ORGANIZATIONAL OVERVIEW
FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in health, education, nutrition, environment, economic development, civil society, gender equality, youth, research, technology, communication, and social marketing — creating a unique mix of capabilities to address today’s interrelated development and humanitarian challenge in more than 70 countries. FHI 360’s Crisis Response team is responding to the humanitarian emergency in Amhara, focusing on emergency health, nutrition and WASH activities to support the goal of reducing morbidity and mortality.
POSITION OVERVIEW
Under the supervision of HR Manager, the HR and Admin Assistant is responsible for performing general human resources and administration functions and plays a key role in the overall HR functions including staff recruitment, contracts preparations, staff leaves/attendance and timesheets tracking. The HR and Administration Assistant will support program’s staffing needs and work closely with HR Manager and Finance Manager to comply with Program and Operations requirements.
KEY RESPONSIBILITIES
- · Assists to establish a Human Resources platform for FHI 360 in Amhara Region.
- Independently and accurately responds to Employee Service Center (ESC) requests.
- Assists in processes forms and system updates related to new employees, change-of- status, performance evaluations, benefits changes, separations etc.
- Ensures employee data in HRIS is accurate.
- Serves as a back-up to corporate payroll.
- Prepares required reports for benefits, COBRA, OSHA, EEO, AA, and headcount reports.
- Able to run standard reports and create ad-hoc reports for special projects.
- Conducts new employee orientation and may assist with separation process.
- With support from the HR Manager, assists with training and development programs as needed.
- Recommends improvement or changes in systems, processes or procedures to management.
- Assists with Benefits, Payroll and Accounts Payable to ensure HR related procedures and processes are handled and resolved in a timely manner.
- Supports staff during the preparation of meetings and workshops as needed (stationery, refreshments, lunch etc.)
- Provides administrative support to staff for copying and scanning.
- Ensure that all forms are always available and updated
- Answering telephone, taking the messages, greeting guests, handling inwards and outgoing mail and faxes, making international phone calls and make sure of recording all the mails & faxes in daily record books as needed
- Ensure that Record of stationery usage for monthly orders (photocopy papers, flipcharts papers, stationery for workshops and for office…etc.)
- Maintain proper filing systems, ensuring documents are easily accessible as needed
- Responds to staff request for administrative support as needed.
- Schedules meetings and meeting arrangements
- Assignments vary based on department and/or functional area. May handle special projects and execute research and data analysis tasks.
- Ensure that the Guest House is always clean and arranged for staff visiting from other offices.
CONTRACT LENGTH: 3 months with possibility of extension
Job Requirements
REQUIRED AND DESIRED QUALUFICATION
- 2-3 years of experience providing HR in an office setting and at least 1 years working in an international NGO, bank, or preferably with USG programs
- Proficiency with MS Office Suite (Word, Outlook, Excel, PowerPoint, Access) and HRIS /Payroll systems.
- Prior work experience in a non-governmental organization (NGO) desirable but not required.
- Excellent analytical and organizational skills. Ability to think critically and creatively.
- Excellent interpersonal skills, including patience, willingness to listen and respect for colleagues.
- Must work well individually and as part of a team.
- Fluent in local language and excellent in English.
How to Apply
We offer competitive compensation and an outstanding benefit package. Please click here to visit FHI 360’s Career Center for a list of all open positions. And interested candidates are encouraged to email their updated resume and cover letter with ‘HR and Admin Assistant -Bahir Dar/Dessie in the subject line as one document to [email protected] .
FHI 360 is an equal employment and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, disability, veteran status, genetic information or any other status or characteristic protected under applicable law.
Women applicants are strongly encouraged to apply.
Kindly note that only shortlisted persons will be contacted.
More Information
- Job City Bahir Dar/ Dessie, Amhara