ROLE PURPOSE
Plan International is an independent child rights and humanitarian organisation committed to children living a life free of poverty, violence and injustice.
We actively unite children, communities and other people who share our mission to make positive lasting changes in children’s and young people’s lives. We support children to gain the skills, knowledge and confidence they need to claim their rights to a fulfilling life, today and in the future. We place a specific focus on girls and women, who are most often left behind.
We have been building powerful partnerships for children for more than 80 years, and are now active in more than 70 countries.
In the past three years Plan International Kenya has grown its portfolio. Operating in more than twelve counties and with a robust Nairobi urban programme, there is a growing diversity of contracts and grants as well as projects funded by the child sponsorship programme. Increasingly Plan International Kenya is changing its modality to work with and through local civil society partners as well as with government and in public-private partnerships.
With a global strategy in place, Plan International Kenya’s projects need to reflect this new ambition of supporting the rights of girls and equality for children to ensure that they lead, learn, decide and thrive. Our thematic area of focus will be on child protection, girls’ empowerment, child and maternal health, education, youth employment and economic opportunities as well as disaster risk management.
This is 4 Months Maternity Cover (Starting 1st March 2020 – 30th June 2020)
ACCOUNTABILITIES
| 1 | | 30% | - Updating staff records in the HRIS including incoming staff, movement and terminating.
- Updating all staff leave records in the HRIS.
- Filing employee documents for ease of retrieval
|
| 2 | | 25% | - Ensure HR staff are well equipped with necessary resources for day to day running of the office
- Organizing and coordinating all HR related meetings and taking minutes.
- Facilitating processing staff identification cards for new staff
- Managing all incoming and outgoing HR mails as required.
- Facilitating staff clearance process
|
| 3 | | 40% | - Follow up on contract renewals from Line Manager
- Receive request to recruit forms for Temporary Staff and ensuring they are fully authorized.
- Assist in sending approved vacancy announcements to Daily Newspapers, upload vacancies to websites and share them widely.
- Supervise written tests in consultation with the HR Coordinator Recruitment.
- Compile documents in respect of the selected candidates from the panelist and ensure complete acknowledgement (appended signatures) of interview notes. Support the HR Coordinator, Recruitment in preparing Recruitment packs
- Support the HR Coordinator, Recruitment to conduct reference requests and background checks of successful candidates.
- Support the HR Coordinator, Recruitment to conduct send out employee information pack to successful candidates.
- Send out the Pre- employment checklist to successful candidates ensuring they provide relevant documentation prior to reporting date
|
| 4 | | 5% | - Other duties as assigned from time to time.
|
QUALIFICATIONS AND EXPERIENCE
- Professional qualification in Human Resource Management (degree or post-graduate Human Resource Management).
- Minimum of 1 year experience in a busy office preferably in from INGO.
- Demonstrated experience in HRIS.
- Demonstrated attention to detail, ability to follow procedures and meet deadlines
- Demonstrated ability to effectively work in teams in different locations in a high pressure environment.
- Good communication skills (Verbal and Written)
- Proficiency in Microsoft Office packages
- Willingness to comply with the requirements of Plan International Safeguarding Policy and other Global Policies.
- Commitment to Plan International values
0 USD Nairobi CF 3201 Abc road Fixed Term ,
40 hours per week Plan InternationalROLE PURPOSE
Plan International is an independent child rights and humanitarian organisation committed to children living a life free of poverty, violence and injustice.
We actively unite children, communities and other people who share our mission to make positive lasting changes in children’s and young people’s lives. We support children to gain the skills, knowledge and confidence they need to claim their rights to a fulfilling life, today and in the future. We place a specific focus on girls and women, who are most often left behind.
We have been building powerful partnerships for children for more than 80 years, and are now active in more than 70 countries.
In the past three years Plan International Kenya has grown its portfolio. Operating in more than twelve counties and with a robust Nairobi urban programme, there is a growing diversity of contracts and grants as well as projects funded by the child sponsorship programme. Increasingly Plan International Kenya is changing its modality to work with and through local civil society partners as well as with government and in public-private partnerships.
With a global strategy in place, Plan International Kenya’s projects need to reflect this new ambition of supporting the rights of girls and equality for children to ensure that they lead, learn, decide and thrive. Our thematic area of focus will be on child protection, girls’ empowerment, child and maternal health, education, youth employment and economic opportunities as well as disaster risk management.
This is 4 Months Maternity Cover (Starting 1st March 2020 – 30th June 2020)
ACCOUNTABILITIES
| 1 | | 30% | - Updating staff records in the HRIS including incoming staff, movement and terminating.
- Updating all staff leave records in the HRIS.
- Filing employee documents for ease of retrieval
|
| 2 | | 25% | - Ensure HR staff are well equipped with necessary resources for day to day running of the office
- Organizing and coordinating all HR related meetings and taking minutes.
- Facilitating processing staff identification cards for new staff
- Managing all incoming and outgoing HR mails as required.
- Facilitating staff clearance process
|
| 3 | | 40% | - Follow up on contract renewals from Line Manager
- Receive request to recruit forms for Temporary Staff and ensuring they are fully authorized.
- Assist in sending approved vacancy announcements to Daily Newspapers, upload vacancies to websites and share them widely.
- Supervise written tests in consultation with the HR Coordinator Recruitment.
- Compile documents in respect of the selected candidates from the panelist and ensure complete acknowledgement (appended signatures) of interview notes. Support the HR Coordinator, Recruitment in preparing Recruitment packs
- Support the HR Coordinator, Recruitment to conduct reference requests and background checks of successful candidates.
- Support the HR Coordinator, Recruitment to conduct send out employee information pack to successful candidates.
- Send out the Pre- employment checklist to successful candidates ensuring they provide relevant documentation prior to reporting date
|
| 4 | | 5% | - Other duties as assigned from time to time.
|
QUALIFICATIONS AND EXPERIENCE
- Professional qualification in Human Resource Management (degree or post-graduate Human Resource Management).
- Minimum of 1 year experience in a busy office preferably in from INGO.
- Demonstrated experience in HRIS.
- Demonstrated attention to detail, ability to follow procedures and meet deadlines
- Demonstrated ability to effectively work in teams in different locations in a high pressure environment.
- Good communication skills (Verbal and Written)
- Proficiency in Microsoft Office packages
- Willingness to comply with the requirements of Plan International Safeguarding Policy and other Global Policies.
- Commitment to Plan International values
2020-02-29 
