Food for the Hungry (FH/U) is a Christian international relief and development organization that has been working in Uganda since 1989. FH is currently operating programs in Asia, Latin America and Africa with support offices in the UK, Canada, Switzerland, United States of America and Japan. FH’s primary goal is to end all forms of poverty World-wide. FH promotes practice of performance, accountability, and risk management in line with FH’s “Transforming Field Experience (TFE)” re-imagination initiative. In Uganda, FH is operational in the Districts of Adjumani, Kitgum, Lamwo, Kween, Mbale, Namutumba and Amudat Districts implementing programs in four main sectors of Education; Food Security and Livelihoods; Health/Nutrition and Disaster Risk Reduction; with the Head office located in Kampala.
FH Culture:
All we do, and how we do it, seeks to promote God’s beauty, goodness, and truth in a broken world. As such, we are defined by our ability to make people’s lives measurably better; our ability to deliver impact is the measure of our collective success. For we know that we are God’s handiwork, created in Christ Jesus to do good works, which God has already prepared in advance for us to do. At Food for the Hungry, we operate under a set of values called Heartbeat Values.
FH/Uganda is actively seeking for qualified candidates committed to its Heartbeat and Corporate Strategy to fill the career openings below on a rolling basis;
1. Job Title: Grants Finance Coordinator (01 position)
Position Type: Full Time National Staff
Location: Kampala
Reports to: Finance Manager
Contract Length: 2 years (fixed)
Start Date: March 2023 (To be hired on rolling basis)
Job Summary
The Grant Finance Coordinator will take the lead in assuring the Accurate planning and reporting of externally funded grants/contracts from inception to closure. This position requires strong demonstrated experience in the areas of Finance and Program Budgeting as well as a strong knowledge of donor funding mechanism, requirements and compliance areas; especially USAID contracts/ grant agreements, UKAID/ DFID grants, TAI and UN Agencies. He /She will also will ensure that both programming and operations staff improve their understanding of different granting/ contracting mechanisms and build their capacity to adhere to donor regulations related to reporting, invoicing, asset acquisition, management and disposition, and procurement. Budget Management, Financial management and analysis, Internal Control Assessment, Capacity Building.
Duties and Responsibilities:
Key Result #1 – Budget Management
1. Participate in proposal development by supporting the budget development with a focus on appropriate costing models, alignment with proposed activity and staffing plans as well as maximizing cost effectiveness.
2. Keep a well-documented and updated record of all grants and agreements through updating/revising Uganda grants repository.
3. Support the preparation of project budgets, forecasts and financial reports ensuring alignment with project activities.
4. Provide technical support to ensure effective income tracking including cash flow, pre-financing, timely and accurate payment requests and tracking outstanding amounts due from donors.
5. Work closely with the finance team on budget development, cost monitoring and budget-reporting requirements.
Key Result #2: Financial management and analysis
1. Take the lead in working with Program Director/Program Managers /Finance Team in the preparation of donor financial reports.
2. Review budget comparison reports to ensure adherence to restrictions on line item flexibility and stated restrictions on accepted costs. Support follow up actions to resolve any identified problems.
3. Design effective budget monitoring tools, generate and review monthly reporting and lead regular meetings with program managers to review issues and trends identified.
Key result #3: Internal Control Assessment
1. Ensure adherence to record keeping as per donor and FH Internal requirements. Monitor application and address gaps as needed.
2. Lead site visits to partners to assess adequacy of internal controls, compliance with applicable laws and regulations, and partner policies and procedures. Report findings to program management including proposed follow-up with sub-grantees based on issues surfaced.
3. Advice on GAAP and basic accounting records to be maintained at sub-grantees.
4. Perform ongoing monitoring and assessment of partner capacity to accurately record and post all transactions.
5. Ensure adequate response and monitoring to implement recommendations of all financial audits and partner capacity assessments.
6. Lead and coordinate the implementation of the Sub-recipient Financial Management policy. Ensure all Partners are effectively assessed; categorized and all corrective actions are fully implemented.
7. Provide guidance and support for the timely assessment of partner financial management capacity and ability to adhere to any specific donor requirements. Develop related action plan with program and finance staff to address any capacity/system gaps.
8. Ensure that partners have systems of effort reporting and bidding process for procurements in collaboration with the procurement officer.
9. Work on initiatives to address most frequent audit findings and accountability issues related to USAID and other grants.
10. Monitor implementation of action/corrective action plans relative to both internal and external audits in the grants management area.
11. Strengthen and maintain the necessary administrative structures and interdepartmental processes to ensure grant transparency, smooth implementation, reporting, requisite controls and monitoring.
