*Please submit your CV in English.
PURPOSE OF THE POSITION:
As a member of the Global Fund Principal Recipient Management Unit and under the leadership of the Chief of Party, the Associate Director of Finance will be responsible for overall budget monitoring and compliance oversight of the Global Fund (GF) grant and all related sub-grantee/sub-contractors. The position will be responsible for the Program financial management and will oversee the design and implementation of strong internal controls and appropriate financial reporting procedures to manage risks associated with grant implementation. He/She will safeguard GF’s resources, ensure compliance with grant agreements, policies and guidelines. The position will coordinate capacity assessment and
development of sub grantees in grants Management.
KEY RESPONSIBILITIES:
Financial Reporting and Accountability:
- Ensure accurate, timely preparation and dissemination of donor reports.
- Pro-actively track budget spending against the budget and provide appropriate recommendations.
- Develop and implement effective budget monitoring tools. Review SR budgets against spending.
- Prepare cash projections, review cash disbursement advance journals and approve liquidation journals.
- Engage in budget discussions, generate appropriate feedback on adverse budget variances.
Sub-Grantee Management:
- Ensure efficient preparation of SR, implementing partner and service providers’ agreements and amendments.
- Act as the principal point of contact on grant management and compliance issues.
- Lead in the implementation of WV sub-recipient financial management policy for the GF program.
- Ensure that there is real time on-site monitoring during implementation of key activities.
- Ensure assessments and monitoring visits are being carried out in accordance with WV policies.
Budget Management and Control:
- Ensure adequate review and monitoring of internal financial control systems.
- Review and analyze assessments, monitoring and trip reports on a timely manner to inform follow-up actions.
- Ensure financial and programming staff participate in financial monitoring of the SRs.
- Ensure that GF program has in place and adheres to a schedule of planned Audit monitoring visits.
- Ensure adequate support to audit team and effective implementation of audit recommendations.
Compliance:
- Provide technical support in all aspects of finance, compliance and internal controls to SRs.
- Oversee the implementation of trainings on budgeting and compliance for GF staff and the SR(s).
- Proactively track spending against the budget for the GF budget line.
- Ensure periodic assessment of GF financial system and processes and recommend mitigation measures where necessary.
- Ensure integrity and the effective control of financial, material and human resources and assets.
People Management and Capacity Building:
- Lead, direct, mentor and coach a team of finance and grants compliance staff to meet GF program objectives.
- Take lead in setting annual GF malaria program finance and compliance targets.
- Conduct staff performance reviews in line with WV Malawi performance management processes.
- Lead in the identification of performance gaps and needs of program, SR and partner staff. Design and delivery high quality support and technical assistance to program staff.
KNOWLEDGE, SKILLS AND ABILITIES:
- ACCA, CPA or CIMA or equivalent professional qualification required.
- Master’s Degree in Business Administration, Accounting or Finance, Management or another relevant field.
- Minimum of 5 years’ experience in a similar leadership position, preferably with an International NGO and at least ten (10) years’ experience in non-profit Accounting and/or grant management, preferably with an International Organization, with at least 6 years’ experience at the management level.
- Must be a, self-motivated, problem solving individual with high levels of initiative.
- Good understanding of Global Fund policies and guidelines is required.
- Thorough knowledge of best practices in capacity strengthening with prior experience of integrating this with programming; experience in curriculum design and development.
- Excellent experience in Financial management and grants management. Experience in managing grants with Sub recipients preferred.
- Demonstrated ability to transfer knowledge to diverse audiences through participatory adult learning, mentoring, distance education, and other formal and non-formal methods; experience in the design of and delivery of training workshops.
- Must demonstrate a good understanding of contemporary management best practices.
- Strong leadership and interpersonal skills, demonstrating diplomacy and tact.
- Strong organizational skills and attention to detail.
Preferred Skills, Knowledge and Experience:
- Excellent oral and written communication skills in English, additional local language proficiency preferred.
- Excellent knowledge of computer software – MS Office (PowerPoint and Excel especially), experience with SunSystems, Adaptive Planning.
- Must be flexible and can work independently and as part of a team.
- Excellent oral and written communication skills in English.
Work Environment/Travel:
Willingness and ability to travel 30% locally and internationally.
More Information
- Job City Lilongwe