Title: HR and Admin Officer
Location: Addis Ababa
Employment Category: H1
Reporting To: HR Coordinator
Direct Reports: None
Start of Contract & Duration: 12Months
Posting date: August 16, 2019
INTRODUCTION
The Danish Refugee Council (DRC), an international non-governmental organization (NGO), has been providing relief and development services in the Horn of Africa since 1997. DRC promotes and supports solutions to the problems faced by refugees, internally displaced people (IDPs), and migrants. The organization has offices across the region, and has been operational in Ethiopia since 2009. With funding from bilateral and multilateral donors, DRC is currently implementing a range of activities across Ethiopia and Djibouti, including WASH and shelter provision, child and youth protection, gender based violence response, awareness-raising of migration risks, protection monitoring of migration routes, and livelihoods support for returning migrants or those at-risk of migration.
OVERALL PURPOSE OF THE ROLE:
The Danish Refugee Council (DRC) is leading an international consortium to deliver a £21 million programme to protect would-be migrants and refugees from unsafe irregular migration through and from the Amhara, Tigray and Somali regions of Ethiopia. The 4-year programme, funded by the Department for International Development, UK Aid (DFID) will address barriers to reducing unsafe irregular migration from and through Ethiopia. The programme is anticipated to be innovative, cross-sectoral and solutions-oriented with strong emphasis on research, learning and adaptive management.
Working under the direct management of the Support Service Manager of DFID project, the HR and Admin Officer will be responsible for the following activities:
RESPONSIBILITIES
Office Administration
- Ensure timely payment of office rent and utilities and ensure these are appropriate, safe and functional (i.e. generator, security system, health and safety. communication & internets, photocopies etc.)
- Work with relevant support function to ensure timely maintenance of equipment and office supplies.
- Responsible for setting appointments, arranging meetings, maintaining calendars, copying files, entering data into computer systems.
- Act as a focal point for travel and accommodation and transportation of programme staff, ensuring documentation and maintaining accurate records of related expenses.
Personnel Administration
- Maintain a thorough Knowledge of DRC HR policies and ensure employee adherence.
- Ensure personnel files are complete and accurate assuring adherence to highest level of confidentiality
- Maintain updated Job description database
- Oversee leave management, maintain leave tracking ensuring complete documentation for programmme staff
Management of HR processes:
- Assist in the recruitment process ensuring compliance to hiring procedures as outlined in the HR manual.
- Facilitate recruitment processes by posting job adverts, collect applications from applicants, administering tests; verifying prior employment by contacting references; scheduling appointments; maintaining records and information.
- Maintain tracking system of the recruitment process and compile monthly report on recruitments
- Facilitate the timely orientation of new staff and organize inductions with relevant departments within DRC
- Provide professional advice to project managers on a range of HR issues ensuring compliance to hiring procedures as outlined in the HR & Administration manual.
- Ensure the performance management system is implemented on time.
- Assist in development of annual staff development plan
- Timely enrolment of staff in to insurance benefits package. Assuring staff list is current at all times
Other
Any other tasks as assigned by the line manager
Job Requirements
Experience and technical competencies: (include years of experience)
- 4 years’ experience for Diploma or above 2-year experience for BA holders
- High integrity, pro-active, stable, robust character and a good team-player
- Excellent communication skills
- Excellent analytical and negotiation skills
- Experience in working in NGOs
- Proven commitment to accountability practices.
- Knowledge of computers: word processing, database management packages.
EDUCATION
Diploma or BA in Human Resource Management or other relevant fields.
LANGUAGES:
Fluent in written and spoken English.
All DRC roles require the post-holder to master DRC’s core competencies:
Striving for excellence: Focusing on reaching results while ensuring efficient processes.
Collaborating: Involving relevant parties and encouraging feedback.
Taking the lead: Taking ownership and initiative while aiming for innovation.
Communicating: Listening and speaking effectively and honestly.
Demonstrating integrity: Acting in line with DRC’s vision and values
More Information
- Job City Addis Ababa
