Financial Coordinator - Nigeria, April 2024

Title: Financial Coordinator – Nigeria

Work Base: Maiduguri with travel to Field bases or Abuja in Nigeria as per programme requirements

Reporting to: Country Director Nigeria – The MENTOR Initiative

The Financial Coordinator for the Nigeria emergency programmes will establish and maintain the organisation’s standardised financial, administrative and human resource systems and process in Nigeria, and will ensure the implementation of these at all levels of the organisation’s country programmes for vector borne disease control. This consultant will work as part of a team dedicated to assisting the MoH, UN agencies, NGOs and FBOs to ensure that all vulnerable communities in at risk emergency areas of the country target areas have access to quality malaria and other vector borne diseases case management and prevention.

Specific Services:

Financial Coordination

· Ensure good quality finance and administration systems as per the standard MENTOR Initiative guidelines are set up and functioning in the programme

· Ensure accounting for all grants and in accordance with the grant agreement(s)

· Prepare monthly electronic and paper reports on expenditures against the project budget(s) and send these together with all hardcopy receipts and other expenditure-related paperwork, including bank statements, to the MENTOR Initiative Grants Management Team

· Support the Country Director with ensuring compliance to all Grant agreements for financial reporting and procurement. This includes field level compliance to all legal aspects of the grant agreement

· On the basis of internal cash available and planned expenditure, send monthly requests for cash (RCA) to the MENTOR Initiative Grants Management Team.

· Prepare paper version of payroll to MENTOR Initiative Grants Management Team.

· Supervise and provide training to the local administrators in the MENTOR Initiative finance and administration procedures.

· Ensure that all members of the MENTOR team are trained and respect the Finance and Administration procedures.

· Responsible for salary / fee payments to all local team members including daily workers as required.

· Responsible for distributing ICLA and security cash (when required) to international team members as well as reimbursement of approved expenses

· Set up and maintain a MENTOR bank account in the programme country

· When required, assist with the preparation of new proposals and budgets

Administration

· Follow up on all rental agreements including the MENTOR Initiative house(s), office(s), and vehicles, etc. and renew rental agreements when necessary

· When necessary, follow-up on the MENTOR Initiative’s registration in country with the Ministry of Foreign Affairs and other local actors

· Assists in meetings (administration and Human Resource cluster, NGO forum etc) to represent The MENTOR Initiative when necessary. Minutes of meetings are to be set up and shared afterwards.

· Assist the CD with any other administrative tasks as required

Human Resources

· Directly responsible for all administrative aspects of local staff recruitment. This includes set up of non-technical job descriptions and assisting with the editing of technical job descriptions, posting adverts, organizing interviews, etc.

· Ensure that standard salary scale and per diem polices are in place and updated, upon validation from MENTOR Grants Management Team, regularly.

· Ensure compliance with all local government taxation and labour regulations concerning employment contracts.

· In collaboration with the CD, oversee that national staff adheres to The MENTOR Initiative contracts, policies and internal rules.

· In collaboration with the CD and other line managers, ensure that international team members respect internal rules and policies in relation to the management of national staff under their responsibility.

Programme Support

· Assist the CD with writing of Memorandums of Understanding

· When required, represent the MENTOR Initiative in external coordination meetings

· At the request of the CD, provide finance/admin and/or human resources support during field or assessment missions.

Job Requirements

· 2 years field experience as Finance Coordinator of which at least 1 year in emergency and insecure settings

· Familiarity with NGO working environments and standard procedures

· Knowledge of donor’s procedures

· Experience working with SAGA

· Organized and good coordination / management skills

· Excellent communication skills

· Good English (oral and written)

· Team player

· Proven capacity to train others

· Flexible and willing to learn

How to apply

[email protected] and send us your CV and a letter of motivation.

More Information

Job City Maiduguri

Maiduguri

MENTOR Initiative

The MENTOR Initiative saves lives in emergencies through tropical disease control and then stays to help people recover from crisis with dignity, working side by side with communities, health workers and health authorities to leave a lasting impact. Our PurposeThe MENTOR Initiative is a discrete and agile humanitarian organisation purpose built to relieve human suffering from tropical diseases. We act in some of the world’s most austere and vulnerable communities, who are often devastated and forgotten. Regardless of race, creed or nationality, MENTOR strives to deliver disease control to populations at greatest risk of suffering and death. Our first and last considerations are the needs of the people we serve.smiles WMDAs signatories of the International Committee of the Red Cross Code of Conduct, we believe that aid should be given to everyone who is in need, and not be used to further a particular political, social or religious viewpoint.Experts in malaria and neglected tropical diseases, we establish large scale control during humanitarian emergencies to save lives and reduce suffering, whilst concurrently developing indigenous capacity and long term sustainable control of these diseases. Collaborating with communities, health workers, health authorities and international organisations, MENTOR leaves a lasting impact ensuring effective disease control surveillance, preventative and curative services, and providing learning for the future.We invest in targeted operational research to bring evidence based and proven disease control solutions to all our programmes. MENTOR use this learning to innovate, influence and implement international policy and practice.In all our endeavours, we strive to attain the highest professional values and standards, quality, accountability and our teams are committed to stay until the job is done. Notre VisionThe MENTOR Initiative sauve des vies pendant les situations d’urgences par le contrôle des maladies tropicales puis reste sur le terrain pour aider les gens à se remettre de la crise avec dignité, travaillant côte à côte avec les communautés, les personnels sanitaires et les autorités sanitaires pour avoir un impact durable.Notre ObjectifThe MENTOR Initiative est une organisation humanitaire discret et agile, conçue pour atténuer la souffrance humaine causée par les maladies tropicales. Les équipes de MENTOR agissent au sein de communautés qui sont parmi les plus austères et les plus vulnérables du monde, souvent dévastées et oubliées. Quelle que soit la religion ou la nationalité d’une population, MENTOR fait tout son possible pour lutter contre les maladies qui leur posent les plus grands risques de souffrance et de mort. Les premières et les dernières considérations sont les besoins des personnes que MENTOR sert.En tant que signataires du code de conduite du Comité international de la Croix-Rouge, MENTOR croit que l’aide doit être donné à chacun qui en a besoin, et ne doit pas être utilisé pour promouvoir un point de vue politique, social ou religieux.MENTOR utilise son expertise dans le paludisme et les maladies tropicales pour établir des programmes de lutte à grande échelle pendant des crises humanitaires afin de sauver des vies et réduire la souffrance. Il cherche en même temps à développer la capacité indigène et la lutte durable des maladies. En collaborant avec les communautés, les personnel sanitaires, les autorités sanitaires et les organisation internationales, MENTOR laisse un impact durable qui assure des services de contrôle, de surveillance, de prévention et de traitement efficaces, et qui fournit un apprentissage pour le futur.MENTOR investit dans la recherche opérationnelle ciblée afin que ses programmes de lutte contre les maladies utilisent des solutions basées sur des preuves et éprouvées. MENTOR utilise cette apprentissage pour innover, influencer et mettre en œuvre la politique et la pratique internationale.Dans tous ses efforts, MENTOR cherche à atteindre des valeurs et des normes de qualité et de responsabilité professionnelles les plus élevées ; les équipes de MENTOR s’engagent à rester jusqu’à ce que le travail soit terminé.

0 USD Maiduguri CF 3201 Abc road Full Time , 40 hours per week MENTOR Initiative