HR Senior Assistant 159 views0 applications


Functional Responsibilities

Under the direct supervision of HR Officer and the overall direction of the Head of Support Services, the HR Senior Assistant is responsible for providing technical and administrative support to the timely processing, recording, completion, monitoring, and maintaining of transactions and processes covering the array of Human Resources Management service lines in accordance with UNOPS’ HR rules, regulations and policies for optimal employee and talent management. S/he may serve as the first contact for internal and external clients in resolving questions on routine and standard processes and procedures and provision of guidance and information related to HR initiatives and services to a wide range of UNOPS clients.
**

  1. Support to policy development and implementation**
  2. Contribute to HR policy development and corporate HR initiatives by assisting to collect data on trends, risks and opportunities and sharing local HR best practices.
  3. Assist with projects in support of HR initiatives for attainment of business objectives in line with the corporate HR strategy. 2. Advisory Services
  4. Provide advice and guidance to personnel on administrative procedures, processes and practices for delivery of HR services.
  5. Act as liaison between unit and internal and external clients and provides proactive customer service to expedite completion of projects, and provide information.
  6. As an interlocutor of HR, ensure that new hires first impressions are positive and that they have all in-processing information completed.
  7. Advise hiring management and guide personnel on routine elements of UNOPS recruitment and performance management processes, and learning and development initiatives, resources, and plans.
    3. Talent Acquisition and Administration
  8. Support the completion of recruitment processes including offers and rejections, and updating recruitment on-line information system in line with UNOPS policy.
  9. Undertakes reference checking, elements of longlisting, and organization of testing and interviews; fee calculation, minutes of general-service recruitments,
  10. Finalizes selection and other process approvals.
  11. Inform and advise UNOPS personnel, consultants, partners and project personnel on routine aspects and elements of their conditions of service and entitlements according to their contract modality, expediting actions to facilitate their efficient, timely, and client-focused onboarding.
  12. Research precedents and present recommendations to supervisor, taking into account institutionalized exceptions. Undertake research on a range of HR related issues and assist in the preparation of notes/reports.
  13. Maintain monitoring systems, advising the supervisor on the status of pending requests and approaching deadlines.
  14. Answer questions and follow-up with personnel and management to ensure completion of absences requests, performance management cycle, and other HR processes etc. in electronic information systems.
  15. Liaise with relevant HQ and UN system units to exchange information and follow up on pending issues.
  16. Set up and maintain reference files/records.
  17. Follow up or process payroll verification.
  18. Monitor status of HR actions to facilitate timely action by supervisor and line management, including on transactions initiated, expiring appointments/contracts, and pending separation actions.
  19. Manage record maintenance; including personnel file systems as well as provision of related statistical summaries and tracking movements of UNOPS personnel within the relevant business unit/s.
  20. Act as the focal point for leave management and advise colleagues with queries on leave management. (R&R, annual leaves, sick leaves, hardship leaves etc.)
  21. Any other task assigned by the HR Officer
    4. Knowledge building and knowledge sharing
  22. Provide support to the organization, facilitation and/or delivery of training and learning initiatives for personnel on HR-related topics.
  23. Provides sound contributions to knowledge networks and communities of practice by synthesizing of lessons learnt and dissemination of best practices in human resources.
  24. Collect feedback, ideas, and internal knowledge about processes and best practices and utilize productively.

FEMALE CANDIDATES ARE ENCOURAGED TO APPLY

Education/Experience/Language Requirements

a. Education:

  • First Level University Degree (Bachelor’s Degree or equivalent) with minimum 1 year of relevant experience is required; OR
  • Completion of Secondary School/High School with minimum of 5 years of relevant experience is required

b. Work Experience:

  • Relevant experience is defined as experience in an international and/or national organization in providing HR advisory, recruitment, and/or HR-generalist services.
  • Proficiency in computers and office software packages (MS Office) and experience in handling of web-based management systems is required.

c. Language

  • Fluent in English (read, write and speak) is required

More Information

  • Job City Bamako
  • This job has expired!
Share this job


UNOPS is the operational arm of the United Nations. We are helping build a better future by expanding the ability of our partners to manage projects, infrastructure and procurement in a sustainable and efficient manner.

With over 1000 projects every year, our talented people do a variety of work that ranges from construction and human resources to legal services and procurement.

We are dedicated to helping people in need around the world! From building roads in Afghanistan and support elections in Iraq to dynamic business development in New York, working at UNOPS is rewarding and challenging.

Our Purpose

We help people build better lives and countries achieve sustainable development.

We bring to this task the values and principles of the United Nations and the innovation, boldness, speed and efficiency of a self-financed institution.

We bring the highest international standards to what we do, while respecting local contexts. We do this as our contribution to tackling the huge challenges of the 21st Century.

We provide practical solutions to assist our partners to save lives, protect people and their rights, and to build a better world.

We aspire to be a leader in the efforts to channel private-sector investments for social and environmental impact while addressing the immense needs for sustainable development.

What drives us is a passion to fight inequalities and to provide opportunities to those most vulnerable. This means we often work in the most challenging environments, building foundations for communities to function and people to live with dignity and respect.

