Title: Finance Specialist-Reporting and Budgeting
Location: Addis Ababa
Contract duration: 12 months
Posting date: September 13, 2019
INTRODUCTION
The Danish Refugee Council (DRC), an international non-governmental organization (NGO), has been providing relief and development services in the Horn of Africa since 1997. DRC promotes and supports solutions to the problems faced by refugees, internally displaced people (IDPs), and migrants. The organization has offices across the region, and has been operational in Ethiopia since 2009. With funding from bilateral and multilateral donors, DRC is currently implementing a range of activities across Ethiopia and Djibouti, including WASH and shelter provision, child and youth protection, gender based violence response, awareness-raising of migration risks, protection monitoring of migration routes, and livelihoods support for returning migrants or those at-risk of migration.
Project Background
The Danish Refugee Council (DRC) is leading an international consortium to deliver a £21 million program to protect would-be migrants and refugees from unsafe irregular migration through and from Ethiopia Amhara and Tigray regions of Ethiopia as well as Djibouti. The 4-year program, funded by the Department for International Development, UK (DFID, UK), will address the barriers to reducing unsafe irregular migration from Ethiopia and ultimately reducing unsafe regular migration through and from Ethiopia, taking into consideration attention to the most vulnerable group — women, girls and unaccompanied irregular migrants — and coordination with key stakeholders. The program is anticipated to be innovative, cross-sectoral and solutions-oriented with strong emphasis on research, learning and adaptive management.
This appointment is subject to the DRC in successfully securing funding from DFID, UK.
Overall purpose of the role:
The Finance and Reporting Specialist will be responsible for ensuring efficient budget monitoring, financial reporting and audit process for the Program, in compliance with donor and DRC policies and procedures
Responsibilities:
Budgeting
- Ensure that new budgets follow internal DRC guidelines, external donor guidelines and respect the 70-30 rule
- Assist the Support Services Manager in updating the country master budgets when needed
- Work closely with the Support Services Manager to ensure inclusion of relevant support costs in new budgets and cost recovery of funding gaps as reported in the country master budget
- Ensure timely preparation and submission of budget revisions or budgets for new project proposals
Reporting
- Review on a monthly basis the Rolling Action Plan for financial reports due to donor in the coming month
- Review consortium partners’ financial reports for correctness and completeness and ensure they are submitted on time.
- Review cash requests and documentation from Consortium partners and follow-up disbursement.
- Prepare monthly financial reports to Donor for submission to RO and HQ
- Develop monthly internal financial reports
- Contribute to the Annual Performance Indicators for Finance
- Ensure all required documentation for financial audits
Financial management
- Setup and organize project Budget Follow-ups (BFUs) in a way that enables the Chief of Party, program managers and budget holders to ensure effective budget monitoring and control
- Propose and draft necessary adjustment or rebooking of entries on an ongoing basis
- Liaise with relevant Managers on key financial issues for the program, including co-funding, financial reporting, key variances and any remedial action
- Collect, consolidate and submit cash forecasts for the program and requesting funds in a timely manner
- Support the development and implementation of program specific procedures and guides.
Job Requirements
Experience and technical competencies: (include years of experience)
- Minimum 7 years’ proven progressive experience in finance related positions
- Minimum 3 years’ experience working for INGOs
- Proven experience in working with financial management of projects funded by humanitarian donors
- Solid knowledge and understanding of financial compliance and procedures
- Strong interpersonal and communication skills and the ability to work under pressure
- Excellent skills in the use of computers (MS Word, Excel, Power Point);
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Education:
Master’s or Bachelor’s Degree in Accounting, financial management or related field
Languages:
Amharic – fluent
English – fluent
French is an asset
All DRC roles require the post-holder to master DRC’s core competencies:
Striving for excellence: You focus on reaching results while ensuring an efficient process.
Collaborating: You involve relevant parties and encourage feedback.
Taking the lead: You take ownership and initiative while aiming for innovation.
Communicating: You listen and speak effectively and honestly.
Demonstrating integrity: You act in line with our vision and values
More Information
- Job City Addis Ababa
