HR & Admin Officer – Uganda Nationals Only 395 views4 applications


Under the direct supervision of the HR and Admin Manager, the HR/ Admin Officer supports the affairs related to the day to day running of the IRC Uganda Yumbe Office and providing key support on all HR functions. The Human Resource Officer will assist in the human resources activities including recruitment and orientation, personnel files, staff benefits and insurance schemes and payroll, etc.

Duties and Responsibilities

Recruitment and On-boarding

  • Initiate and coordinate all the recruitment requests and follow through on hiring procedures in line with the policy.
  • Prepare and post all job advertisements for all vacant positions in appropriate channels and ensure wide and appropriate distribution, this includes e-filing of application and sending out HR communications.
  • Maintain a recruitment resource database (CVs).
  • Maintain an organized recruitment resource database and bi-weekly update the recruitment status report and send it to all managers on a weekly basis
  • Organize interviews and follow through on hiring procedures in line with the IRC policy
  • Liaise with hiring managers and field based HR/Admin staff to ensure new staff are oriented upon hire in all IRC offices. Includes providing pre-assignment information, orienting employee to the IRC Way in the office

Contract Management

  • Preparing and track offer letters and employment contracts.
  • Prepare COS (Change of Status) forms as required and draft /track Staff Contracts, termination forms/notifications.
  • Ensure internal equity is maintained for staff compensation and benefits and advice programs leads accordingly.
  • Ensure staff understands their benefits package and lead an effective administration of the benefits.
  • Maintain accurate and up to date personnel records of all employees including orderly archiving.
  • Ensure the IRC way violations are captured, reported and followed through on a monthly basis.

HRIS Support

  • Support the management of IRC Uganda’s HRIS system and ensuring that it is accurate and maintained up to date.
  • Support the maintenance of all talent acquisition and management processes in Cornerstone and the HRIS as assigned, to ensure 100% data integrity.
  • Act as a point of contact for all Cornerstone enquiries
  • Capacity building employees, management and HR Focal points in use of Cornerstone and the HRIS.
  • Support Payroll process for national staff, as required.

Performance Management

  • Coordinate timely performance appraisals and maintain an updated PME database for all staff in coordination with the other field HR leads
  • Ensure that performance evaluations for all staff are conducted on time, and review all evaluations to ensure quality and consistency
  • Collate training needs from the PME and ensure that they are captured in the Annual learning and development plan.

Health Insurance Management

  • Coordinate the national staff health insurance scheme ensuring timely and accurate reports from the service provider.
  • Ensure all staff and eligible dependents are registered on to the medical insurance scheme, monitor staff medical coverage and ensure that the scheme is functioning well.
  • Liaise with the health service provider to resolve any issues with the services.
  • Follow up on all medical insurance matters for staff including adding and deleting staff to/from the employer’s liability and the medical and hospitalization insurance policy schemes as well as follow up on payments and claims.

Exit Management

  • Process and track all termination paperwork for all national and expatriate staff including preparation of termination notice letters in relation to closing grants and restructuring.
  • Work closely with supervisors to ensure exit interviews are offered to all staff and data is captured in the online exit survey to ensure a learning and reflective culture in the country program.
  • Ensure that staff are removed from the Health Insurance scheme and GPA schemes accordingly
  • Develop and maintain reports to update and finalize terminal benefits
  • Perform other duties as needed or requested by the Senior HR /Admin Officer or the HR Coordinator.

Key Working Relationships

HR/Admin Manager, SMT, Finance, Supply Chain and Program Departments.

  • University Degree, Diploma in Human Resources or similar professional qualification
  • 3 years of relevant professional experience in human resources
  • Strong knowledge and experience of HRISs, and ideally in supporting others to use HRIS
  • Extensive knowledge and experience of managing a payroll, preferably for more than 400 employees
  • Previous experience working with an international NGO in a cross-cultural setting, preferably in the HR sector
  • Strong experience in an human resource support role
  • Ability to analyse and interpret numerical data and processes
  • Ability to maintain the highest degree of discretion and confidentiality of HR information
  • Ability to use judgement to determine when to deal with a query to conclusion or when to pass to another member of the team
  • Organised and methodical and with good attention to detail
  • Willingness and ability to work within a multi-site, international organisation
  • Customer focused with good interpersonal skills
  • Ability to work on own initiative with limited supervision
  • Ability to deal with ambiguity and work towards a resolution
  • Excellent written and verbal communication skills
  • Excellent Microsoft Office packages – Word, Excel, and Outlook.
  • Able to coach and support others

Work Environment

Please note:

  • This position is open only to Ugandan nationals.
  • Deadline for receiving applications is 14th February 2020.
  • Applications will be reviewed on a rolling basis.

The IRC and IRC workers must adhere to the values and principles outlined in IRC Way – Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

How to apply:

How to apply; Send application and CV only to [email protected]

Deadline for receiving applications is February 14th , 2020. (Applications shall be reviewed on a rolling basis)

More Information

  • Job City Yumbe, Arua
  • This job has expired!
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The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home.

Since October 2012, the IRC has been responding to humanitarian needs of Nigerians. The IRC initially intervened in response to floods that affected over 7 million people across the country, destroying harvest and damaging homes. The IRC is currently implementing programs in Health, Protection, WASH, Nutrition, Food Security, and Women’s Protection and Empowerment (WPE) in Adamawa and Borno States in North-Eastern Nigeria.

The IRC is dedicated to making women and adolescent girls healthier from the earliest phase of acute crises (a target group most vulnerable during crisis) and implements evidence-based reproductive health interventions in line with the SPHERE-standard Minimum Initial Service Package for Reproductive Health in Crises (MISP). The goal is to ensure that the IRC’s health responses in emergencies include the core package of Reproductive Health (RH) services in its interventions.

