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The Grants Manager will contribute to overall grants management of the Refugee Portfolio at IRC Ethiopia. The position reports to the Grants Coordinator-Refugee Portfolio. This position is based in Addis Ababa with occasional trips to field sites and refugee camps, if needed. The Grants Manager will work collaboratively with all of the 12 members of the Grants and Partnership Unit, the technical coordinators, operations team, and the finance team. The Refugee portfolio at IRC Ethiopia is made of grants mostly from UNHCR, BPRM, EU, ECHO, DFID and private foundations, and is roughly 40% of the total annual funding of IRC Ethiopia.

 Responsibilities: 

1, Proposals

  • Lead coordination of proposal development and amendments (including logframe meetings) working with program staff and ensuring proper review at the HQ level, gathering input from technical coordinators, technical advisors, Research, Monitoring and Evaluation staff, and the Regional Unit.
  • Lead and coordinate budget development for newly assigned proposal and amendments, working with program staff, other members of the Grants and Partnerships Unit, the Finance Department and Regional Program and Business Development Units.
  • Ensure proper review of new budgets and realignment/modification budgets at both HQ and Addis levels, incorporating all feedback and ensuring that budgets are error free.
  • Coordinate and develop budget narratives, edit proposals, and ensure proper proposal and grant management procedures are followed; in particular, lead UNHCR and BPRM proposal development and realignments.
  • Act as focal point with donors in-country for the proposal development process, as needed.
  • Monitor and support the use of management tools such as Budget vs. Actual (BVA) for the proper monitoring and the successful implementation of programs and early warning in case of obstacles or challenges.
  • Liaise with NY and UK grant units in order to ensure proposals meet internal standards, apply IRC’s Outcomes Evidence Framework (OEF), are in line with IRC Ethiopia’s Strategic Action Plan (SAP) and are donor compliant.
  1. Reporting
  • Support the Grants and Partnership Unit’s members in the reporting process with in-country staff for updates and HQ for approvals before submission to the donor. Special focus will be on UNHCR and BPRM grants.
  • Ensure that reports to donors are submitted on time; that reports are coherent and accurate (quarterly, interim or final reports); and that the internal reporting tracker and OTIS reporting info is up to date.
  • Lead Grant Opening, Implementation and Closing meetings, as well as monthly/regular grants management meetings (BVA meetings) which include representation from each unit (finance, programs, logistics) and ensure proper follow up of issues raised.
  1. Donor Compliance
  • Research donor compliance issues for new opportunities or existing grants, as needed, within the refugee portfolio of IRC Ethiopia, with a special focus on UNHCR and BPRM compliance.
  • Review donor agreements and coordinate their review with the relevant IRC HQ office.
  • Ensure that grants are implemented in compliance with IRC and relevant donor regulations.
  • Maintain and update grant files related to proposals.
  1. Communication and Information Management
  • Communicate with donors and attend donor meetings in order to share IRC’s accomplishments as well as to stay up to date on the latest donor developments and requirements, with a special focus on UNHCR HQ/Field communications and information exchange.
  • Distribute to IRC staff all documentation (grant proposals, reports, budget, etc.) related to their specific programs.
  • Keep an updated inventory of all communications related to programs/donors and ensure communication and visibility requirements are met.
  1. Management and Capacity Building
  • Provide on-the-job learning sessions to Grants and Partnerships Unit’s members. Topics may include BVA, OTIS, project design, proposal development, budget development, Grant Opening and Grant Closing meetings etc.
  • Manage and supervise interns and TTAs, as needed.
  1. Administrative/Other
  • Ensure OTIS data is up to date for all assigned new proposals. Secure all OTIS approvals for the assigned new proposals prior to submission to the donor.
  • Keep an accurate Grants Filing system on the Shared Drive, on OTIS and hardcopy folder – for internal and external audit purposes.

Job Requirements

Advanced MS Excel and Math skills required (skills will be tested through an exam) and are the most important requirement for this position.

  • BA degree required; Masters degree in Accounting, Economics, International Affairs, Social Sciences, or STEM (Science, Technology and Math) strongly preferred.
  • At least 5 years of experience in program management, grants management and proposal/business development/design; or
  • 4 years of relevant experience for post graduate degree holders
  • At list 1 year of management Experience
  • Experience in Ethiopia is an advantage.
  • Prior knowledge of donor and government regulations (UNHCR, OFDA, USAID, ECHO, DFID, SIDA, UNICEF, ARRA etc.) required. Previous experience with UNHCR proposal development and budget development is an advantage.
  • Fluency in English, spoken and written, required; Fluency in Amharic required. (the written English skills will be tested through an exam).
  • Good communicator with strong organizational, time management and analytical skills.
  • Excellent inter-personal, cultural and diplomatic skills.
  • Flexibility to adapt to changing requirements.
  • Strong capacity to mentor and build capacity of staff.
  • Ability to juggle competing priorities, meet demanding deadlines and work under pressure in unstable security environments.
  • Strong computer skills required.
  • Previous successful experience developing projects, writing winning proposals and donor reports preferred.
  • Ethiopian Nationals with experience working abroad are strongly encouraged to apply

More Information

  • Job City Addis Ababa
  • This job has expired!
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The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home.

Since October 2012, the IRC has been responding to humanitarian needs of Nigerians. The IRC initially intervened in response to floods that affected over 7 million people across the country, destroying harvest and damaging homes. The IRC is currently implementing programs in Health, Protection, WASH, Nutrition, Food Security, and Women’s Protection and Empowerment (WPE) in Adamawa and Borno States in North-Eastern Nigeria.

The IRC is dedicated to making women and adolescent girls healthier from the earliest phase of acute crises (a target group most vulnerable during crisis) and implements evidence-based reproductive health interventions in line with the SPHERE-standard Minimum Initial Service Package for Reproductive Health in Crises (MISP). The goal is to ensure that the IRC’s health responses in emergencies include the core package of Reproductive Health (RH) services in its interventions.

The IRC’s Reproductive Health (RH) program is currently implementing (MISP) for RH in 4 health care centers in MMC and Jere LGAs and 1 IDP camp clinic. In addition the program is starting up an emergency mobile programming outside of these areas of Maiduguri in coordination with the WPE team. The focus of this program is to provide quality comprehensive RH and WPE services to conflict-affected women and girls in a timely manner. In addition to the mobile program, the WPE and RH joint mobile teams will be in charge of rapid assessments and rapid response. The mobile teams will be focused in the newly opened LGAs and emergency areas previously inaccessible due to conflict and insecurity. These teams will provide life-saving services to populations outside of Maiduguri, who have not had access to services in approximately 3 years.

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0 USD Addis Ababa CF 3201 Abc road Fixed Term , 40 hours per week International Rescue Committee

The Grants Manager will contribute to overall grants management of the Refugee Portfolio at IRC Ethiopia. The position reports to the Grants Coordinator-Refugee Portfolio. This position is based in Addis Ababa with occasional trips to field sites and refugee camps, if needed. The Grants Manager will work collaboratively with all of the 12 members of the Grants and Partnership Unit, the technical coordinators, operations team, and the finance team. The Refugee portfolio at IRC Ethiopia is made of grants mostly from UNHCR, BPRM, EU, ECHO, DFID and private foundations, and is roughly 40% of the total annual funding of IRC Ethiopia.

