Head of Programs (HoPs) 106 views1 applications

ToRs for READO Head of Programme (HoPs)

Position: Head of Programs (HoPs)

Level: International Staff

Job Station: Nairobi (50%) with frequent travel to Somalia (50% Mogadishu/Baidoa)

Reporting to: Executive Director

Duration: 1 Year – Possibility of Funds

READO BACKGROUND:

Founded in 2008, Rural Education and Agriculture Development Organization (READO) is one of the leading national non-governmental organization in Somalia that implements emergency aid intervention and development programs. Independent, private and not-for-profit, READO employs a strict political and religious impartiality, operating according to humanitarian principles and sheer transparency.

Since 2008, READO has been responding to the multiple shocks facing Somalia, through the implementation of humanitarian emergency response, recovery and development programs targeting mainly destitute agro-pastoral, riverine and IDP communities in Somalia with funding from various international partners. Currently, READO programs in Somalia focus on the following thematic areas: Food Security & Livelihoods support, WASH, Health, Nutrition and Education.

POSITION OVERVIEW:

Under the direct supervision of the Executive, the Head of Programmes (HoPs) will supervise all programmes, with the specific responsibility for timely and efficient programme implementation and the quality of projects. By supervising the implementation of results-based Monitoring and Evaluation systems, the HoPs will also guide the programme strategy and development of future programmes. Together with the Executive Director and other management staff, the HoPs will represent READO to donors and partners, ensuring that READOs visibility. H/she will engage in medium and long-term planning and strategy activities, including formulation of new proposals, and ensures the continuous quality improvement of programmes and contributes to a positive working environment for programme staff and, Fundraising, Coordination, Management, Donor Reporting, Monitoring and supervision of the project.

Main responsibilities Head of Programs (HoPs):

Provide overall management and supervision of the timely implementation and reporting on all planned activities of the project.

H/she is responsible for the strategy and coordination of READO’s programs in the region ensuring that programs are designed and implemented to the highest standards and in line with READO’s strategy, policies and core values. The main tasks linked to this position are as follows:

Program Strategic Planning

· Provide leadership in the development of policies and strategies for coordination office ensuring that the strategic objectives are in line with READO’s strategies, objectives and values;

· Ensure project design and proposal preparations for institutional and public funding in accordance with the READO International Code.

· Ensure that READO profile and fact sheet are annually updated.

· Ensure compliance with READO’s Program’s monitoring tools such as Preppy by the program managers,

· Provide leadership in review and monitoring of the implementation of the Somalia coordination strategic objectives and plans

· Responsible for foreseeing the budget in the development of the new project, in coordination with the Line Managers, Operations Manager, PDM Manager and Executive Director to ensure its sustainability and monitoring the same during the project life.

Program Development and Management,

· Promote the identification of programs and projects in line with strategic plans of the READO office to support actualization of the same;

· Offer critical advice on program trajectories and direction for future development in line with program strategies; review and update program strategies as necessary,

· Actively contribute to the development of new proposals, within existing READO programs and in line with READO strategy,

· Network among donors and key stakeholders to actively seek funding opportunities, help increase the quality of proposals, understand donor priorities and ensure coordination

· Supervision of the sector coordinators/program managers and promote the integration of projects within programs and programs within the strategic plan (sector and geographical);

· Responsible for overall program and project supervision (keeping updated on the progress of implementation, meetings and field visits) quality control and ensuring attainment of the requisite standards in line with international norms, READO and donor requirements;

· Ensure effective operational management of READO’s programme through line management of Project/Programme Managers, M&E Department and Program Development Unit

· Working in collaboration with Program managers, ensure that program implementation is managed closely through the development of structured work plans, indicator tracking and monitoring plans.

· Ensure timely and high-quality reporting to donors

· Make sure that project developed meets high standards in terms of design, implementation and M&E through proper Project Cycle Management,

· Undertake monitoring visits to programme areas and provide feedback to managers and staff

· Prepare programme budgets collaboratively with a programme, Operations Manager, Finance staff, and Executive Director

· Track programme expenditure through programme review meetings using financial expenditure reports prepared by the finance department.

· Track programme status through internally developed M&E systems, through regular review meetings,

· Any other assignments as delegated by the Executive Director,

Institutional Relationship

· Ensure that information collection, sharing and analysis (policies and strategies) are undertaken by sector coordinators and program managers;

· Establishing and monitoring of national and regional consortia to achieve READO’s strategic objectives and plans;

· Ensure that READO is represented in cluster sectors meeting, NGO Consortium program related meetings, Partners meetings and all relevant program-related meetings.

· Identification of potential resources and follow-up (financial and opportunities).

Human Resources Management

· Assist HR Manager for the process of recruitment, selection, monitoring and evaluation of the coordination and managerial staff for the programs;

· In consultation with the Executive Director, HR plan needs, identify capacity building needs for senior staff and ensure sufficient human resources for the projects to meet its objectives,

· Ensure that READO retains its capacity to respond to emergencies within its programme areas and is responsible for managing any small-scale emergency responses within the programme areas.

· Review project staff periodic performance evaluation to ensure coherence among teams.

Internal relations:

The Head of Programmes (HoPs) reports directly to the Executive Director, who provides direction and general supervision. HoPs serve as a line manager for Project Managers, Technical Advisor, M&E Unit, Programme Development Unit, and works closely with Executive Directors.

External relations:

· In coordination with the Executive Directors attends meetings with donors, government partners, regional and local authorities; other agencies, clusters, coordination bodies etc.

· Develop strong relations with existing and new donors based on READO’s record of accomplishment and mutual trust and respect.

· Identify and respond to relevant funding opportunities,

SPECIFIC QUALIFICATIONS

· At least 10 years of relevant field experience with humanitarian and development programs in a complex emergency or post-conflict settings. Relevant Master’s degree or equivalent in the development sector International Development, program planning and management, Agriculture and Food Security, WASH and/or other relevant disciplines, Social Sciences, International Development Studies, Sustainable and Natural Resource Management.

· Experience working with donors (OCHA/SHF, IOM, DFID, DANIDA, UNFAO, UNICEF, UNEP, UNDP, USAID/OFDA, EU & ECHO) international and national NGOs, and government agencies.

· Proven experience in programming related to Food Security, Livelihoods, Agriculture/Resilience, Cash transfer, WASH, DDR, Youth/Women Empowerment, WASH, Health/Nutrition and etc.

· Proven experience in the project cycle, needs assessments, proposal development and donor reporting

· Experience in complex decision making and leading a multi-disciplinary, multi-national team under difficult circumstances,

· Knowledge and experience of Monitoring and Evaluation within projects is required.

· The highest level of expertise in representation and negotiation with governments and donors

· Demonstrated experience and understanding in program work relating to the Somalia contexts would be a distinct advantage,

Women are mostly encouraged to apply for this position