The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world’s largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and 29 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you’re a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.
Based in Nairobi, with travel to regions of Sudan where IRC projects are implemented, this position will be a critical part of a growing country team responding to the humanitarian crisis in Darfur and South Kordofan. Reporting to the Grants Coordinator, the Grants Manager will work closely with programmatic sector leads, finance and operations colleagues on compliance, donor regulations, reporting and business development. She/he will work closely with Partnerships and MEAL colleagues to ensure the highest quality of business development products and the timely implementation of the portfolio. The candidate will facilitate close collaboration with Grants and Award Management colleagues in Sudan and globally.
Major Responsibilities:
Award Management:
• Manage a growing portfolio of multi-sectoral projects in conjunction with the Grants Coordinator and ensure that IRC awards in Darfur and South Kordofan are well-administered and implemented in compliance with the relevant donor regulations and IRC procedures.
• Take the lead on internal and external reporting with programs and finance colleagues, ensuring high-quality, well-written and timely reports meeting donor and IRC requirements. Maintain close collaboration with all relevant departments in preparation of donor reports, including colleagues in the region and Sudan.
• Liaise closely with Finance colleagues to monitor expenditure against forecast plans and support the Grants Coordinator/ Deputy Director of Programs on spending plan revision and/or budget realignment as required.
• Maintain responsive and clear communications with HQ and regional focal points on ongoing projects within portfolio.
• Independently ensure quality information management related to grants by overseeing the daily maintenance of reporting calendars and updating of internal IRC documentation and Grants team tools and processes including OTIS.
• Participate in monthly grant monitoring meetings to ensure awards are implemented in compliance with the IRC and relevant donor regulations and to ensure strong financial management, proper operational openings and closings of grants, and monitoring and evaluation of programmatic progress. Support the timely follow-up on action points from these meetings.
Business Development:
• Work with the Grants Coordinator and Deputy Director for Programs to support proposal development processes for new funding opportunities, including preparation of information for a go/no go decision, coordination of inputs from program coordinators, Partnerships and MEAL colleagues, and ensuring online documentation of all stages of the process, including IRC’s OTIS pipeline award management system.
• Take the lead on individual business development opportunities as requested.
• Provide support to pro-active donor mapping and pre-positioning as required, including the creation of programs overviews and country program updates.
Compliance and Knowledge Management:
• Maintain a broad and deep understanding of donor policies, regulations, and procedures and build this knowledge among country team members.
• Proactively identify compliance risks throughout the portfolio and advise programs, operations, finance and senior management on necessary actions. Assist program technical leads and operations staff with understanding the reporting and other compliance requirements on their grants.
Job Requirements:
Work Experience:
• At least three years prior professional experience in a similar post (preferably NGO or UN agency)
• Demonstrated successful experience developing projects for public and private donors
• Demonstrable understanding of project planning and management cycles, including planning and budget development processes
• Experience managing awards from a variety of donors, including European, UN and private donors
Demonstrated Skills and Competencies:
• Very strong verbal, writing and editing skills
• Highly proficient in Microsoft Office suite
• Excellent time and process management competencies and strong organization
• Flexibility to adapt to changing requirements
• Ability to work well under unstable security, administrative, and programmatic pressures
• Demonstrated ability to work effectively with stakeholders at all levels
Language Skills: Excellent written and spoken English
Preferred experience and skills:
• Excellent verbal and written communication skills as well as, an overall ability to be clear and concise in all communications
• Experience of humanitarian programming in Sudan
• Strong organisational and time-management skills; proven ability to prioritise and deliver on time
• Strong analytic problem-solving skills
• Ability to work both independently and in a dynamic, cross-functional global team structure
• Ability to manage and work through change in a proactive and positive manner.
Working Environment: Standard office working environment (with possible remote working arrangements)
Standard of Professional Conduct: The IRC and the IRC workers must adhere to the values and principles outlined in the IRC Way – our Code of Conduct. These are Integrity, Service, Accountability, and Equality.
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