The IRC’s Reproductive Health (RH) program is currently implementing (MISP) for RH in 4 health care centers in MMC and Jere LGAs and 1 IDP camp clinic. In addition the program is starting up an emergency mobile programming outside of these areas of Maiduguri in coordination with the WPE team. The focus of this program is to provide quality comprehensive RH and WPE services to conflict-affected women and girls in a timely manner. In addition to the mobile program, the WPE and RH joint mobile teams will be in charge of rapid assessments and rapid response. The mobile teams will be focused in the newly opened LGAs and emergency areas previously inaccessible due to conflict and insecurity. These teams will provide life-saving services to populations outside of Maiduguri, who have not had access to services in approximately 3 years.

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0 USD Yumbe, Arua CF 3201 Abc road Full Time , 40 hours per week International Rescue Committee

Under the direct supervision of the HR and Admin Manager, the HR/ Admin Officer supports the affairs related to the day to day running of the IRC Uganda Yumbe Office and providing key support on all HR functions. The Human Resource Officer will assist in the human resources activities including recruitment and orientation, personnel files, staff benefits and insurance schemes and payroll, etc.

Duties and Responsibilities

Recruitment and On-boarding

  • Initiate and coordinate all the recruitment requests and follow through on hiring procedures in line with the policy.
  • Prepare and post all job advertisements for all vacant positions in appropriate channels and ensure wide and appropriate distribution, this includes e-filing of application and sending out HR communications.
  • Maintain a recruitment resource database (CVs).
  • Maintain an organized recruitment resource database and bi-weekly update the recruitment status report and send it to all managers on a weekly basis
  • Organize interviews and follow through on hiring procedures in line with the IRC policy
  • Liaise with hiring managers and field based HR/Admin staff to ensure new staff are oriented upon hire in all IRC offices. Includes providing pre-assignment information, orienting employee to the IRC Way in the office

Contract Management

  • Preparing and track offer letters and employment contracts.
  • Prepare COS (Change of Status) forms as required and draft /track Staff Contracts, termination forms/notifications.
  • Ensure internal equity is maintained for staff compensation and benefits and advice programs leads accordingly.
  • Ensure staff understands their benefits package and lead an effective administration of the benefits.
  • Maintain accurate and up to date personnel records of all employees including orderly archiving.
  • Ensure the IRC way violations are captured, reported and followed through on a monthly basis.

HRIS Support

  • Support the management of IRC Uganda’s HRIS system and ensuring that it is accurate and maintained up to date.
  • Support the maintenance of all talent acquisition and management processes in Cornerstone and the HRIS as assigned, to ensure 100% data integrity.
  • Act as a point of contact for all Cornerstone enquiries
  • Capacity building employees, management and HR Focal points in use of Cornerstone and the HRIS.
  • Support Payroll process for national staff, as required.

Performance Management

  • Coordinate timely performance appraisals and maintain an updated PME database for all staff in coordination with the other field HR leads
  • Ensure that performance evaluations for all staff are conducted on time, and review all evaluations to ensure quality and consistency
  • Collate training needs from the PME and ensure that they are captured in the Annual learning and development plan.

Health Insurance Management

  • Coordinate the national staff health insurance scheme ensuring timely and accurate reports from the service provider.
  • Ensure all staff and eligible dependents are registered on to the medical insurance scheme, monitor staff medical coverage and ensure that the scheme is functioning well.
  • Liaise with the health service provider to resolve any issues with the services.
  • Follow up on all medical insurance matters for staff including adding and deleting staff to/from the employer’s liability and the medical and hospitalization insurance policy schemes as well as follow up on payments and claims.

Exit Management

  • Process and track all termination paperwork for all national and expatriate staff including preparation of termination notice letters in relation to closing grants and restructuring.
  • Work closely with supervisors to ensure exit interviews are offered to all staff and data is captured in the online exit survey to ensure a learning and reflective culture in the country program.
  • Ensure that staff are removed from the Health Insurance scheme and GPA schemes accordingly
  • Develop and maintain reports to update and finalize terminal benefits
  • Perform other duties as needed or requested by the Senior HR /Admin Officer or the HR Coordinator.

Key Working Relationships

HR/Admin Manager, SMT, Finance, Supply Chain and Program Departments.

  • University Degree, Diploma in Human Resources or similar professional qualification
  • 3 years of relevant professional experience in human resources
  • Strong knowledge and experience of HRISs, and ideally in supporting others to use HRIS
  • Extensive knowledge and experience of managing a payroll, preferably for more than 400 employees
  • Previous experience working with an international NGO in a cross-cultural setting, preferably in the HR sector
  • Strong experience in an human resource support role
  • Ability to analyse and interpret numerical data and processes
  • Ability to maintain the highest degree of discretion and confidentiality of HR information
  • Ability to use judgement to determine when to deal with a query to conclusion or when to pass to another member of the team
  • Organised and methodical and with good attention to detail
  • Willingness and ability to work within a multi-site, international organisation
  • Customer focused with good interpersonal skills
  • Ability to work on own initiative with limited supervision
  • Ability to deal with ambiguity and work towards a resolution
  • Excellent written and verbal communication skills
  • Excellent Microsoft Office packages - Word, Excel, and Outlook.
  • Able to coach and support others

Work Environment

Please note:

  • This position is open only to Ugandan nationals.
  • Deadline for receiving applications is 14th February 2020.
  • Applications will be reviewed on a rolling basis.

The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

How to apply:

How to apply; Send application and CV only to [email protected]

Deadline for receiving applications is February 14th , 2020. (Applications shall be reviewed on a rolling basis)

2020-02-15

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