HR Officer, Staff Appointments 507 views15 applications


The Economic Community of West African States (ECOWAS) is a regional group of fifteen West African countries. Founded on 28 May 1975, with the signing of the Treaty of Lagos, its mission is to promote economic integration across the region

HR Officer, Staff Appointments

Ref. No: ECW/HR/22031905
Location: Abuja
Grade: P2/P3
Institution: ECOWAS Commission
Status: Permantent
Department: Human Resources
Division: Staff Welfare and Employee Services
Line Supervisor: Principal Officer Staff Welfare & Employee Services
Supervising: HR Assistants Compensation & Benefits

Role Overview

  • Under the supervision of the Staff Welfare & Employee Services, this position administers the arrangements for all staff appointments, including compiling appointment packs, drafting appointment/Renewal/Extension/Termination letters ensuring adherence to Recruitment guidelines, and issuing letters of appointment timely.

Role and Responsibilities

  • Maintain  database of the appointment letters and ensure accuracy of staff details are correctly captured and  updated at all times;
  • In conjunction with the Director Human Resources, prepare all employees offers contracts, permanent, temporary staff salaries in compliance with the contract agreement,
  • Dispatch offers and collect assumption of duty documentation timely
  • Facilitate the issue of appointment letters to all staff and ensure that records are kept up to date
  • Support that payroll records are up to date and accurate  with new staff whose appointments are confirmed and the letters are ready
  • Plan staff on boarding/Exit and communicate timely information to Employee Relations Officer
  • Ensure proactive and timely processing of staff exit
  • Advise line managers and other employees on employment regulations and the employer’s own employment policies and procedures;
  • Safeguard staff members  right to work at the organization,
  • Provide accurate management information as and when required ;
  • Perform any other tasks that may be assigned by the Director Human Resources

Academic Qualifications and Experience

  • Bachelor degree in Law or Human Resource Management is required;
  • technical knowledge of human resources management in a private/ public sector or international organization; in one or more of the following sub-functions: training, recruitment, performance management, manpower planning, salary policy, pension administration and/or the administration of employee terms and conditions of employment;
  • knowledge of Staff Regulations, directives and policies of relevance to the execution of duties associated with the position.
  • 3 Years’ experience in Legal or Human Resources Management;
  • In-depth knowledge of Labor Law enforcement;
  • In-depth knowledge of HR Management best practices;
  • Practical use of Microsoft Office;
  • Practical Knowledge of ERPs is an advantage

Ecowas Key Competencies:

  • Ability to  execute tasks, contact colleagues and contribute as needed towards  decision making to ensure tasks are completed in a timely manner;
  • Ability to respect chain of command in an appropriate manner;
  • Ability to model and advocate for compliance, good work ethics, flexibility and persistence to get job done coupled with an ability to influence positive teamwork and cooperation;
  • Ability to work in teams to carry out semi-routine work including assigning work, training and checking work.
  • Excellent interpersonal skills to engage with clients in positive exchanges that establishes mutual expectations, understanding and reduces uncertainties and conflicts;
  • Ability to keep  clients informed on matters of relevance to expectations, establishing “bring forward” systems and introducing other procedures/techniques to ensure that service standards are maintained;
  • Ability to make decisions based on guidelines, procedures and precedents and maintain confidentiality and discretion with clients;
  • Well-developed problem-solving, critical thinking and conflict resolution skills.
  • Ability to perceive the moods and feelings of others, and to understand the attitude, interests, needs, and perspectives of others;
  • Well-developed ability to relate well with people from varied backgrounds, open to understanding diverse cultural differences especially within West Africa;
  • Ability to listen attentively to people’s ideas, requests and concerns and to explain to others the need for diversity management in every day workplace practices;
  • Basic understanding of the ECOWAS organization mandate and its functions;
  • Ability to explain the functional area assigned to and the contributions it makes to the organization and its mandate;
  • Knowledge of ECOWAS semi-routine procedures, processes and practices as it relates to assigned responsibilities and information systems;
  • Ability to apply ECOWAS standards in emailing, reporting, correspondences, etc. and to contribute to implementing associated changes as directed.
  • Ability to carefully review and check the accuracy of information in work reports provided by management, management information systems or other individuals;
  • Good knowledge of office monitoring indicators of relevance to own work and ability to provide brief reports or updates;
  • Ability to edit, check, track and review documents prepared by others and reorganize data or information according to instructions using latest technology;
  • Efficiently retrieves, inputs, edits, formats, transmits and links electronic file data used for analysis and understands  data management operations;
  • Demonstrated computer skills to communicate using tools, to write and format documents appropriately for presentation, the web, proposals, reports and other documents;
  • Ability to proofread, edit and revise documents to ensure they follow standard conventions for punctuation and mechanics and formatted in accordance to ECOWAS communication standards;
  • Ability to relay/redirect complete and accurate messages to appropriate persons/departments;
  • Proficiency in  information communication technologies(ICT);
  • Fluency in oral and written expressions in one of the ECOWAS official languages of the Community (English, French & Portuguese). Knowledge of an additional one will be an added advantage.
  • Ability to organize information and materials for others, solving minor problems and checking for completeness and compliance to standards and instructions;
  • Knowledge of techniques to prioritize tasks in fast paced workplace with frequent interruptions and moving deadlines and adaptability/ flexibility to meet work expectations;
  • Understanding and adherence to the policies, procedures and guidelines required to support the ECOWAS planning cycle at the individual and organizational level;
  • Good initiative with an ability to identify what needs to be done and take action in a proactive manner.

