Since 1993, as the second French NGO, ACTED has been committed to immediate humanitarian relief to support those in urgent need and protect people’s dignity, while co-creating longer term opportunities for sustainable growth and fulfilling people’s potential.
Our values
Independent, private and nonprofit, French NGO ACTED (operating under the French law Association loi 1901) respects a strict political and religious impartiality, and operates following principles of non-discrimination, transparency, according to its core values: responsibility, impact, enterprising-spirit and inspiration.
HR/Admin Assistant
Details:
In light of the displacement in the north-eastern part of Nigeria, ACTED has set up an office in Maiduguri to respond to the humanitarian needs. ACTED is therefore looking for a HR/Admin Assistant to support its mission in Maiduguri.
About the job
The Administration/Human Resource Assistant will support the HR/Admin Officer who is responsible for ACTED Administration and Human resources (staff management, recruitments, filing and training organization in his/her area of intervention. Your main duties and responsibilities will be:
Responsibilities
Administration/Liaison
- Draft/prepare all administrative letters in Area level;
- Prepare all Administrative Documents such as internal notes, regulation, memos etc;
- Follow & Prepare letters/documents in order to solve all ACTED requirement with governmental offices and NGOs in area level;
- Ensure compliance of ACTED to legal requirements of the area of intervention;
- Management of ACTED premises lease & ensure contract are updated and renewed for each premises;
- Manage the guests in GH and set regular follow up/management regarding payment with Finance.
Human Resources Management
National Staff:
- Management of national staff;
- Management of public holidays & keeping informed all bases/staff (national/International).
- Control & checking attendance sheet of staff and arrangement of monthly (Titanic) report for salary payments;
- Ensure all staff (national & international) have comprehensive ToRs;
- Follow up of staff appraisal form with relevant department managers;
- Management of Award and or disciplinary action to staff as per ACTED HR Manual after approval of Area Coordinator
- Management/Follow up of staff leaves, provide necessary forms for staff, while needed;
- Follow up of ACTED HR standards templates in line with ACTED HR Manual/internal regulations
- Update and maintain Area office Organization Chart in accordance to the size of program (new staff, new dept. & new projects)
International Staff:
- Manage the presence of ACTED International staff in Area GH and communicate with logistic dept. to provide necessary requirements (food, bed clothes, towels, kitchen hygiene materials etc)
- Supervise the work of Cook/Cleaners in Office and GH;
Titanic Follow up
Titanic Monthly Report Follow up:
- Staff list/Staff Changes report to be sent to Capital HR dept. not later than 20th of each month;
- Staff Costs report to be sent to Capital HR dept. not later than 25th of each month
- Titanic report consolidation/approved reports to be received from Capital HR dept. for salary payment not later than 28th of each month;
- Titanic report signed hard copy & Titanic support documents to be sent to Capital HR dept. not later than 1st week of N+ month;
- Review and update the national staff grade, salary & position to be in accordance with country approved salary grid;
About you
All employees should master ACTED’s core Principles: Independence, Neutrality, Non-discrimination, free and direct access to victims, Ethics, Professionalism, anti-Corruption, Transparency and Accountability
Moreover, we also expect the following:
Essential
- Experience in Humanitarian Organization in security complex area.
- An understanding of humanitarian/civil society issues in the country and the region.
- 1-2 years working experience, in the field of Human resource and admin is required
- University degree or advanced training/ course in Business Administration, sociology, social work, international affairs, humanitarian or related field
- Fluency in written and spoken English. Fluency in local spoken languages.
Desirable
- Previous working experience with humanitarian agencies
- Experience working with displaced populations.
We offer
- Contract length: 3 Months
- Level: E1-1 (national contract)
- Start date: Early January
Method of Application
ACTED considers all applicants on the basis of merit without regard to race, sex, colour, religion, sexual orientation, age, marital status, or disability.
Deadline: 4.01.2019. CVs will be review on rolling bases.
Due to the large numbers of expected applicants ACTED will only inform shortlisted candidate. We apologise for the inconvenience. Only short-listed applicants will be invited for written test and oral interview.
For general information about ACTED, please consult: www.acted.org
More Information
- Job City Borno State
