Grants and Reporting – JPO – South Sudan 224 views0 applications

Position Start Date : 23.09.2019
Duration : 4 months
Location : Juba, South Sudan
Terre des hommes does not set closing dates for this position; recruitment is on-going until the position is filled

Tdh : Terre des hommes Foundation (Tdh) is the leading Swiss child relief organization, based in Lausanne (Switzerland). Every year our projects support more than 2 million children (3 million in 2016) and their families in over 35 countries. We are part of the Terre des hommes International Federation (TDHIF), with 9 other sister organizations in Switzerland, Europe and Canada.

Juba became the world newest national capital on the 9th July 2011, when South Sudan formally declared its independence from the Republic of Sudan. In December 2013 a conflict broke out between the President (Salva Kiir) and former Vice President (Riek Machar). Numerous ceasefires were mediated between the SPLA (Sudan’s People Liberation Army) and SPLA- IO (in opposition) but were subsequently broken.

In August 2015 an Agreement of the Resolution of the Conflict in South Sudan was signed between the parties in conflict, nevertheless the violence never stopped in the country and the metaphorical road toward real peace still looks very difficult.
In November 2016, following massive displacement of population and start of the conflict in Equatoria, Tdh launched an assessment in Yei to determine the immediate humanitarian needs of the affected population. Tdh has opened a new base in Yei and started activities early 2017 on Food security, WASH and now Child Protection.

Context :
Under the direct supervision of the Country Delegate, the Grants Officer contributes to the oveall successful operation of programs through taking lead on the process of drafting proposals, reports, M&E result presentations, as well as visibility and communications materials, and programmatic documents for external stakeholders. S/he gathers all necessary information on the ongoing projects in order to adequately communicate on Tdh’s activities, and contributes to the mision expansion (strategy, donor mapping and opportunities analysis). S/he strongly contributes to Tdh’s internal and external coordination, and improves information sharing processes within the coordination team.

Responsibilities :

1. REPORTING / PROPOSAL DEVELOPMENT

• S/he takes lead on coordinating the cycle of the proposal and reporting processes.
• S/he ensures that contractual deadlines for donor reporting as well as contractual templates are known and respected by the operational team. S/he disseminates key information to relevant TDH staff in timely manner.
• S/he coordinates with CD and Field Coorinator to ensure all relevant information and data are collected in a timely manner to be included in the reports.
• S/he ensures that external reports are drafted in a timely manner and with an attention to quality (coherence of data, quality of writing, justification of the gaps and variation, measurement of indicators, results and objectives, appropriate formating and presentation), including all necessary attachments and annexes.
• S/he ensures that final versions of reports and proposals are communicated to the operational team and correctly archived.
• S/he is responsible for following calls for proposals of various donors to anticipate positioning

2. CONTEXT FOLLOW-UP

• S/he contributes to the follow-up of the humanitarian context through reports from the team, cluster information, news/media and relevant humanitarian reports.
• S/he ensures regular follow up with field teams, gathers all necessary information on the ongoing projects, including through field visits and interaction with beneficaiaries, to have a more robust understanding about context on the ground to inform communication on Tdh activities.

3. VISIBILITY/ COMMUNICATION

• In collaboration with the CD and program teams and in accordance with HQ communication policy, S/he is involved in developing information documentation about TDH activities in South Sudan, such as:
  o Case studies, beneficiary stories.
  o Documentation of Tdh activities for internal use and external dissemination.

4. MONITORING, EVALUATION AND ACCOUNTABILITY and LEARNING

• In collaboration with the CD and program teams, S/he contributes to the development and implementation of a context-specific assessments
• In coordination with FC, support development of a monitoring, evaluation, accountability and learning framework for the mission
• S/he ensures follow up and routine usage of tools and procedures

5. INTERNAL & EXTERNAL COORDINATION

• S/he compiles the minutes of internal meetings and makes sure they are validated by the CD before diffusion to the mission & HQ.
• S/he ensures that internal coordination mechanisms and processes are known and used by all Coordination members.
• S/he ensures a fluid dissemination of information between coordination members by sharing any significant information to relevant stakeholders.
• S/he prepares SitReps and external reports, and submits them for confirmation to the CD by complying with internal confirmation deadlines and external contracts expiration dates (project reports).
• Upon delegation of the CD, s/he represents Tdh with external actors (NGOs or clusters) or in humanitarian coordination forums
• S/he ensures follow up to clusters for sharing of data (5Ws)
• S/he takes appropriate notes and disseminates to the relevant mission staff

Profile :

• Master degree or other relevant degree
• Excellent analytical skills
• At least one experience in the field required
• Excellent communication and drafting skills
• Data analysis capacity and report writing
• Good communication and team support
• Autonomy in work
• Ability to operate in a cross-cultural environment requiring flexibility
• Familiarity with the aid system / knowledge of institutional donors
• Prior knowledge of the region/crisis an asset
• Fluency in English required, French appreciated
• Ability to operate Microsoft Word, Excel and Project Management software

Please be advised that living conditions in the field (volatile security context, basic living conditions, shared showers/toilets, curfew, restriction of movements, etc.) can be challenging and although Tdh does the necessary to ensure security and wellbeing of the staff, people used to a certain level of comfort might not feel at ease in the field.

Salary :

Expatriate contract under Swiss labor code.
Salary: 2’400 CHF (2’100 €) net /month x 13.
Holidays: 25 days/year. Health insurance, accident and medical repatriation insurance, location, return flight.

Tdh Global Code of Conduct and Risk Management Policies :

• Fully complies with Tdh’s Global Code of Conduct and systematically reports any breach to the Code through the whistleblowing procedure: raises awareness within the Foundation on abuse and violence and the rights deriving therefrom, respecting the rights and dignity of children, members of the communities and our own Staff
• Commits to respecting Risk Management Policies including: Safeguarding Policies (Child Safeguarding Policy, Policy on the Protection against Sexual Exploitation and the Directive on Staff Misconduct at the Workplace), Safety and Security Policy and Anti-Fraud/Corruption and Prevention of the Financing of Criminal Activities Policies
• Commits to reducing the risk of abuse and harm by developing a culture of open and informed leadership within the organization and in our work with children and the communities in which we intervene in.

We offer an exciting and varied work, useful and meaningful, in a team that wants to make a difference for vulnerable children.

Are you interested? Do you want to face this challenge? For any questions you can consult the FAQ below the job advertisements.To know more about Terre des hommes: https://vimeo.com/253387418