Grants Finance Manager 112 views3 applications


The Grants Finance Manager is responsible for the financial management of all grants funding the organization (currently approx. 10 institutional grants + 10 private donor). He manages a global budget of approx. 20 MUSD for the entire organization and ensure compliance with each donor rules and regulations. He manages a team of 2 persons and develop the capability of the junior controller. He works closely with the Accounting and HR manager, as well as the Heads of Department. He reports to the Head of Finance and Administration.

His daily duties consist of but are not limited to;

Donor Management;

  • Maintain all documentation related to a grant up to date (contact, financial & narrative reports, payment, audit report, work plan, approvals, etc…) into the CRM system
  • Communicate with the donor or the Chief of Party to ensure the transmission of all required information to the donor
  • Ensure visibility of each donor for all
  • Ensure compliance with each donor rules & regulation (produce all donor financial report, request mandatory authorization to donor, train and communicate internally on donor rules & regulation
  • Manage all donor audits

Budgeting and Forecasting;

  • Produce all financial reports (Actual Vs Budget) for all donor individually as well as for the entire organization on monthly basis.
  • Communicate internally on budget position
  • Review and monitor budget performance per program and/or per department, make recommendations to improve performance.
  • Establish the amount of donor income that need to draw and ensure proper recording.
  • Produce, analyze, control, forecast the funding gap position of the organization.
  • Use all his knowledge to optimize and reduce the unfunded position of the organization.
  • Ensure that all financial reports due to donor are received on time
  • Is responsible for the quality of the financial information reported to donors (as well as internally)
  • Lead the yearly budget process for the entire organization
  • Craft budget for proposal and ensure allocation of unfunded expenses first (reduction of funding gap) and proper coverage of activities.
  • Master the financial forecast of the organization over 5 years (Business Plan), and anticipate the closing of short terms projects.
  • Draft and propose budget amendment for grants that need it.

Accounting;

  • Review the allocation per program (Donor and budget line) of all transactions (purchase order & contract, travel authorization form & mission order, expenses claim, staff time allocation) prior to entry into the accounting system.
  • Control availability of budget before approval of expenses.
  • Provide guidance and coaching to accounting staff to ensure accuracy, correctness and completeness of transactions recorded.

Cash Management;

  • Produce reimbursement request for all expenses not advanced by donor in the shortest delay.
  • Follow up collection of money claimed and allocate amounts received between programs.
  • Monitor cash position on grants on advance basis.
  • Forecast the global cash position of the organization depending on level of cash advance and delays to obtain next tranche.
  • Ensure that the organization remain in a positive cash position

Fixed Asset Management;

  • Ensure correct allocation and recording of each fixed asset per donor
  • Ensure proper branding (Donor visibility) of all asset

HR & Payroll;

  • Review the allocation of the payroll per program
  • Control and approve time allocation for all staffs required to produce time sheet
  • Communicate on remaining time budget to all staffs required to produce time sheet
  • Supervise that HR are compliant with each donor rules & regulation

Due Diligence and Audit

  • Co-ordinate donor audits
  • Provide draft responses to the audit management letter, including coordinating inputs from operations, law enforcement, human resources, administration and other units as necessary, and forward to the Head of Finance for review
  • Record and follow up audit findings. Ensure closure and resolution of all of them in the timeframe agreed with the Head of Finance.
  • Guaranty the eligibility of all expenses (no ineligible expenses) and the absence of major audit findings.

Archiving – this is strategical on a donor perspective;

  • Manage the archivist and supervise the archive system (physical and numerical)
  • Set up control process, to ensure the archiving of all required documentation related to all transactions
  • Is responsible for the quality of all documentation supporting all expenses
  • Guaranty the safeguard of all documentation related to donor according to each donor rules.
  • Ease access to the information archived in case of audit

General;

  • Provide leadership and guidance in all matters pertaining to finance/budget/donor and give advice and support to everyone needing it
  • Provide training to staff on Donor rules and regulation and more generally on APN financial policies and procedures, budgeting methods
  • Assist with writing and maintaining of the procurement policy.
  • If need can sit as a member of the procurement committee.
  • Assists with implementing new systems (accounting, payroll, stock, etc…) and training of user.
  • Carry out any other relevant tasks that may be assigned from time to time by his management.

