Finance Officer, Liberia Country Office 200 views0 applications


JOB TITLE Finance Officer

REPORTING TO Finance Manager – Planning, Budgeting & Reporting

Grade: 4

REPORTING TO POSITION: Finance Department

LOCATION: Monrovia with frequent travel to field offices

CHILD SAFEGUARDING

Level 3: the role holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work in country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.

ROLE

Support in managing the finance elements of partnerships, building capacity of partners in financial management, and be responsible for reviewing partner’s financial reports to ensure compliance with donor and Save the Children guidelines, this role will also support the Finance Manager – Planning, Budgeting and Reporting in providing financial inputs into all aspects of Planning, Budgeting and Reporting for the Monrovia Office. This includes providing key support for Proposal Budgeting, annual Budgeting, Donor and internal Finance Reporting and other financial management tasks such as Monthly BvAs.

MAIN RESPONSIBILITIES

  • Review partner Financial report and Ensure financial support documents reflect the reported amounts in financial and narrative reports
  • Help with ensuring that all partnership expenditure spend is compliant with Save the Children and donor policies
  • Verify partner expenditure reports, through remote and direct visits, and provide audit summary with recommendations to his/her Manager.
  • Provide direct and remote support to partners in relation to completion of finance reports and submission of financial documents.
  • Assist in capacity building of partner’s finance and non-finance staff, through direct group, individual and remote support.
  • Support development of capacity building plan and implement for partners.
  • Assist to Update partner trackers through review of partner budgets and financial reports
  • Support the Finance Manager in the preparation of proposal budgets in line with donor guidelines while ensuring that Non- thematic rate of country is achieved.
  • Prepare the CAM calculator for all new budgets and ensure that the template is updated with all relevant funding.
  • Support the Finance Manager in the preparation of budget realignments along with program staff for on-going awards if needed.
  • Prepare and distribute monthly system generated BvAs to NES, NWS and MO
  • Attend BvA meetings along with the Finance Manager to understand and deliver Finance related Actions.
  • Providing support to Finance Manager and Support Services Director in preparation of initial data for the Master budget, 1st forecast and 2nd forecast processes.
  • Create new DEAs in Agresso as requested from the Awards team.
  • Prepare the financial reports in line with donor regulations and ensuring that deadlines are met as per reporting calendar in Funds summary.
  • Provide other ad-hoc financial data or analysis as requested by Manager, FD or Field Teams.
  • Verification of Field Office finance records
  • Reconciliation of Accounts Payable, Fuel and Spare Parts etc…
  • Undertake any other duties as requested by the Finance Manager.

SKILLS AND BEHAVIOURS (our Values in Practice)

Achieving results effectively

  • Ensures efficient and transparent use of resources in accordance with internal controls
  • Demonstrates flexibility to adapt plans and make decisions in rapidly changing environments
  • Makes changes to improve performance as a result of information received.
  • Documents lessons learned and applies them to future projects

Maintaining and developing collaborative relationships

  • Establishes clear objectives with teams and individuals and monitors progress and performance

Operating safely and securely

  • Reduces vulnerability by complying with safety and security protocols set by the organisation

Managing yourself in a pressured and changing environment:

  • Remains focused on the objectives and goals in a rapidly changing environment
  • Suggests creative improvements and different ways of working
  • Demonstrates personal integrity by using one’s position responsibly and fairly

