Fleet Management Specialist 370 views0 applications

Overview of position

The Fleet Management Specialist provides professional administrative support to the day-to-day operations of the Logistics Services (LS) Division, relieving senior personnel of many administrative tasks.

Role objectives

The Fleet Management Specialist will be responsible for managing the delivery of his/her outputs in a timely manner. Specifically, he/she is responsible for:

· Be responsible to plan, organize, and oversee the implementation of an efficient fleet maintenance system including resource planning, staffing needs, policies and regulations, work plans, milestones, guidelines;

· Assist to Fleet Maintenance Unit in the assessment of maintenance demands, preparation of maintenance plans and servicing schedules;

· Develop and maintain a master schedule of vehicle fuel usage;

· Provide a technical assistance in installation and maintenance of fleet mechanical equipment, motors and other machines and apparatus;

· Develop fleet policies and procedures to maintain and monitor all safety standards in conformance with regulations;

· Advise Fleet Management Unit on vehicle matters, including but not limited to the impact of licensing, inspections, registrations and insurance;

· Develop an effective reporting system to assure that services are provided properly and in timely fashion;

· Develop management of spare and repair parts;

· Coordinate with Procurement and Asset Management Unit;

· Submit evaluation and progress report of a subsequent against annual work plan;

· Create and maintain a database for accident record keeping and monitoring of contracted vehicles;

· Provide trainings on fleet maintenance and management;

· Ensure that all officers adhere to policy and procedures for vehicles;

· Maintain a central record of use of all vehicular units, including running cost;

· Compile and prepare detailed and complex transportation reports and records;

· Perform other duties as required.

Key competencies

• Knowledge Management and Learning;

• Ability to develop systems for structuring, codifying and providing access to information and knowledge;

• Demonstrated ability to work on a diverse team in a complex and a highly demanding environment.

• Focuses on result for the client and responds positively to feedback;

• Consistently approaches work with energy and a positive, constructive attitude;

• Demonstrates openness to change and ability to manage complexity;

• The successful candidate must demonstrate considerable mentoring skills and an ability to work effectively in a collaborative setting.

Education:

• Advanced University degree (Master’s degree or equivalent) preferably in engineering, technology or related area.

Experience:

• A minimum of 5 years experience in fleet maintenance and management, and related;

• Solid computer skills, including proficiency in word processing and good knowledge of fleet maintenance databases;

• Strong organizational and supervisory skills are a must, as are skills in capital needs forecasting and budgeting;

• Good knowledge of police administration issues;