Success look like;

  • All reports & budget are produced on time with the level of quality required.
  • Funding gap is monitor and reduced.
  • All donor audits are closed on a timely manner with no expenses ineligible nor major audit findings.
  • Each program budget, as well as the global organization budget are respected.
  • Program staff receive all information & support needed for them to execute their activities\

How to apply:

Requirements;

  • Must demonstrate extensive experience with US and EU grants (approx. 10 years)
  • Mater in Finance, Accounting, Qualified ACCA, or equivalent
  • Strong accounting or audit background
  • Has previously coordinated and finalized audits and the financial statements of a large organization
  • Has managed a staff of at least 2 people previously
  • Has been in charge of a budget of at least $5-10 million annually
  • Has managed several programs/grants at the same time
  • Bilingual: English and French
  • Good verbal communication skills
  • Willing and able to relocate and able to live in remote areas
  • Relevant experience in working with international organizations will be considered an asset.
  • A high level of computer literacy is essential (Excel)
  • Ability to work under pressure at times, while maintaining high quality results is an essential requirement.
  • Be honest, highly organized, responsible, self-motivated and able to take initiative under minimum supervision. Demonstrate ability to work as part of a team in diverse professional backgrounds.

How to apply;

Please send your application (CV and motivation letter) by email to the address [email protected], with the reference GNP/RH/2019/GFM in the subject.

More Information

  • Job City Garamba National Park (Haut Uele)
  • This job has expired!
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African Parks is a non-profit conservation organisation that takes on the complete responsibility for the rehabilitation and long-term management of national parks in partnership with governments and local communities. We currently manage 15 national parks and protected areas in nine countries covering 10.5 million hectares: Benin, Central African Republic, Chad, the Democratic Republic of Congo, Malawi, Mozambique, the Republic of Congo, Rwanda and Zambia. Elephants drinking at Zakouma National Park © Michael Viljoen Elephants drinking at Zakouma National Park.

The organisation was founded in 2000 in response to the dramatic decline of protected areas due to poor management and lack of funding. African Parks utilises a clear business approach to conserving Africa’s wildlife and remaining wild areas, securing vast landscapes and carrying out the necessary activities needed to protect the parks and their wildlife. African Parks maintains a strong focus on economic development and poverty alleviation of surrounding communities to ensure that each park is ecologically, socially, and financially sustainable in the long-term.

The geographic spread of protected areas and representation of different ecoregions, makes this the most ecologically diverse portfolio of parks under one management across Africa. Our goal is to manage 20 parks by 2020, protecting more than 10 million hectares.

Connect with us
0 USD Garamba National Park (Haut Uele) CF 3201 Abc road Full Time , 40 hours per week African Parks

The Grants Finance Manager is responsible for the financial management of all grants funding the organization (currently approx. 10 institutional grants + 10 private donor). He manages a global budget of approx. 20 MUSD for the entire organization and ensure compliance with each donor rules and regulations. He manages a team of 2 persons and develop the capability of the junior controller. He works closely with the Accounting and HR manager, as well as the Heads of Department. He reports to the Head of Finance and Administration.

His daily duties consist of but are not limited to;

Donor Management;

  • Maintain all documentation related to a grant up to date (contact, financial & narrative reports, payment, audit report, work plan, approvals, etc…) into the CRM system
  • Communicate with the donor or the Chief of Party to ensure the transmission of all required information to the donor
  • Ensure visibility of each donor for all
  • Ensure compliance with each donor rules & regulation (produce all donor financial report, request mandatory authorization to donor, train and communicate internally on donor rules & regulation
  • Manage all donor audits

Budgeting and Forecasting;

  • Produce all financial reports (Actual Vs Budget) for all donor individually as well as for the entire organization on monthly basis.
  • Communicate internally on budget position
  • Review and monitor budget performance per program and/or per department, make recommendations to improve performance.
  • Establish the amount of donor income that need to draw and ensure proper recording.
  • Produce, analyze, control, forecast the funding gap position of the organization.
  • Use all his knowledge to optimize and reduce the unfunded position of the organization.
  • Ensure that all financial reports due to donor are received on time
  • Is responsible for the quality of the financial information reported to donors (as well as internally)
  • Lead the yearly budget process for the entire organization
  • Craft budget for proposal and ensure allocation of unfunded expenses first (reduction of funding gap) and proper coverage of activities.
  • Master the financial forecast of the organization over 5 years (Business Plan), and anticipate the closing of short terms projects.
  • Draft and propose budget amendment for grants that need it.