Leadership: Action; Thinking; Self; Inspiring; Developing Others

  • Adapts plans and approaches based upon awareness of the external context
  • Takes responsibility for own development, and actively takes steps to better understand and address own strengths and weaknesses.
  • Effectively influences others by understanding their interests and showing how they will be met by own preferred solution.
  • General
  • Comply with Save the Children policies and practice with respect to child protection, code of conduct, health and safety, equal opportunities, fraud and other relevant policies and procedures.
  • Ensure the security, health and wellbeing of staff and that staff management and other processes and policies and systems reflect Save the Children’s principles of equity and fairness.
  • QUALIFICATIONS AND EXPERIENCE:
  • Undergraduate degree in accounting/finance or equivalent.
  • At least two years’ experiences in an accounting/finance.
  • Experience in the NGO sector preferred
  • Ability to gather facts and data, scrutinise with ease, determine a logical solution and resolve issues with minimal supervision.
  • Proven ability to handle a workload and multi-task in order to meet deadlines.
  • The highest level of integrity and commitment to preventing corruption.
  • Strong interpersonal skills and ability to interact with all departments
  • Excellent understanding of financial systems (FMS – Agresso & AMS) and procedures
  • Excellent experience of computerised accounts packages, Excel, PowerPoint and Word
  • Strong communication and interpersonal skills
  • Written and verbal English
  • Ability and willingness to travel

Child Safeguarding:

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Health and Safety

The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.

APPLICATION INFORMATION

Applicants are advised that Save the Children International does not require any payment or expense during the entire recruitment process. Any request in this direction should be immediately reported

Please apply in English using a cover letter and up-to-date CV as a single document including details of your current remuneration and salary expectations for this role.

WOMEN ARE STRONGLY ENCOURAGED TO APPLY

More Information

  • Job City Liberia
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Save the Children believes every child deserves a future. Around the world, we give children a healthy start in life, the opportunity to learn and protection from harm.

We do whatever it takes for children – every day and in times of crisis – transforming their lives and the future we share.

The Save the Children Fund, commonly known as Save the Children, is an international non-governmental organization that promotes children's rights, provides relief and helps support children in developing countries.

It was established in the United Kingdom in 1919 in order to improve the lives of children through better education, health care, and economic opportunities, as well as providing emergency aid in natural disasters, war, and other conflicts.

In addition to the UK organisation, there are 29 other national Save the Children organisations who are members of Save the Children International, a global network of nonprofit organisations supporting local partners in over 120 countries around the world.

In 2015, we reached over 62 million children directly through our and our partners' work.

Save the Children has led global action on children’s rights for more than 90 years.

1919 Eglantyne Jebb established the Save the Children Fund to feed children facing starvation after the First World War

1924 the League of Nations adopted Eglantyne’s charter on children’s rights

1939–1945 During the Second World War, we worked to safeguard children directly affected by the war. We continue to do this in conflict-affected regions

1977 A number of Save the Children organisations formed an alliance to coordinate campaigning work to improve outcomes for the world’s children, sowing the seeds for Save the Children as a single global movement for children

1989 The United Nations General Assembly adopted the Convention on the Rights of the Child.

194 countries have signed up to this legally binding convention

2004–2009 Save the Children’s largest humanitarian operation, in response to the Indian Ocean tsunami. Our tsunami response programme received funding of US$272 million, largely through generous donations

2009 Save the Children launched EVERY ONE, our largest ever global campaign, to prevent millions of mothers and young children from dying

2012 Our work once again touched the lives of over 125 million children worldwide and directly reached 45 million children.

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0 USD Liberia CF 3201 Abc road Fixed Term , 40 hours per week Save the Children

JOB TITLE Finance Officer

REPORTING TO Finance Manager - Planning, Budgeting & Reporting

Grade: 4

REPORTING TO POSITION: Finance Department

LOCATION: Monrovia with frequent travel to field offices

CHILD SAFEGUARDING

Level 3: the role holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work in country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.

ROLE

Support in managing the finance elements of partnerships, building capacity of partners in financial management, and be responsible for reviewing partner's financial reports to ensure compliance with donor and Save the Children guidelines, this role will also support the Finance Manager - Planning, Budgeting and Reporting in providing financial inputs into all aspects of Planning, Budgeting and Reporting for the Monrovia Office. This includes providing key support for Proposal Budgeting, annual Budgeting, Donor and internal Finance Reporting and other financial management tasks such as Monthly BvAs.

