Head of Support Services 84 views0 applications

Overall description of the role:

The role has overall leadership responsibility for DRC’s operational management in DR CONGO within Finance, Administration, HR, and Logistics and Procurement, and deputizing for the Country Director as requested and/or needed. The role requires demonstrated ability to develop long-term vision and strategic planning, provide leadership for DRC’s operations, and a high level of financial and operations planning. The role is directly responsible for ensuring that DRC’s Programme in DR CONGO operates in accordance with DRC’s operational standards as expressed in the DRC Operations Handbook and other guidelines in the DRC.

• Support the Country Director and the Senior Management Team of DRC in DR CONGO in liaising with donors and authorities, especially as relates to issues of compliance, registration, and audit
• Oversee the operational support units for the country operation, in finance, administration, HR management and logistics/procurement in the country office as well as the field offices, by providing technical support and strategic leadership to the areas under his/her supervision
• Supervision, audits and controlling and implementation of corrective actions related to DRC’s operational standards, in the areas of Finance, Administration, HR, and Logistics/ Procurement
• Ensure that DRC retains and continually develops its operational capacity to provide rapid emergency response in particular within its procurement and transport systems
• Develop a risk management plan for the country that identifies the major financial and operational risks and implement a mitigation strategy. Ensure that all administrative and legal-related systems are accurate and maintained.
• Work to build the capacity of the operational support staff throughout the DRC DR CONGO operation through frequent in-service training sessions and mentoring support.
• Contribute to the development and implementation of DRC’s global development initiatives, in particular in procurement and financial accountability.

Main responsibilities

Management

• Lead and manage the support managers (including people planning, performance, well-being and development)
• Manage, deliver and report on current operations programme support in geographic scope
• Establish high performing support teams ensuring high-quality approaches are maintained
• Develop and improve operational approaches, compliance and systems, and support the Regional/Country Director to build and deliver effective and sustainable interventions.
• Responsible for the strategic development, management and implementation of the support operations
• Ensure appropriate technical support is available to programs, in line with organizational priorities
• Ensure support for annual planning and review processes
• Direct responsibility for ensuring that the DRC Programme operates in accordance with DRC’s support function guidelines

Operational management and development

• Oversee the operational support units for the country/region by providing strategic leadership and technical support to the areas under his/her supervision
• Support the Regional Director and the Senior Management Team in liaising with donors and authorities, especially as relates to issues of compliance, registration, and audit
• Supervision, audits and controlling and implementation of corrective actions related to DRC’s operational standards within support area
• Ensure that DRC retains and continually develops its operational capacity to provide rapid emergency response in particular within its procurement and transport system
• Develop a risk management plan for the country that identifies the major financial and operational risks and implement a mitigation strategy
• Ensure that all administrative and legal-related systems are accurate and maintained
• Work to build the capacity of the operational support staff throughout the operation though frequent in-service training sessions and mentoring support
• Contribute to the development and implementation of DRC’s global development initiatives

Technical Line Management responsibilities

• Provide technical guidance and support to other Employees in same technical area, who report to a different Manager
• Advise on and promote understanding and application of DRC policies, procedures and principles.
• Raise non-compliance
• When relevant, drives development of policies and standards in region or country and/or localizes global policies to regional or country level

Reporting

The Head of Support Services will report to the Country Director.

Conditions:

Contract: One-year contract contract dependent on both funding and performance. Salary and conditions in accordance with the Danish Refugee Council’s Terms of Employment for Global Expatriates (available at www.drc.ngo under Vacancies). This position is graded as A10.

Availability: February 2018

Duty Station: Goma, Congo with frequent travels within the country to field offices

General

Commitments: DRC has a Humanitarian Accountability Framework, outlining its global accountability commitments. All staff are required to contribute to the achievement of this framework.

In this position, you are expected to demonstrate each of DRC’ five core competencies:

• Striving for excellence: You focus on reaching results through the country team both to position DRC and ensure excellence in all deliverables.
• Collaborating: You lead initiatives at country operation level by involving relevant parties and encouraging feedback.
• Taking the lead: You take ownership and initiative while aiming for innovation.
• Communicating: You listen to beneficiaries, staff and other stakeholders; and you communicate concisely and persuasively
• Demonstrating integrity: You act in line with DRC’s vision and values and set a very clear standard for your country team members.

Qualifications

• Relevant university degree (e.g. international development, economics) with specialization in administration management
• Minimum 5 years of senior leadership experience in operations management roles with at least 2 years of experience in a similar role in an international NGO
• Proven leadership skills and a competence in people management
• Proven operational management experience and capability, including in conflict areas
• Proven significant financial, information and systems management experience
• Significant experience in procurement and tender processes
• Proven analytical and critical thinking skills
• Excellent communication, interpersonal and influencing skills with a well-developed ability to motivate and persuade at high levels
• Proven ability to lead and work effectively with others to achieve results
• Understanding and experience of institutional fundraising
• Understanding of the countries in which DRC operates and sensitive to the cultural context

Languages:

• Full professional proficiency in French
• Full professional proficiency in English