Accounting;

  • Review the allocation per program (Donor and budget line) of all transactions (purchase order & contract, travel authorization form & mission order, expenses claim, staff time allocation) prior to entry into the accounting system.
  • Control availability of budget before approval of expenses.
  • Provide guidance and coaching to accounting staff to ensure accuracy, correctness and completeness of transactions recorded.

Cash Management;

  • Produce reimbursement request for all expenses not advanced by donor in the shortest delay.
  • Follow up collection of money claimed and allocate amounts received between programs.
  • Monitor cash position on grants on advance basis.
  • Forecast the global cash position of the organization depending on level of cash advance and delays to obtain next tranche.
  • Ensure that the organization remain in a positive cash position

Fixed Asset Management;

  • Ensure correct allocation and recording of each fixed asset per donor
  • Ensure proper branding (Donor visibility) of all asset

HR & Payroll;

  • Review the allocation of the payroll per program
  • Control and approve time allocation for all staffs required to produce time sheet
  • Communicate on remaining time budget to all staffs required to produce time sheet
  • Supervise that HR are compliant with each donor rules & regulation

Due Diligence and Audit

  • Co-ordinate donor audits
  • Provide draft responses to the audit management letter, including coordinating inputs from operations, law enforcement, human resources, administration and other units as necessary, and forward to the Head of Finance for review
  • Record and follow up audit findings. Ensure closure and resolution of all of them in the timeframe agreed with the Head of Finance.
  • Guaranty the eligibility of all expenses (no ineligible expenses) and the absence of major audit findings.

Archiving – this is strategical on a donor perspective;

  • Manage the archivist and supervise the archive system (physical and numerical)
  • Set up control process, to ensure the archiving of all required documentation related to all transactions
  • Is responsible for the quality of all documentation supporting all expenses
  • Guaranty the safeguard of all documentation related to donor according to each donor rules.
  • Ease access to the information archived in case of audit

General;

  • Provide leadership and guidance in all matters pertaining to finance/budget/donor and give advice and support to everyone needing it
  • Provide training to staff on Donor rules and regulation and more generally on APN financial policies and procedures, budgeting methods
  • Assist with writing and maintaining of the procurement policy.
  • If need can sit as a member of the procurement committee.
  • Assists with implementing new systems (accounting, payroll, stock, etc…) and training of user.
  • Carry out any other relevant tasks that may be assigned from time to time by his management.

Success look like;

  • All reports & budget are produced on time with the level of quality required.
  • Funding gap is monitor and reduced.
  • All donor audits are closed on a timely manner with no expenses ineligible nor major audit findings.
  • Each program budget, as well as the global organization budget are respected.
  • Program staff receive all information & support needed for them to execute their activities\

How to apply:

Requirements;

  • Must demonstrate extensive experience with US and EU grants (approx. 10 years)
  • Mater in Finance, Accounting, Qualified ACCA, or equivalent
  • Strong accounting or audit background
  • Has previously coordinated and finalized audits and the financial statements of a large organization
  • Has managed a staff of at least 2 people previously
  • Has been in charge of a budget of at least $5-10 million annually
  • Has managed several programs/grants at the same time
  • Bilingual: English and French
  • Good verbal communication skills
  • Willing and able to relocate and able to live in remote areas
  • Relevant experience in working with international organizations will be considered an asset.
  • A high level of computer literacy is essential (Excel)
  • Ability to work under pressure at times, while maintaining high quality results is an essential requirement.
  • Be honest, highly organized, responsible, self-motivated and able to take initiative under minimum supervision. Demonstrate ability to work as part of a team in diverse professional backgrounds.

How to apply;

Please send your application (CV and motivation letter) by email to the address [email protected], with the reference GNP/RH/2019/GFM in the subject.

2019-08-01

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