Head of Base Gao 76 views0 applications

Help – Hilfe zur Selbsthilfe e.V. is a non-profit, independent organization, which was founded on the occasion of the war in Afghanistan in 1981 and is now active worldwide. With an annual project volume of 25-30 million Euro, Help provides rapid assistance in the event of disasters and sustainable reconstruction for and with people in need, especially in Africa, Asia and Europe. As a globally operating humanitarian aid organization, Help receives funding and the highest recognition from national and international donors and is committed to the national and international standards of humanitarian aid as well as the transparent use of funds and impact monitoring.

Scope of position: Full-time (40h/week)

Place of work: Gao, Mali

Contract duration: Initially limited to 12 months extendable

Reporting to: Country Director

To strengthen our team, we are looking for a

Head of Base, Gao

at the earliest possible date.**

Would you like to take on a responsible task with sense?

Then support us in the following areas:

1. Coordination and monitoring
2. Leadership and team cohesion development
3. Monitor coordination and communications between the various departments
4. Preparation of technical support and participation in regional cluster meetings
5. External representations with humanitarian actors, local authorities and civil society
6. Participation to the annual review dedicated to the presentation of activities carried out and planned, lessons learned and recommendations, as well as the challenges ahead
7. Coordination and program management **
8. Monitor and analyze the humanitarian, political, cultural, social and economic context
9. Within the intervention zone, propose new operational directions and develop an operational strategy in line with organizational policies and the population’s needs
10. Ensure the coordination, development, monitoring and evaluation of programmes implemented within his/her intervention zone
11. Ensure projects and programmes are implemented on time and according to the donor requirements
12. Ensure that quality internal and donor reports are submitted within deadlines
13. Security management in the base
14. Be responsible for team and assets security of the base
15. Monitor and analyse the security situation and ensure it is understood by the teams
16. Give the geopolitical and security situation briefing to all of the new arrivals in the base
17. Ensure that all security-related documents and procedures are updated regularly
18. Ensure compliance with all security rules and procedures in the base
19. Set up a permanent security monitoring system
20. Ensure the immediate management of any security incident that may occur in the base and immediately inform the Country Director
21. Participate to security meeting and give feedback to teams and coordination
22. Reporting / communication
23. Ensure that key information circulates correctly in the base
24. Collect and compile operating information and team reports and send to coordination according to the defined schedule
25. Manage and consolidate internal and external communication in the base
26. Administration:
27. Administrative management of personnel:
28. Assist in welcoming and integrating new personnel, ensure they receive administrative briefing
29. Supervise the administrative management of personnel hiring at the Base level
30. Ensure that performance reviews are carried out according to defined procedure, and monitor the professional development of personnel
31. Assist in ordering and determining disciplinary measures
32. Conduct regular meetings and communication with personnel
33. Administrative management of the Base
34. Verify and validate all contracts drafted at the base
35. Assist in selecting Help-Hilfe zur Selbsthilfe premises
36. Ensure administrative monitoring of insurance locations, claims and contracts
37. Logistics:
38. Supply Management
39. Help to carry out a purchasing environment analysis at the local level
40. Supervise the update of price lists and supplier files
41. Manage Help-Hilfe zur Selbsthilfe purchasing procedures and those from donors funding the programs
42. Establish and update purchasing timelines, taking into consideration procurement tables, operation timelines and contextual and procedural logistical constraints
43. Receive, approve and process requests for quotes and internal order forms
44. Ensure that budgetary lines related to logistics are monitored and observed
45. Supervise the preparation of purchasing documents and draft the contracts
46. Participate in drafting call for tenders
47. Supervise purchasing, ensuring that approval rules and procedures are observed
48. Assist to select suppliers and negotiate prices, deadlines and delivery methods
49. Ensure that purchasing documents are complete and archived in keeping with Help-Hilfe zur Selbsthilfe procedures
50. Ensure that dealings with suppliers are monitored
51. Vehicle Fleet Management
52. Assist to negotiate vehicle rental contracts
53. Supervise the planning and execution of maintenance and repairs of the Base vehicles
54. Monitor vehicles movements schedules
55. Permanently ensure that all drivers have received general training and carry out regular testing
56. Ensure that drivers are aware of their obligation to adhere to Help-Hilfe zur Selbsthilfe safety rules and procedures
57. Make sur that vehicle log books are in place and are used correctly
58. Network and Representation
59. Cooperation with relevant international and national NGOs working in Gao region
60. Participate to networks, initiatives and other meetings regarding humanitarian response

Required profile/experience:

1. Qualification:
2. Master ‘s degree in business administration, Project management or any equivalent Masters level or higher degree.

Experience:

• Substantial experience in a similar or senior management position in INGO environment, ideally in emergency or post emergency contexts
• Experience in multi-cultural team management both national and international staff
• Experience in budget management and donor compliance
• Experience in Mali or Sahel region is a plus

Technical skills and competences:

• Capacity to deal with many different issues, to self- update and learn very quickly from a highly and constantly evolving environment
• Ability to manage and prioritize a high workload and multiple tasks with tight deadlines
• Good representation skills
• A good understanding of security management
• Knowledge of WASH, health and nutrition activities are appreciated
• Knowledge of HR, budget and logistics management

How to apply:

Qualified applicants are requested to submit their CV, motivation letter to: [email protected] with subject line: ” Head of Base Gao – Mali”.

Language Skills

French: advanced verbal and written is essential

English: advanced verbal and written is a plus

We offer:

· a demanding and meaningful activity with responsibility and creative scope

· an international working environment characterized by a high level of commitment and team spirit

· flat hierarchies and flexible working hours

· performance-related, attractive remuneration

· 30 days of annual leave