- Compilation of Administration and Human Resources Key Performance indicators and maintain files
- Ensure that all office systems and equipment (power, water, telephone, photocopier, fax, etc.) are in good working order and liaise with the hotel facility supervisor for timely fixing.
- Assist in ensuring staff compliance with human resources polices, as per DRC’s HR manual.
- Responsible for timely release of the office supplies and replenishment. Ensure tea and coffee service to staff are of expected standard and timely, keep and track services provided and submit to supply chain for payment processing
- Ensure that staff leave, R&R (Rest and Recuperation) recruitment and training trackers are updated on a regular basis and followed.
- Support field team in travel coordination, accommodation and flight booking in a timely manner as per the DRC travel Standard Operational Procedures (SOP) during R&R and official travels to different locations and return from R&R and official travels.
- Monitor staff attendance and ensure that all staff timesheets are updated on time on ERP dynamics system.
- Assist in communicating with interview candidates and scheduling for tests and interviews.
- Assist in preparing employee contracts extension tables and requests.
- Maintain confidentiality and safety of all Dimma Area Office personnel and recruitment documents.
- Responsible for ensuring the following are accurate, complete and up to date: -personnel files, completion of Record of Emergency Data( RED), staff medical refund requests as per health insurance scheme, social security, Staff ID cards and follow up with Addis HR team on timely manner.
- Assist Team Leader – Support Services and other Area office staffs on effective performance management and administer the collation of performance management documentation and send to HR unit in Addis
- Assist the Support Services Team Leader to ensure new staff receive an appropriate orientation and induction at the field level. Ensure clearance and debriefing is carried out for exiting staff
- Any other related duties as /when assigned by supervisor.
- Assist the Team Leader in training of all guards and cleaners on policies and procedures and what to do in an emergency, and other relevant fields
- Assist The Finance and Admin Team leader in making sure all staff members are trained on HR policies and procedures, Code of Conduct, First Aid and other trainings as part of DRC mandatory trainings package at least once a year.
- Deal with all administrative aspects of general office and housing, including necessary repairs & maintenance are complete in a timely manner, in coordination with the Compound Technician /Assistant.
- Assist the Finance and Admin Team Leader in management of all contract arrangements with lessors and ensuring that contractual obligations are adhered to.
- Assist the Area Manager and Finance and Admin Team Leader to lease new offices and houses by selecting suitable location and prepare contracts with close collaboration with security focal points.
- Establish central mail recording system and filing system.
- Ensure each DRC staff member have an Identification card (ID) with the period of validity in accordance with the employment contract.
- Responsible for providing efficient and effective office administration.
- Create and maintain all relevant administrative documents files.
- Perform other duties as assigned by the supervisor.
Job Requirements
- At least two years of professional experience in a similar position;
- Good command of English (written, read, and spoken);
- Good computer skills (MS Word and MS Excel); able to work under pressure;
- Excellent organizational ,interpersonal and communication skills;
- Experience and willingness to travel to field location ;
- Relevant NGO experience is a preferable.
More Information
- Job City Oromia