COOPI Ethiopia is seeking for a Head of Operations to works closely with the Head of Mission, Country Administrator and Program team to ensure that the logistic structure adequately supports the projects implementation.
COOPI Head of Operations will manage the sectors of procurement, transports, fleet management, store management, facilities management, IT and Security.
- He/She will lead COOPI Ethiopia operations management and supervises all operations staff including: procurement supervisor, transports supervisor and fleet supervisor based in Addis Adeba, as well as all operations/support staff based in COOPI field bases
- He/She will supervise and record all procurement processes of COOPI Ethiopia, ensuring adherence with COOPI procurement procedures
- He/She will ensure compliance with COOPI logistic Policies and procedures and with the Donor requirements
- He/She will ensure that all vehicles of COOPI Ethiopia are properly monitored, serviced and dispatched to the program staff as required
- He/She will supervise the transports of all procured items, from the supplier to the final destination, ensuring quality and timely delivery
- He/She will improve cost-effectiveness by saving time or money through the use of: framework contracts, improved coordination of programme activities, purchasing and transport
- He/She will ensure a strong and timely coordination between the logistic teams in Addis Abeba and in the program team at the field sites
- He/She will ensure that internal logistics reports are submitted to the HoM on time, and that they are reviewed and analyzed, and appropriate actions are taken
- He/She will set a strong example for adherence and improvement of COOPI standards, both internally and for the people reached by our projects
Security
- He/She will assists the HoM in the management of the Security Plan; monitor, understanding and implementation of the plans and SoPs at every level.
- He/She Carry will out regular management visits and provide field visit reports to the SMT, for all field locations.
- He/She will review and strengthen COOPI security policies and SoPs and ensure that staff are familiar with the guidelines and procedures.
- He/She will monitor the security situation and provide regular information to the HoM of any incidents, changes or adverse conditions affecting staff safety or project operations in Ethiopia
Liaison
- He/She will support liaising with all relevant government offices to manage all procedures regarding visas, work permits, etc.
IT
- He/She will ensure that regular back-ups and virus checks are carried out to all laptops and computer of COOPI Ethiopia.
- He/She will provide support and oversight for IT related issues including stable network server
- He/She will liaise with COOPI HQ IT support in relation to IT maintenance and IT equipment management and formatting.
Internal Audit and Donor Compliance
- He/She will work closely with the Country Administrator to ensure adequate training, capacity building and support is provided to COOPI staff to enhance their knowledge and understanding of COOPI and Donor’s policies and procedures and ensure proper implementation and on-going use.
- He/She will work with the SMT to identify improvements where necessary across all departments, including programmes, logistics and IT.
Grant Management
- He/She will attend and provide input at the Grant Opening Meetings (GOM), with the staff supervised
- He/She will ensure that operations check-lists are completed by project managers and support staff for all new grants.
- He/She will ensure that Procurement Plans are submitted by the PM and Advisors at the Grant opening Meetings and at proposal stage, and they are reviewed by all operations functions.
Duration of the contract:
- 12 months with possibility of extension
Duty starting date:
- This position is subject to donor’s funding approval, planned start date 01/04/2020.
Management level
- 1
Donor % (Budget Holder)
- Shared
Suggested Start Date
- ASAP
Gross Salary
- 43,860 ETB/Month gross salary inclusive of income tax and pension
Position in the organ gram
- Level 1 management reporting to HoM
Job Requirements
Requirements:
- Minimum 7 years previous experience in logistics management, with at least 2 years at a senior management level
- Education to Masters level in a related subject.
- Excellent English
- Good understanding of donor rules and regulations and implementation of strong compliance and control framework.
- Strong experience liaising with governmental / local authorities and other NGO’s.
- Audit experience and excellent attention to detail essential.
- Demonstrated analytical and conceptual skills to plan projects, timetable activities, and oversee staff work.
- Proven strong budgetary control and financial management skills.
- Proven track record in systems implementation and development.
- An interest in capacity building/mentoring of teams.
How to Apply
| CV by email to [email protected] before the 29/02/2020 or hand delivered to COOPI Addis Abeba office in Yeka, Woreda 8, |
House N. new P.O.BOX 2204
We encourage female applicants
More Information
- Job City Addis Ababa
