HR & Admin Coordinator – Maiduguri 312 views0 applications

Position Start Date : 15^th of March 2019

Duration : 3 months

Location : Maiduguri – Nigeria

Terre des hommes does not set closing dates for this position; recruitment is on-going until the position is filled

Tdh :

Terre des hommes (Tdh) is the leading Swiss organization for children’s aid. Since 1960, Tdh has helped build a better future for deprived children and their communities, making an impact with innovative and sustainable solutions. Active in more than 45 countries, Tdh works with local and international partners to develop and implement field projects which improve the daily lives of over 3 million children and their relatives, in the domains of health, protection and emergency relief. This engagement is financed by individual and institutional support, with administrative costs kept to a minimum.

Context :

Tdh has established a Country Office in Nigeria since the last quarter of- 2017 to try to complete the covering a part of the needs of crisis affected people. For the moment, the organization is operating only in Borno State, essentially in the Eastern Part of the State, the Eastern Crescent -> from the North-East (Cross Kuawa, Kukawa, Monguno) to (Konduga, Gwoza, Banki). Some of the operations are implemented with the collaboration of a local partner (CHAD). Tdh is targeting people affected by the crisis by addressing some humanitarian gaps related to the access to some primary needs (Water Supply, Non-Food Items distributions, Hygiene Promotion) or social basic services (as Child Protection, Educational Support, Primary Health Care…).

Responsibilities :

The Tdh’s Nigerian Delegation is established in Nigeria for a year but has reach a consequent level quickly due to the worsening of the crisis. Program staff were recruited, but the setting-up of a proper HR Unit, as well as some HR policies was missing. Especially due to the lack of financial resources.

The HR team still needs to be completed and trained. It is even more difficult given the fact that they are dealing with some routines HR issue or/and requirements, but don’t have enough time to develop all the guidelines and process needed.

The first objective of this position is: 1) to formalize the HR policies in a SoPs, with guidelines and templates if necessary; 2) to improve the HR Unit with the recruitment and the training of 2 or 3 additional staff (1 deputy and 1 or 2 officers).

Function details

HR Policies Management

• S/He will develop/modify the process and templates needed for the routine of the HR treatment (payroll, leaves.
• S/He will formalize the HR policies in terms of guidelines, procedures, and tools related to recruitment, compensation, administrative management, disciplinary aspects, the management of individual trajectories within the organization and any other aspect identified in the assessment. S/He/will work in close partnership with the Legal Advisor and the Tax Advisor in order to ensure the respect of the Nigerian legal framework. S/He shall collaborate with the Financial Coordinator for proper consideration of budgetary constraints.
• S/He will support the Head of Units in making sure that the rules and procedures are known, understood, and implemented by all operational teams, and that they have all tools needed for their application (internal regulations, employment contracts, job profiles, etc.).
• S/He will pilot the proposition of improvement of the salary grid which will be submitted to the Country Representative.

HR routine Management

• S/He will supervise the routine of the recently created HR/Adm Unit:
• Pilot the recruitments application phase; treating the contracting (first contracting, renewal, amendments; end of contracting, induction process, etc.);
• Handel the proper filing/archiving of all the Tdh’s employee cases.
• Supervise the appraisal process of the employees
• Track the career development in Tdh Nigeria
• Ensure that the regular support tools related to HR, supposed to be applied by the other units are properly used.

Office Management

• S/He will manage the visa application process / Tracking for the international staff
• S/He will manage the allocation of the ID Card, Business cards, phone bundles for the staff
• S/He will ensure the regular updating of the contact list of the delegation
• S/He will manage and track the rental contract for the facilities (accommodations/office)
• She will manage the booking related to the domestics and international travels (accommodation, flights, etc.), except for the Helicopter field dropping-off/picking-up.
• S/He will supervise the housing keeping staff for the facilities.
• She will ensure the proper maintenance of the facilities (offices and guesthouses).

Profile :

• This function requires a degree in Business Administration, or other relevant HR/Business Administration training. Experience dealing with sensitive topics and an appreciation for how these issues are dealt with in different cultural contexts. Training in gender issues would be an asset.
• Experience in cross-cultural settings would be an asset.
• Prior overseas experience would be an asset.
• Language: Excellent oral and writing skills in English C2, French an asset (some worldwide tools have not been translated yet).
• At least 5 years previous experience of seniority in an INGO at a management position in the field (expatriation)
• Extensive project management experience (management; planning; staff development and training skills) in emergency
• Management experience and strong team leadership qualities
• Excellent knowledge of office management and strong command of administrative tools.
• Ability to work well and punctually under pressure.

Salary :

Expatriate contract under Swiss labour code 3’400 CHF (~2’950 €) 4’750 CHF (~4’100 €) net /month according to experience x 13 times, Vacancy: 25 days annual leaves local accommodation and transportation, Health insurance, accident and medical repatriation insurance, return flight.

Child Safeguarding Policy :

• Raising awareness within the Foundation on violence against children
• Providing guidance to employees and others and defining expectations when it comes to preventing, raising, denouncing and responding to issues of child abuse
• Reducing the risk of child abuse by selectively recruiting employees and others
• Reducing the risk of child abuse by developing a culture of open and informed leadership within the organization and in our work with children

We offer an exciting and varied work, useful and meaningful, in a team that wants to make a difference for vulnerable children.

Are you interested? Do you want to face this challenge?

Procedure :

Please applying directly online: http://www.jobs.net/j/JeTiTdcp?idpartenaire=20007

Application files sent through our official website will be processed only if complete (CV + cover letter). Additional documents (diplomas, work certificates, etc.) will be requested at a later stage.

We will be in touch with the shortlisted candidates only in the selection process – with the large number of applications received, we unfortunately cannot provide personal follow-up to the larger candidate pool. Thanks for your understanding.

For any questions you can consult the FAQ below the job advertisements.

To know more about Terre des hommes: https://vimeo.com/253387418