Remuneration
Annual Salary (UA 42,916.53/USD 67,713.70) / (UA 49,106.81/USD 77,480.72

Method of Application

More Information

  • Job City Abuja
  • This job has expired!
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Before the creation of ECOWAS, the collective territory known as West Africa, from a regional point of view, was made up of an aggregation of states that had emerged from different colonial experiences and administrations which largely defined the boundaries of the 15 states domiciled in the area.

 Even though member states of the community, today make use of three different imported official languages (English, French and Portuguese), there are well over a thousand existing local languages including cross-border native tongues such as Ewe, Fulfulde, Hausa, Mandingo, Wolof, Yoruba, Ibo, Ga, etc. that constitute its over 300 million people tucked in a vast land of about 5.1 million square kilometres.

 Prior to colonialism, the area played host to many proud empires and kingdoms that spanned centuries some of which included Ghana, Mali Songhai, Wolof, Oyo, Benin and Kanem Bornu.

 The region’s cultural, linguistic and ecological diversity presents both opportunities and challenges for the integration process. The longing to combine forces politically and economically has always been recognised as a step forward in the desire to engender co-prosperity in the area.

 In this regard, the first effort at integration dates back to 1945 with the creation of CFA franc that brought the francophone countries of the region into a single currency union. Then in 1964, Liberian president William Tubman proposed an economic union for West Africa leading to an agreement which was signed in 1965 by the four states of Cote d’Ivore, Guinea, Liberia and Sierra Leone.

 However, nothing concrete emanated from these until 1972 when Nigerian head of state Gen Yakubu Gowon and his Togolese counterpart Gnassingbe Eyadema toured the region in support of the integration Idea. Thanks to the drafts that emanated from their efforts as they formed the basis for the emergence of the treaty of Lagos in 1975 which birthed ECOWAS. The treaty of Lagos was initially limited to economic policies but emerging political events led to its revision and therewith the expansion of scope and powers in 1993.

 ECOWAS is meant to foster interstate economic and political cooperation. History is on its side in this regard. Dating back to pre-colonial times, West Africans have been among the world’s most mobile populations although much of the migration had been intra-regional. About 7.5 million West African migrants (3 percent of the regional population) are living in ECOWAS countries other than their own. The 1.2 million other migrants are dispersed mainly in North America and Europe. Estimated at about 149 million in 2013, women constitute over 50 percent of the region’s population. The cross-border migration of women as traders and business persons places them as potential champions for promoting integration, even though this is a reality that is yet to be fully exploited.

 Over the last few years, West Africa’s population witnessed strong growth, increasing from 70 million to nearly 300 million inhabitants between 1950 and 2010. By the end of 2014, it represents nearly 40% of the population of sub-Saharan Africa. According to the projections of the United Nations, the population of West Africa should reach between 550 and 600 million by 2050. It is the youngest region of the world. Also, with about 5 percent of the world’s population, with an area covering over 40 percent of sub-Saharan Africa, West Africa is the most densely populated on the continent.

 The diverse socio-cultural dimension of development should be a necessary building block for establishing peace and security in the region. Drawing strength from its past, leaders of the community have been making sacrifices to keep the shape of the political structure of the region. In 1976, Cape Verde, one of the two Lusophone countries in the region joined ECOWAS, and in December 2000 Mauritania withdrew its membership, having a

At all times, ECOWAS chief executive officers presiding either as Executive Secretaries or Presidents, deferred to the supreme organ of the community-the Authority of the Heads of State of Government for guidance. This body is usually headed by a Chairman. There have been 28 such Chairmen between 1978 to 2015.

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0 USD Abuja CF 3201 Abc road Contract , 40 hours per week Economic Community of West African States (ECOWAS)

The Economic Community of West African States (ECOWAS) is a regional group of fifteen West African countries. Founded on 28 May 1975, with the signing of the Treaty of Lagos, its mission is to promote economic integration across the region

HR Officer, Staff Appointments

Ref. No: ECW/HR/22031905 Location: Abuja Grade: P2/P3 Institution: ECOWAS Commission Status: Permantent Department: Human Resources Division: Staff Welfare and Employee Services Line Supervisor: Principal Officer Staff Welfare & Employee Services Supervising: HR Assistants Compensation & BenefitsRole Overview

  • Under the supervision of the Staff Welfare & Employee Services, this position administers the arrangements for all staff appointments, including compiling appointment packs, drafting appointment/Renewal/Extension/Termination letters ensuring adherence to Recruitment guidelines, and issuing letters of appointment timely.

