Head of Sub-Office 72 views0 applications

Position Title : Head of Sub-Office

Duty Station : Faya, Chad

Classification : Professional Staff, Grade P1

Type of Appointment : Special short-term graded, six months with possibility of extension

Estimated Start Date : As soon as possible

Closing Date : 24 April 2020

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates
2. Candidates from the following non-represented member states: Antigua and Barbuda; Cabo Verde; Comoros; Cook Islands; Cuba; Djibouti; Fiji; Gabon; Grenada; Guinea-Bissau; Guyana; Holy See; Iceland; Kingdom of Eswatini; Kiribati; Lao People’s Democratic Republic (the); Latvia; Libya; Marshall Islands; Micronesia (Federated States of); Montenegro; Namibia; Nauru; Palau; Papua New Guinea; Saint Kitts and Nevis; Saint Lucia; Saint Vincent and the Grenadines; Samoa; Sao Tome and Principe; Seychelles; Solomon Islands; Suriname; The Bahamas; Timor-Leste; Tonga; Tuvalu; Vanuatu

Second tier candidates include:

All external candidates, except candidates from non-represented member states.

Context:

Chad continues to see significant migratory movements through northern Chad. From the Faya hub, IOM Chad operates a number of projects, including Assisted Voluntary Return Programmes, peacebuilding, community stabilization and humanitarian assistance. While every project has a dedicated Project Manager based out of Ndjamena.

Under the overall supervision of the Chief of Mission and the direct supervision of the Emergency and Stabilization Coordinator, the successful candidate will be responsible for the coordination of the activities implemented by the different teams within the area of responsibility of Faya and the administration of the sub-office.

Core Functions / Responsibilities:

1. Administer the day to day sub-office management, including the maintenance and functioning of the office.
2. Support the Project Managers in overseeing the day to day activities implemented out of the Faya sub-office.
3. Maintain good relationships with local authorities and partners and organize meetings for the Project Managers, Chief of Mission and donors as may be required.
4. Report any sudden changes to the overall migration dynamics in Faya or the wider north and flag any arising issues to the respective project managers.
5. Participate in specific monitoring exercises as assigned.
6. Conduct preliminary analysis of the overall situation and raise arising issues within the hierarchy to the required project or unit.
7. Keep track of different workplans established within the sub-office to avoid overlap and meeting of goals.
8. Flag and bring to the attention of the project manager delays or challenges in regard to compliance issues with the donor requirements.
9. Participate in specific field monitoring missions as required.
10. Provide administrative backstopping support for the Project Manager or the Project officers.
11. Prepare inputs for project development according to specific needs and situation analysis in accordance with IOM project development standards in close coordination with the Chief of Mission.
12. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in International Relations, Human Rights, Peace and Conflict Studies, Social Sciences, Agricultural Engineering or a related field from an accredited academic institution; or

• University degree in the above fields with two years of relevant professional experience.

Experience

• Significant experience in reporting with donor’s requirements;

• Significant experience with rural development, ideally in the field of productive asset management;

• Experience in challenging hard-ship posts;

• Experience in mentoring and staff development;

• Significant experience in application of IOM rules and procedures, especially concerning administration and procurement;

• Experience with project development and donor liaison.

Languages

IOM’s official languages are English, French and Spanish.

For this position, fluency in English and working knowledge in French is required (oral and written). Working knowledge of Arabic and/or Spanish is an advantage.

1 Accredited Universities are the ones listed in the UNESCO World Higher Education Database

(https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.

• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.

• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.

• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.

IOM’s competency framework can be found at this link. https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.