 Responsibilities: 

1, Proposals

  • Lead coordination of proposal development and amendments (including logframe meetings) working with program staff and ensuring proper review at the HQ level, gathering input from technical coordinators, technical advisors, Research, Monitoring and Evaluation staff, and the Regional Unit.
  • Lead and coordinate budget development for newly assigned proposal and amendments, working with program staff, other members of the Grants and Partnerships Unit, the Finance Department and Regional Program and Business Development Units.
  • Ensure proper review of new budgets and realignment/modification budgets at both HQ and Addis levels, incorporating all feedback and ensuring that budgets are error free.
  • Coordinate and develop budget narratives, edit proposals, and ensure proper proposal and grant management procedures are followed; in particular, lead UNHCR and BPRM proposal development and realignments.
  • Act as focal point with donors in-country for the proposal development process, as needed.
  • Monitor and support the use of management tools such as Budget vs. Actual (BVA) for the proper monitoring and the successful implementation of programs and early warning in case of obstacles or challenges.
  • Liaise with NY and UK grant units in order to ensure proposals meet internal standards, apply IRC’s Outcomes Evidence Framework (OEF), are in line with IRC Ethiopia’s Strategic Action Plan (SAP) and are donor compliant.
  1. Reporting
  • Support the Grants and Partnership Unit’s members in the reporting process with in-country staff for updates and HQ for approvals before submission to the donor. Special focus will be on UNHCR and BPRM grants.
  • Ensure that reports to donors are submitted on time; that reports are coherent and accurate (quarterly, interim or final reports); and that the internal reporting tracker and OTIS reporting info is up to date.
  • Lead Grant Opening, Implementation and Closing meetings, as well as monthly/regular grants management meetings (BVA meetings) which include representation from each unit (finance, programs, logistics) and ensure proper follow up of issues raised.
  1. Donor Compliance
  • Research donor compliance issues for new opportunities or existing grants, as needed, within the refugee portfolio of IRC Ethiopia, with a special focus on UNHCR and BPRM compliance.
  • Review donor agreements and coordinate their review with the relevant IRC HQ office.
  • Ensure that grants are implemented in compliance with IRC and relevant donor regulations.
  • Maintain and update grant files related to proposals.
  1. Communication and Information Management
  • Communicate with donors and attend donor meetings in order to share IRC’s accomplishments as well as to stay up to date on the latest donor developments and requirements, with a special focus on UNHCR HQ/Field communications and information exchange.
  • Distribute to IRC staff all documentation (grant proposals, reports, budget, etc.) related to their specific programs.
  • Keep an updated inventory of all communications related to programs/donors and ensure communication and visibility requirements are met.
  1. Management and Capacity Building
  • Provide on-the-job learning sessions to Grants and Partnerships Unit’s members. Topics may include BVA, OTIS, project design, proposal development, budget development, Grant Opening and Grant Closing meetings etc.
  • Manage and supervise interns and TTAs, as needed.
  1. Administrative/Other
  • Ensure OTIS data is up to date for all assigned new proposals. Secure all OTIS approvals for the assigned new proposals prior to submission to the donor.
  • Keep an accurate Grants Filing system on the Shared Drive, on OTIS and hardcopy folder – for internal and external audit purposes.

Job Requirements

Advanced MS Excel and Math skills required (skills will be tested through an exam) and are the most important requirement for this position.

  • BA degree required; Masters degree in Accounting, Economics, International Affairs, Social Sciences, or STEM (Science, Technology and Math) strongly preferred.
  • At least 5 years of experience in program management, grants management and proposal/business development/design; or
  • 4 years of relevant experience for post graduate degree holders
  • At list 1 year of management Experience
  • Experience in Ethiopia is an advantage.
  • Prior knowledge of donor and government regulations (UNHCR, OFDA, USAID, ECHO, DFID, SIDA, UNICEF, ARRA etc.) required. Previous experience with UNHCR proposal development and budget development is an advantage.
  • Fluency in English, spoken and written, required; Fluency in Amharic required. (the written English skills will be tested through an exam).
  • Good communicator with strong organizational, time management and analytical skills.
  • Excellent inter-personal, cultural and diplomatic skills.
  • Flexibility to adapt to changing requirements.
  • Strong capacity to mentor and build capacity of staff.
  • Ability to juggle competing priorities, meet demanding deadlines and work under pressure in unstable security environments.
  • Strong computer skills required.
  • Previous successful experience developing projects, writing winning proposals and donor reports preferred.
  • Ethiopian Nationals with experience working abroad are strongly encouraged to apply
2019-08-31

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