Position Title: Administrative Associate
Location: Abuja, Nigeria
This scope of work (SOW) sets forth the services to be provided by the Administrative Associate to SAII Associates Ltd/Gte, an associate company of Chemonics International Inc. in the implementation of the USAID Global Health Supply Chain – Procurement and Supply Management (GHSC-PSM) Project in Nigeria.
Background: The purpose of the USAID Global Health Supply Chain Program–Procurement and Supply Management single award IDIQ contract is to ensure uninterrupted supplies of health commodities to prevent suffering, save lives, and create a brighter future for families around the world. The IDIQ has three task orders that directly support the U.S. President’s Emergency Plan for AIDS Relief (PEPFAR), the President’s Malaria Initiative (PMI), and USAID’s family planning and reproductive health program. GHSC-PSM provides health commodity procurement services and systems strengthening technical assistance that address all elements of a comprehensive supply chain. All three task orders are implemented in Nigeria.
Administrative Associate
Principle Duties and Responsibilities
- Provides basic administrative support and ensures the smooth and efficient operation of the office.
- Assist the Administrative Advisor with project inventory and asset management database of all field office assets within and outside Abuja
- Assists with the boking of meeting rooms, organization of meetings and events in and out of Abuja office as directed which may include the organizing and setup of meeting rooms, catering and refreshments, in addition to ensuring the necessary communication equipment are in place and functioning.
- Assist with taking minutes at in-house general staff meetings, brown bags, and other office related social gathering as well as assigning and distributing writing materials for meeting participants.
- Distribute and store electronic and hardcopy correspondence such as letters, and other packages.
- Assist in tracking all courier distribution activities and assure all document and items are successfully delivered to the appropriate persons.
- Assist with generators, water pumping machines, power supply and associated equipment to make the office run smoothly are in working condition at all times
- Assist with the assignment and management of project drivers and schedules for all staff and visitors’ movements in-country.
- Assist in ensuring that all project vehicles logs are accurate and diligently kept.
- Assist with providing local support for exparts and HO visitors.
- Perform all other duties as assigned.
Job Qualifications
- A Bachelor’s Degree in business administration, business studies, management or a related field
- At least 1 year experience of working in, administration or in a relevant field
- Excellent skills of operating Microsoft word and excel spreadsheet.
- Fluency in English and effective communication skills are required
Supervision
The Administrative Associate will report directly to the Administrative Advisor
Working Conditions/Duration of Assignment
This is a long-term position for the life of the contract based in Abuja, Nigeria.
Annual Salary package:
- 5 % increase on your current annual base salary (The base salary is the salary before tax without any benefits, allowances or bonuses)
- Transportation Allowance: NGN 113,714.00(Per year)
- Meals Allowance: NGN 57,970.00 (Per year)
- Miscellaneous Allowance: NGN 191,651.00 (Per year)
- Housing: NGN 181,498.00 (Per year)
Other Allowances:
- Annual Leave Allowance calculated at 10% of annual basic salary
- 13th Month Benefit calculated at 8.33% of your annual basic salary
More Information
- Job City Abuja
