HR Officer at IntraHealth International 21 views0 applications

IntraHealth International is a non-profit organization based in Chapel Hill, North Carolina, U.S.A. dedicated to working with developing countries to improve their public health capabilities

SUMMARY OF ROLE

The HR Officer is responsible for providing human resource services to managers and employees within the organization.  S/he is also responsible for maintaining employee human resource systems and records and coordinating the HR administration function. The position holder reports to the Human Resources Manager

ESSENTIAL FUNCTIONS

• Assist in updating of HR policies and procedures in line with the local labor laws and HR best practices
• Carry out inductions for all new staff and exit interviews for staff leaving the organization ensuring all documents are filed properly for future reference
• Coordinate and organize all HR events in liaison with the HR Manager i.e. farewell parties, end of year parties, happy hour, team buildings etc
• Carry out HR administration duties which include monthly leave reports and timesheet analysis reports
• Support in the updating of the HR systems (Ultipro) on a monthly basis with any staff changes
• Ensure all human resource records and files are well maintained and updated as per the policies
• Ensure efficient administration of medical & pension schemes ensuring all staff claims and issues are dealt with promptly
• Support the implementation of organization security policy and OSH Act
• Ensure security of the office premises at all times in liaison with the security firms
• Ensure adequate supply and safe custody of all office equipment and stationery at all times
• Coordinate travel and accommodation needs for all staff and  visitors
• Coordinating the recruitment process; preparing interview files,  contacting candidates for interviews and guidance to hiring managers
• Coordinate the performance management system within the organization ensuring all employees are appraised within the set timelines

Education & Experience

• Bachelors degree in Human Resource Management, Business Management or equivalent relevant field
• At least 3 years working experience in managing a busy HR department with a thorough understanding of HR function process
• A registered member of Institute of Human Resource Management
• Good understanding and knowledge of the Kenya Labour Laws
• Able to exhibit a high level of confidentiality
• Proficiency in Microsoft office (Outlook, Word, Excel, and Power point)
• Ability to handle multiple tasks simultaneously with prioritization
• Self motivated and able to adapt to change quickly