HR Assistant (temporary and fixed term positions) – ( 1904642 )
Grade : G5
Contractual Arrangement : Multiple contractual arrangements
Contract duration : Duration of contract will depend on the needs of the unit:
Job Posting : Oct 2, 2019, 8:02:02 AM
Closing Date : Oct 16, 2019, 6:59:00 PM
Primary Location : Egypt-Cairo
Organization : EM/DAF General Management
Schedule : Full-time
IMPORTANT NOTICE:
OBJECTIVES OF THE PROGRAMME
The objective of the Human Resources Services (HRS) is to uphold the WHO global mission by working in partnership with management and staff to fulfill the Organization’s evolving Human Resources needs, in support of efficient and effective program delivery.
DESCRIPTION OF DUTIES
Under the direct supervision of the Team Lead (Classification or Recruitment) and general guidance of the Head of Unit, the incumbent is responsible to carry out some or all of the duties outlined below:
Classification and position management activities:
- Ensure accuracy and completion of supporting documents for establishment and classification/ reclassification requests, confirm availability of funds and liaise with BUD and concerned units regarding creation and revision of positions in the GSM HR plan.
- Finalize and distribute post descriptions; provide guidance to concerned staff on initiating classification/reclassification actions in GSM.
Recruitment and selection activities (P, NPO and GS positions including assigned rosters):
- Receive recruitment requests. Maintain an appropriate follow up system to monitor all stages of recruitment, draft necessary correspondence and reply to queries, consult supervisor on actual/anticipated problems and recommend solutions.
- Draft and validate accuracy of vacancy notices; ensure appropriate posting on the Intra/Internet, via standard distribution or as appropriate. Confirm with position owner and Budget unit sustainable funding.
- Undertake preliminary screening of applicants on the basis of agreed criteria; generate matrices using the on-line recruitment system and make preliminary recommendations to facilitate review by supervisors and subsequent recruitment panels.-
- Arrange for interviewing and testing of short listed applicants by sending necessary correspondence, setting up interview appointments; administer written tests, etc. Prepare necessary background documents for selection committee submissions, initiate necessary correspondence, compile and distribute selection files to committee members.
- Finalize preliminary recruitment formalities, such as reference checks, sending standard feeler letter to selected candidate, create applicant record in GSM, validate personal documents/data, etc and provide guidance to concerned staff on required steps to initiate recruitment in GSM.
- Receive and review selection reports and supporting documents submitted by Country offices for selections of GS staff, verify shortlist, seek clarifications when needed, prepare advice for selection and obtain necessary approvals.
Other Duties:
- Regularly maintain and update Tracking sheet, Post Monitoring System and confidential files pertaining to recruitment and establishment of positions; preserve confidentiality of information.
- Prepare statistics as required by supervisor.
- Assist in establishing and maintaining an updated roster of pre-screened candidates.
REQUIRED QUALIFICATIONS
Education
Essential : Completion of secondary education supplemented by training in administration and/or HR management.
Desirable: University degree in business administration, social sciences or related field is an asset.
Experience
Essential : At least five years of experience in administrative work, part of which in HR management.
Desirable: Experience in the field of classification or recruitment is an asset.
Skills
- Good knowledge of WHO rules, procedures and office practices.
- Ability to draft in English neatly.
- Ability to work under pressure.
- Very good organizational skills.
- Ability to deal with people of diverse backgrounds.
WHO Competencies
WHO global Competencies model at
Teamwork
Respecting and promoting individual and cultural differences
Communication
Producing results
Moving forward in a changing environment
Use of Language Skills
Essential : Expert knowledge of English. Expert knowledge of Arabic.
Desirable: Intermediate knowledge of French.
REMUNERATION
WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at EGP 177,136 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.
ADDITIONAL INFORMATION
- This vacancy notice may be used to fill other similar positions at the same grade level
- For assessment of your application, please ensure that:
- Your profile is properly completed and updated;
- All required details regarding your qualifications, education and training are provided;
- Your experience records are entered with elaboration on tasks performed at the time. Kindly note that CVs/PHFs inserted via LinkedIn are not accessible.
- Only candidates under serious consideration will be contacted.
- A written test may be used as a form of screening.
- In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: . Some professional certificates may not appear in the WHED and will require individual review.
- Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
- Staff members in other duty stations are encouraged to apply.
- For information on WHO’s operations please visit:
- WHO is committed to workforce diversity.
- WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
- This post is subject to lo cal recruitment and will be filled by persons recruited in the local commuting area of the duty station.
More Information
- Job City Cairo, Egypt