Key Result #4 Capacity Building
1. Conduct staff orientation in donor and FH financial management policies, procedures and standards in collaboration and coordination with FH Uganda Finance Manager.
2. Lead training for Program/ Project Managers and Partners (where applicable) on budgeting and in coordination and collaboration with Programs Director/ Cluster Managers, provide technical support to finalize Partners’ annual budgets.
3. Coordinate planning and implementation of institutional capacity assessment and periodic review of potential new partner organizations.
4. Conduct and coordinate with Programs Director/ Cluster Managers monitoring visits to partner organizations to assess adequacy of internal controls and to provide onsite mentoring and technical assistance. Detail site findings and ensure implementation of recommendations/ corrective action plan and follow-up requirements.
5. Actively participate in program meetings as appropriate to effectively plan and collectively coordinate financial and programmatic activities in conjunction with partner capacity building initiatives.
Job level Specifications
- Audit experience in Non-Governmental organization a Must.
- Progressive work experience in relevant fields for at least 5 years.
- Experience leading or participating in donor financial compliance audits is desired
- Desirable professional qualification in financial management or audit.
- MS Dynamics exposure and competence will be an added advantage, or ability to learn quickly.
- Proficient in MS Office (Word, Excel and other appropriate software)
- Hands on experience reviewing complex contracts and agreements.
- Experience of managing grants/ contracts from institutional donors such as USAID, EU and UN agencies funding with ability to provide clear guidance on donor policies and procedures to other staff.
- Experience of setting up and managing donor compliance monitoring systems, developing and implementing relevant tools.
- Coaching & mentoring skills for building project staff capacity on quality financial management.
- Self-motivated and able to work without close supervision, including prioritizing work and multi-tasking to meet deadlines.
- Excellent organization, planning and analytical skills; detail oriented.
- Able to forge effective working relationships at all levels.
- Initiative and ability to work independently and propose solutions to diverse problems.
- Experience working within a team and team building.
- Ability to work within a multi-cultural setting.
- Able to support and influence others.
- Willingness to travel to remote places within Uganda up to 50% of the time.
Education & Experience
- Minimum of a Bachelor’s degree in Finance, Accounting or business related field
- Professional Qualification and membership to CPA(U) or ACCA is a MUST
- A minimum of Five (5) years of working experience in finance, accounting or similar position within an NGO
- Excellent written and oral communication skills
NOTE:
*Complete Job Descriptions are available by contacting [email protected] or [email protected]
Employment with FH offers an attractive package which includes; a good salary commensurate to one’s role, a good medical insurance package for staff and dependents, provident fund, GPA and provision for other statutory requirements.
FHU is an equal opportunity employer. All suitably qualified candidates are encouraged to apply by Clearly stating the position applied for in the Subject line and submitting only electronic copies in one pdf file not more than 25MB of an application letter, a detailed CV, contact telephone numbers, copies of relevant testimonials/certificates, names/contact details of three referees, addressed to:
The Human Resources Manager, Food for the Hungry Uganda Email: [email protected] not later than Thursday 16th February, 2023 at 4:30pm. Consider your application unsuccessful if you don’t hear from us by 28th February, 2023
Safeguarding & Protection Clause:
FH strives to provide an environment free from Sexual exploitation, abuse, harassment and Fraud in all places where relief and development programs are implemented. FH holds a zero-tolerance policy against Sexual exploitation, abuse, harassment and Fraud. FH expects its employees to maintain high ethical standards, protect organizational integrity and reputation, and ensure that FH work is carried out in honest and fair methods, in alignment with the FH Heartbeat, Anti -Fraud, Safeguarding and associated policies. Violations to stated policies will be subject to corrective action up to and including termination of employment.
Note: All offers of employment will be subject to satisfactory references and may be subject to appropriate screening checks, which can include criminal records and terrorism finance checks. A range of pre-employment checks will be undertaken in conformity with Food for the Hungry Safeguarding, Anti-Fraud & HR policy. In line with this we will request information from applicants’ previous employers about any findings of fraud, sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By applying, the job applicant confirms their understanding of these recruitment procedures.
Disclaimer: It has come to our attention that several agencies or persons, are claiming to be acting on Food for the Hungry’s (FH)behalf in recruiting or facilitating the recruitment of personnel. FH does not outsource its recruitment process to any organization or agency which, through website postings, mass e-mail messages or otherwise claims to be doing recruitment on its behalf. FH does not solicit money for any part of its recruitment processes including short-listing, interviews, background, and/or medical check-ups. FH will not be responsible for such fraudulent correspondence or any loss of money or theft which may result from anyone engaging in any fraudulent recruitment activity.
