Title: Grants Management Officer (Re-advertised)
Location: Addis Ababa
Reports to: Grants Management Coordinator
Start of Contract & Duration: 12 Months
Posting date: December 2, 2019
INTRODUCTION
The Danish Refugee Council (DRC), an international non-governmental organization (NGO), has been providing relief and development services in the Horn of Africa since 1997. DRC promotes and supports solutions to the problems faced by refugees, internally displaced people (IDPs), and migrants. The organization has offices across the region, and has been operational in Ethiopia since 2009. With funding from bilateral and multilateral donors, DRC is currently implementing a range of activities across Ethiopia and Djibouti, including WASH and shelter provision, child and youth protection, gender based violence response, awareness-raising of migration risks, protection monitoring of migration routes, and livelihoods support for returning migrants or those at-risk of migration.
OVERALL PURPOSE OF THE ROLE:
The grants management officer plays a vital role in making sure all DRC Ethiopia and Djibouti’s grants run smoothly and successfully by providing continues support on new proposal development, reporting and donor compliance, documentation and communication.
RESPONSIBILITIES AND TASKS
Grants Management:
- Support and coordinate in the development and writing of new proposals and revisions with the grants management coordinator, relevant program and finance teams.
- Ensure compliance with donor implementation and reporting guidelines for all DRC Ethiopia/Djibouti projects;
- Ensure timely and quality reports that meet donor and internal requirements with support from program and finance staff;
- Lead and facilitate the organization’s visibility and communication activities in collaboration with field area offices and project mangers
Documentation
- Keep DRC’s grant management system (Dynamics) up-to-date with relevant project information and ensure all essential project documents are uploaded properly and timely
- Ensure availability of hardcopy documentation for all projects
External relations
- Draft Memorandum/ Letter of Understanding (MOU/ LoU) documents for all donor projects
- Communicate with UNHCR, ARRA and other key stakeholders regarding new projects and ensure timely signature of MOUs/ LoUs
- Coordinate the provision of notes/briefings to external bodies requesting information on DRC Ethiopia and Djibouti project activities.
- Participate in external meetings/workshops by representing DRC as needed
Internal relations
- Work closely with program, finance and field teams to gather timely input for proposal development, reporting and other grants management tasks.
- Work with the Grants management Coordinator in organizing project kick-off and close-out meetings and ensure documentation of all the relevant documents
- Contribute to regular project implementation and budget follow-up/ review meetings and ensure adequate follow-up on agreed action points.
- Provide capacity building on grants related issues, documentation and visibility and communication activities for field teams.
Others
- Other relevant duties as directed by the line manager.
Job Requirements
Experience and technical competencies:
- At least four (4) years of INGO experience, of which at least two (2) years’ experience directly on grants management
- Strong analytical, and writing skills.
- Demonstrated ability with project grants management, including project design, budget preparation, expenditure tracking, monitoring and evaluation, and reporting.
- Demonstrated experiences in fundraising.
- Proven commitment to accountable practices and knowledgeable of quality assurance systems
- Good communicator and proven diplomacy with all types of stakeholders
- Experience of managing budgets and multiple donor contracts, particularly with
- OCHA pooled funds, ECHO, UNHCR, BRPM, and UNICEF.
- Fluent and articulate in spoken and written English.
- Ability to work independently, but also coordinate effectively as part of a team.
- Strong computer skills (MS Word, Excel, Outlook and Power Point).
- Ability and willingness to work and live in diverse, challenging and potentially unstable environments.
Education: (include certificates, licenses etc.)
- Bachelor degree in a relevant field
Languages: (indicate fluency level)
- English (proficient in both writing and speaking).
All DRC roles require the post-holder to master DRC’s core competencies:
- Striving for excellence: Focusing on reaching results while ensuring efficient processes.
- Collaborating: Involving relevant parties and encouraging feedback.
- Taking the lead: Taking ownership and initiative while aiming for innovation.
- Communicating: Listening and speaking effectively and honestly.
- Demonstrating integrity: Acting in line with DRC’s vision and values
More Information
- Job City Addis Ababa