Role and Responsibilities

  • Maintain  database of the appointment letters and ensure accuracy of staff details are correctly captured and  updated at all times;
  • In conjunction with the Director Human Resources, prepare all employees offers contracts, permanent, temporary staff salaries in compliance with the contract agreement,
  • Dispatch offers and collect assumption of duty documentation timely
  • Facilitate the issue of appointment letters to all staff and ensure that records are kept up to date
  • Support that payroll records are up to date and accurate  with new staff whose appointments are confirmed and the letters are ready
  • Plan staff on boarding/Exit and communicate timely information to Employee Relations Officer
  • Ensure proactive and timely processing of staff exit
  • Advise line managers and other employees on employment regulations and the employer's own employment policies and procedures;
  • Safeguard staff members  right to work at the organization,
  • Provide accurate management information as and when required ;
  • Perform any other tasks that may be assigned by the Director Human Resources

Academic Qualifications and Experience

  • Bachelor degree in Law or Human Resource Management is required;
  • technical knowledge of human resources management in a private/ public sector or international organization; in one or more of the following sub-functions: training, recruitment, performance management, manpower planning, salary policy, pension administration and/or the administration of employee terms and conditions of employment;
  • knowledge of Staff Regulations, directives and policies of relevance to the execution of duties associated with the position.
  • 3 Years’ experience in Legal or Human Resources Management;
  • In-depth knowledge of Labor Law enforcement;
  • In-depth knowledge of HR Management best practices;
  • Practical use of Microsoft Office;
  • Practical Knowledge of ERPs is an advantage

Ecowas Key Competencies:

  • Ability to  execute tasks, contact colleagues and contribute as needed towards  decision making to ensure tasks are completed in a timely manner;
  • Ability to respect chain of command in an appropriate manner;
  • Ability to model and advocate for compliance, good work ethics, flexibility and persistence to get job done coupled with an ability to influence positive teamwork and cooperation;
  • Ability to work in teams to carry out semi-routine work including assigning work, training and checking work.
  • Excellent interpersonal skills to engage with clients in positive exchanges that establishes mutual expectations, understanding and reduces uncertainties and conflicts;
  • Ability to keep  clients informed on matters of relevance to expectations, establishing “bring forward” systems and introducing other procedures/techniques to ensure that service standards are maintained;
  • Ability to make decisions based on guidelines, procedures and precedents and maintain confidentiality and discretion with clients;
  • Well-developed problem-solving, critical thinking and conflict resolution skills.
  • Ability to perceive the moods and feelings of others, and to understand the attitude, interests, needs, and perspectives of others;
  • Well-developed ability to relate well with people from varied backgrounds, open to understanding diverse cultural differences especially within West Africa;
  • Ability to listen attentively to people’s ideas, requests and concerns and to explain to others the need for diversity management in every day workplace practices;
  • Basic understanding of the ECOWAS organization mandate and its functions;
  • Ability to explain the functional area assigned to and the contributions it makes to the organization and its mandate;
  • Knowledge of ECOWAS semi-routine procedures, processes and practices as it relates to assigned responsibilities and information systems;
  • Ability to apply ECOWAS standards in emailing, reporting, correspondences, etc. and to contribute to implementing associated changes as directed.
  • Ability to carefully review and check the accuracy of information in work reports provided by management, management information systems or other individuals;
  • Good knowledge of office monitoring indicators of relevance to own work and ability to provide brief reports or updates;
  • Ability to edit, check, track and review documents prepared by others and reorganize data or information according to instructions using latest technology;
  • Efficiently retrieves, inputs, edits, formats, transmits and links electronic file data used for analysis and understands  data management operations;
  • Demonstrated computer skills to communicate using tools, to write and format documents appropriately for presentation, the web, proposals, reports and other documents;
  • Ability to proofread, edit and revise documents to ensure they follow standard conventions for punctuation and mechanics and formatted in accordance to ECOWAS communication standards;
  • Ability to relay/redirect complete and accurate messages to appropriate persons/departments;
  • Proficiency in  information communication technologies(ICT);
  • Fluency in oral and written expressions in one of the ECOWAS official languages of the Community (English, French & Portuguese). Knowledge of an additional one will be an added advantage.
  • Ability to organize information and materials for others, solving minor problems and checking for completeness and compliance to standards and instructions;
  • Knowledge of techniques to prioritize tasks in fast paced workplace with frequent interruptions and moving deadlines and adaptability/ flexibility to meet work expectations;
  • Understanding and adherence to the policies, procedures and guidelines required to support the ECOWAS planning cycle at the individual and organizational level;
  • Good initiative with an ability to identify what needs to be done and take action in a proactive manner.

Remuneration Annual Salary (UA 42,916.53/USD 67,713.70) / (UA 49,106.81/USD 77,480.72

Method of Application

2019-05-26

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