to taxation and financial policies

RESPONSIBILITIES AND TASKS

  • Ensure timely/Realtime and accurate recording of all financial Transaction in the DRC’s Dynamic system;
  • Ensure the weekly and monthly closing and cash count follow-up status report is produced on time in electronic and hard copies to Head Office;
  • Maintain proper filing systems of financial documents, scan and burn on CDs those monthly financial reports to be forwarded to Head Office;
  • Maintain an electronic monthly cash book and perform daily and weekly cash reconciliation of the programme books;
  • Check expenditures against budgets, preparation of monthly expenditure statement and properly filing of financial documents;
  • Ensure that accounting records are kept updated, are reliable and are maintained according to DRC accounting practices;
  • Code transactions for the project floats and ensure it is in line with project budget lines;
  • Manage cash balances to ensure that sufficient balances are maintained for ongoing activities, while preventing too high balances to avoid incurring high exchange rate charges.
  • Update monthly staff payroll for deduction for advances,  and keep track of clearing all outstanding;
  • Produce serially numbered cash receipt and cash payment vouchers, and code expenditures appropriately;
  • Support payment to service providers, suppliers and contractors and clearance of advance of procurement officer against a “Goods Received Note” signed by Logistics Officer
  • Prepare and distribute monthly expenditures reports on project and programme level in the support of managers and programme staff.
  • Ensure that all documents relating to financial transactions and donor contracts are properly filed in order to facilitate their retrieval and to safeguard DRC financial interest
  • Facilitate smooth internal and external audits of donor contracts
  • Assist management and programme staff in preparing annual programme budgets based on quarterly and annual expenditure reviews
  • Support coordination and preparation of bi-Monthly cash requests in coordination with relevant programme staff, forwarding it to Head Office in a timely manner
  • Assist management and programme staff in budgeting, monitoring and financial reporting for specific activities or sub projects
  • Report immediately on all cases of financial mismanagement, such as theft, corruption or non-adherence to DRC financial management rules; and, if necessary, develop new policies to safeguard against future mismanagement
  • Support the production of timely and accurate encoding of all financial movements and the preparation of monthly budget monitoring reports
  • Train new finance staff in the DRC Finance System and Regulations and advise on their performance to ensure sound accounting and procurement practices and that DRC’s financial regulations are always strictly adhered to
  • Support annual performance reviews of Finance Staff and assist in identifying their training needs
  • Monthly cash and bank reconciliations
  • Regular budget reviews (monthly, quarterly annually)
  • Donor reports as per schedule and deadlines

Job Requirements

Experience and technical competencies:

  • 5 yrs. work experience in financial/accounting field
  • Proven ability to priorities tasks and meet deadlines
  • Stable and robust character and a good team-player
  • Experience in working in NGOs,
  • Excellent communication skills
  • Strong analytical skills
  • Proven commitment to accountability practices.
  • Attention to details and ability to work under pressure and strict reporting  deadlines

Education:

B.A Degree Accounting from recognized university or college

Languages:

Fluent in written and spoken English.

 All DRC roles require the post-holder to master DRC’s core competencies:

Striving for excellence: Focusing on reaching results while ensuring efficient processes.

Collaborating: Involving relevant parties and encouraging feedback.

Taking the lead: Taking ownership and initiative while aiming for innovation.

Communicating: Listening and speaking effectively and honestly.

Demonstrating integrity: Acting in line with DRC's vision and values

2019-09-20

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