MAIN RESPONSIBILITIES

  • Review partner Financial report and Ensure financial support documents reflect the reported amounts in financial and narrative reports
  • Help with ensuring that all partnership expenditure spend is compliant with Save the Children and donor policies
  • Verify partner expenditure reports, through remote and direct visits, and provide audit summary with recommendations to his/her Manager.
  • Provide direct and remote support to partners in relation to completion of finance reports and submission of financial documents.
  • Assist in capacity building of partner's finance and non-finance staff, through direct group, individual and remote support.
  • Support development of capacity building plan and implement for partners.
  • Assist to Update partner trackers through review of partner budgets and financial reports
  • Support the Finance Manager in the preparation of proposal budgets in line with donor guidelines while ensuring that Non- thematic rate of country is achieved.
  • Prepare the CAM calculator for all new budgets and ensure that the template is updated with all relevant funding.
  • Support the Finance Manager in the preparation of budget realignments along with program staff for on-going awards if needed.
  • Prepare and distribute monthly system generated BvAs to NES, NWS and MO
  • Attend BvA meetings along with the Finance Manager to understand and deliver Finance related Actions.
  • Providing support to Finance Manager and Support Services Director in preparation of initial data for the Master budget, 1st forecast and 2nd forecast processes.
  • Create new DEAs in Agresso as requested from the Awards team.
  • Prepare the financial reports in line with donor regulations and ensuring that deadlines are met as per reporting calendar in Funds summary.
  • Provide other ad-hoc financial data or analysis as requested by Manager, FD or Field Teams.
  • Verification of Field Office finance records
  • Reconciliation of Accounts Payable, Fuel and Spare Parts etc…
  • Undertake any other duties as requested by the Finance Manager.

SKILLS AND BEHAVIOURS (our Values in Practice)

Achieving results effectively

  • Ensures efficient and transparent use of resources in accordance with internal controls
  • Demonstrates flexibility to adapt plans and make decisions in rapidly changing environments
  • Makes changes to improve performance as a result of information received.
  • Documents lessons learned and applies them to future projects

Maintaining and developing collaborative relationships

  • Establishes clear objectives with teams and individuals and monitors progress and performance

Operating safely and securely

  • Reduces vulnerability by complying with safety and security protocols set by the organisation

Managing yourself in a pressured and changing environment:

  • Remains focused on the objectives and goals in a rapidly changing environment
  • Suggests creative improvements and different ways of working
  • Demonstrates personal integrity by using one's position responsibly and fairly

Leadership: Action; Thinking; Self; Inspiring; Developing Others

  • Adapts plans and approaches based upon awareness of the external context
  • Takes responsibility for own development, and actively takes steps to better understand and address own strengths and weaknesses.
  • Effectively influences others by understanding their interests and showing how they will be met by own preferred solution.
  • General
  • Comply with Save the Children policies and practice with respect to child protection, code of conduct, health and safety, equal opportunities, fraud and other relevant policies and procedures.
  • Ensure the security, health and wellbeing of staff and that staff management and other processes and policies and systems reflect Save the Children's principles of equity and fairness.
  • QUALIFICATIONS AND EXPERIENCE:
  • Undergraduate degree in accounting/finance or equivalent.
  • At least two years' experiences in an accounting/finance.
  • Experience in the NGO sector preferred
  • Ability to gather facts and data, scrutinise with ease, determine a logical solution and resolve issues with minimal supervision.
  • Proven ability to handle a workload and multi-task in order to meet deadlines.
  • The highest level of integrity and commitment to preventing corruption.
  • Strong interpersonal skills and ability to interact with all departments
  • Excellent understanding of financial systems (FMS - Agresso & AMS) and procedures
  • Excellent experience of computerised accounts packages, Excel, PowerPoint and Word
  • Strong communication and interpersonal skills
  • Written and verbal English
  • Ability and willingness to travel

Child Safeguarding:

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Health and Safety

The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.

APPLICATION INFORMATION

Applicants are advised that Save the Children International does not require any payment or expense during the entire recruitment process. Any request in this direction should be immediately reported

Please apply in English using a cover letter and up-to-date CV as a single document including details of your current remuneration and salary expectations for this role.

WOMEN ARE STRONGLY ENCOURAGED TO APPLY

2023-02-08

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