We are passionate about quality: in our people and in what we do.

We earn the trust of those we work with by caring about what they value, and by delivering on our promise to always act in the service of people in need.

Our vision is a world where people can live full lives supported by appropriate, sustainable and resilient infrastructure and by the efficient, transparent use of public resources in procurement and project management.

Our mission is to help people build better lives and countries achieve sustainable development.

0 USD Bamako CF 3201 Abc road Fixed Term , 40 hours per week UNOPS

Functional Responsibilities

Under the direct supervision of HR Officer and the overall direction of the Head of Support Services, the HR Senior Assistant is responsible for providing technical and administrative support to the timely processing, recording, completion, monitoring, and maintaining of transactions and processes covering the array of Human Resources Management service lines in accordance with UNOPS’ HR rules, regulations and policies for optimal employee and talent management. S/he may serve as the first contact for internal and external clients in resolving questions on routine and standard processes and procedures and provision of guidance and information related to HR initiatives and services to a wide range of UNOPS clients. **

  1. Support to policy development and implementation**
  2. Contribute to HR policy development and corporate HR initiatives by assisting to collect data on trends, risks and opportunities and sharing local HR best practices.
  3. Assist with projects in support of HR initiatives for attainment of business objectives in line with the corporate HR strategy. 2. Advisory Services
  4. Provide advice and guidance to personnel on administrative procedures, processes and practices for delivery of HR services.
  5. Act as liaison between unit and internal and external clients and provides proactive customer service to expedite completion of projects, and provide information.
  6. As an interlocutor of HR, ensure that new hires first impressions are positive and that they have all in-processing information completed.
  7. Advise hiring management and guide personnel on routine elements of UNOPS recruitment and performance management processes, and learning and development initiatives, resources, and plans. 3. Talent Acquisition and Administration
  8. Support the completion of recruitment processes including offers and rejections, and updating recruitment on-line information system in line with UNOPS policy.
  9. Undertakes reference checking, elements of longlisting, and organization of testing and interviews; fee calculation, minutes of general-service recruitments,
  10. Finalizes selection and other process approvals.
  11. Inform and advise UNOPS personnel, consultants, partners and project personnel on routine aspects and elements of their conditions of service and entitlements according to their contract modality, expediting actions to facilitate their efficient, timely, and client-focused onboarding.
  12. Research precedents and present recommendations to supervisor, taking into account institutionalized exceptions. Undertake research on a range of HR related issues and assist in the preparation of notes/reports.
  13. Maintain monitoring systems, advising the supervisor on the status of pending requests and approaching deadlines.
  14. Answer questions and follow-up with personnel and management to ensure completion of absences requests, performance management cycle, and other HR processes etc. in electronic information systems.
  15. Liaise with relevant HQ and UN system units to exchange information and follow up on pending issues.
  16. Set up and maintain reference files/records.
  17. Follow up or process payroll verification.
  18. Monitor status of HR actions to facilitate timely action by supervisor and line management, including on transactions initiated, expiring appointments/contracts, and pending separation actions.
  19. Manage record maintenance; including personnel file systems as well as provision of related statistical summaries and tracking movements of UNOPS personnel within the relevant business unit/s.
  20. Act as the focal point for leave management and advise colleagues with queries on leave management. (R&R, annual leaves, sick leaves, hardship leaves etc.)
  21. Any other task assigned by the HR Officer 4. Knowledge building and knowledge sharing
  22. Provide support to the organization, facilitation and/or delivery of training and learning initiatives for personnel on HR-related topics.
  23. Provides sound contributions to knowledge networks and communities of practice by synthesizing of lessons learnt and dissemination of best practices in human resources.
  24. Collect feedback, ideas, and internal knowledge about processes and best practices and utilize productively.

FEMALE CANDIDATES ARE ENCOURAGED TO APPLY

Education/Experience/Language Requirements

a. Education:

  • First Level University Degree (Bachelor’s Degree or equivalent) with minimum 1 year of relevant experience is required; OR
  • Completion of Secondary School/High School with minimum of 5 years of relevant experience is required

b. Work Experience:

  • Relevant experience is defined as experience in an international and/or national organization in providing HR advisory, recruitment, and/or HR-generalist services.
  • Proficiency in computers and office software packages (MS Office) and experience in handling of web-based management systems is required.

c. Language

  • Fluent in English (read, write and speak) is required
2022-02-01

NGO Jobs in Africa | NGO Jobs

Ngojobsinafrica.com is Africa’s largest Job site that focuses only on Non-Government Organization job Opportunities across Africa. We publish latest jobs and career information for Africans who intends to build a career in the NGO Sector. We ensure that we provide you with all Non-governmental Jobs in Africa on a consistent basis. We aggregate all NGO Jobs in Africa and ensure authenticity of all jobs available on our site. We are your one stop site for all NGO Jobs in Africa. Stay with us for authenticity & consistency.

Stay up to date

Subscribe for email updates

March 2024
MTWTFSS
« Jan  
 123
45678910
11121314151617
18192021222324
25262728293031
RSS Feed by country: