JOB TITLE: FSD Field Program Coordinator
REPORTS TO: Programme Manager
REPORTING TO POSTHOLDER: None
LOCATION: Guji Zone
DURATION & HOURS: Four Months, with 90 working days probationary period and a high probability of extension based on the availability of funds.
PURPOSE OF THE ROLE
The FSD filed program coordinator (PC), will work closely with the Forest for Sustainable Development (FSD) Programme Manager (PM) based in Farm Africa Addis Ababa Country Office, and responsible for leading and coordinating the overall programme implementation at Guji-Borana Programme target woredas supporting programme management, planning, implementation, playing leading role in coordination with field implementation of all partners, assisting the PM in internal and external project reporting, financial management, partner engagement, and monitoring and evaluation of the programme activities, outputs and impacts. Responsibilities involve ensuring that the field level programme activities of all partner organisations are integrated effectively and all relevant stakeholders at all levels are fully engaged.
KEY TASKS AND RESPONSIBILITIES
Key areas of responsibilities are:
1. Successfully manage the implementation of the programme activities in accordance with agreed objectives, work plans and budgets
- In collaboration with Programme Manager of FSD and implementing partners, review and prepare the work plan and budget during the annual planning process;
- Manage monthly, quarterly and annual work plans for Programme logistics and activities, identifying and responding to the implications of interdependencies between different sub-project work stream activities
b. Programme delivery, implementation and internal reporting:
- Ensure that Programme activities are implemented and outputs achieved as planned and within the agreed budget.
- Review progress regularly, submitting quarterly internal progress review reports outlining progress, issues and actions being taken in the standard format.
- Participate in quarterly project progress review sessions with the Steering Committee (including Country Directors) including: in-depth review of financial spend/burn rate; achievement against activity and output plan, and a forward look on whether the project is achieving against its objectives, indicators and beneficiaries.
- Proactively identify and monitor any risks to delivery and develop action plans to address issues identified;
- Ensure the timely submission of narrative and financial reports to the donor as per the reporting requirements indicated in the agreement.
c. Financial management and governance:
- Manage the project within the agreed budget and apply value for money in decision making.
- Request cash and report expenditures timely as per FA’s financial calendar;
- Undertake reforecasts, where required, to reflect changing financial and operational context (e.g., inflation, exchange rates) and the project’s activity
- Identify and analyse the causes of spend variances to the budget and take action as needed
- Implement internal project financial controls, ensuring that financial management in the project field office follows and exceeds the basic standards contained in the Farm Africa finance procedures manual.
- Review budget monitoring reports and provide timely explanations and corrective actions for any significant variances
- Ensure that all procurement of goods and services follow the donor financial requirements.
- Ensure compliance of the project to the Charities and Societies Agency’s directives.
- Work with the PM to monitor financial risks, developing and implementing mitigation actions as needed
d. Monitoring and evaluation of the project’s outcomes and impact
- Working with Farm Africa’s PM of FSD, Head of Programmes and other stakeholders, develop and implement a project monitoring and evaluation process that meets the basic internal and donor monitoring and outcome reporting requirements.
- Work closely with partner organisations to jointly monitor and contribute lessons learned, ensure dissemination and maintain dialogue on key project findings
- Ensure the project’s log-frame and data collection plans are regularly reviewed and refreshed, and the project is collecting the breadth of indicators required at a frequency and timing in line with reporting purposes
- Lead the project’s annual self-assessment process ensuring that necessary evidence is collected and all staff are actively inputting into the process
- Ensure that the project is regularly (at least quarterly) conducting beneficiary surveys, collecting other data through relevant sources , developing case studies and collating photos
- Oversee baseline, mid-term, final evaluation and other external evaluations, ensuring that learning and recommendations from those evaluations are explicitly incorporated into the project’s future implementation activity
2. Line manage the project staff
- In liaison with partners and the FSD Programme Manager, lead on the recruitment of new staff to the project team.
- Hold (at least) monthly staff meetings and send minutes and key action points to the relevant stakeholders
- Provide leadership and motivation to all project staff building values-based team working and individual staff skills relevant to the project.
- Regularly provide both informal and formal coaching and feedback to all project staff
- Effectively and promptly deal with any poor performance and actively recognise and encourage strong performance
- Actively seek feedback on own performance and effectiveness from both country leadership as well as own project staff.
- Hold in-person supervision sessions with all line-managed staff at least once per quarter (to discuss progress against their personal development objectives and work targets) and carry out in-person annual appraisals with all line-managed staff
3. Internal and external stakeholder management including: implementing partners, local government, as well as donor
- Facilitate regular meetings of the technical committee, set agenda, take minutes, ensure all partners are up to date and inputs are translated to project implementation;
- Conduct joint progress review sessions with implementing partners as well as participate in internal Farm Africa learning and review sessions to assess any adjustments needed to the project implementation plans and budget allocations
- Proactively identify and raise with line manager any delivery risks related to implementation partners, and work with partner staff to implement action plans to resolve identified issues
- Proactively identify any required changes to donor-agreed workplans, objectives and/or budgets, working with the PM and Country Directors to agree and implement any necessary contract revisions or renegotiations
- Ensure compliance with donor procurement and other contractual requirements
- Provide formal representation of the project with respect to key signatory government parties, ensure periodic reports are submitted to them on a timely basis.
- Ensure that the project is represented at relevant woreda, Zonal, Regional and (where relevant) Federal level government meetings and forums
- Act as an ambassador, promoting the project, including hosting visitors, speaking at workshops and conferences, and meeting donors and other officials when required.
4. Play an active role as a member of the Farm Africa team
- Contribute to the development and implementation of Farm Africa’s strategy and drive for excellence
- Identify and explore opportunities to grow and expand the country project pipeline, both in relation to the current project (e.g., potential scale-up opportunities to take existing work to meso- or macro-level, replication in other geographies/regions) or related to new project opportunities
- Participate in country-level or pan-Farm Africa programme meetings with other project coordinators, as requested by the Country Director or PM
These essential functions are not to be interpreted as a complete statement of all duties performed. Employees will be required to perform other job-related duties as required. All work responsibilities are subject to having performance goals and/or targets established.
Education, qualifications & other knowledge
|MSc in Forestry, NRM, Rural Development, Landscape Management, Watershed Management or other relevant field.||Training, experience or skills in Project Cycle Management is a positive add to the qualification required|
|Practical work experience in NRM, climate smart Agriculture, Integrated rural development, Livelihoods, Food security, Marketing development.||Work record on Participatory Forest Management, Participatory Rangeland Management;|
Practical experience in an environment similar to BER
|Good understanding and firm belief in gender equality and issues in rural communities||Demonstrated professional and personal attitude towards gender equality|
|A minimum of 8 years of progressive and relevant experience as project manager evidencing knowledge and understanding of project designing, planning, implementation, monitoring, review and reporting.|
|Experience in developing, implementing and reviewing participatory planning, monitoring and evaluation processes. Demonstrated ability to incorporate results of these activities into project design and implementation.||Experience in managing M&E studies|
|Proven ability to work in effective communication, team culture, relationship, trust, respect and positive thinking with staffs, partners and community members.|
|Demonstrated independent and proactive attitude towards project management|
|Experience in financial management, including the ability to develop, read and manage budgets; and rapidly spot potential issues and solutions|
|Stakeholder & Line Management|
|Demonstrated leadership, line management and team building experience – including appraisal and managing under-performance.||Experience in leading teams in problem solving|
|Proven experience in stimulating successful delivery of the project by all team members as well as staff development, creating open and collaborative team environments that encourages the contributions of the whole team||Experience in combining coaching with effective and insightful feedback on strengths, development areas and ways to grow|
|Proven experience and ability in co-ordination, management and negotiation within implementing partners and other stakeholders (government and donors)|
|Ability to build strong relationships with stakeholders based on trust, collaboration, demonstrated commitment and impact, deploying a wide range of influencing techniques as required|
|Excellent network and excellent relationship with government partners|
Skills & abilities
|Excellent written and oral communication and presentation skills with the ability to work with both Government and Private Sector stakeholders|
|Excellent record of writing including briefs, project reports, communication and dissemination materials|
|Fluent written and spoken Amharic and English||Other local languages is a plus|
|Ability and willingness to travel widely and frequently to rural areas.|
|Good knowledge of Windows including Outlook, Excel, and Power Point|
How to Apply
Those who meet the above requirements should submit their short CV (maximum of 4 pages) and a cover letter (1 page) addressing [email protected] with the subject FSD Field Program Coordinator by 31 October 2021.
Only short-listed candidates will be contacted.
Farm Africa is an equal opportunity employer and promotes gender equity. Canvassing will lead to automatic disqualification. Farm Africa does not charge a fee at any stage of the recruitment process. (E.g. Application, interview, meeting, processing, training or any other fees)
- Job City Guji Zone, Oromia