Human Resource Assistant – Mogadishu, Somalia 63 views0 applications

Position Title**: Human Resources Assistant**

Vacancy Number**: SVN/IOMSO/017/2018**

Duty Station: Mogadishu, Somalia

Classification: General Service, Grade G5

Direct Supervision: Project Officer (LHD)

Overall Supervision: Head, Labour Mobility and Human Development (LHD)

Type of Appointment: Short term, six (6) months with possibility of extension

Estimated Start Date**: As soon as possible**

Closing Date: 26 April 2018

Context:

Since 2006, IOM has been implementing a range of humanitarian and development projects in all regions of Somalia.

The Labour Mobility and Human Development (LHD) unit in Somalia focuses its interventions on youth empowerment, increased regulation of recruitment, enhancement of institutional capacities, and adoption of measures to maximize migration outcomes and diaspora engagement and investment.

Its largest programme, Migration for Development in Africa (MIDA) is a capacity- building programme, which transfers skills from African diaspora experts back to Africa. MIDA programmes in Somalia aim to build the capacity of Somali institutions through Somali diaspora skills transfer. To date, the programme has placed more than 480 Somali experts throughout the three regions at various ministries and institutions including sectors such Justice, Public Financial Management, Health and Education.

The area of Youth Empowerment initiatives aims at building the capacity of the youth to access diversified livelihood and employment opportunities through the facilitation of strategic skills development schemes as well as employment and business opportunities. Another area that LHD is looking to implement activities in are Remittances and Entrepreneurship: maximizing the economic gains of remittances for small and medium enterprises and strengthening the Government’s capacity to implement new policies, collect data on remittances; inform the diaspora on remittance investment opportunities; and improve financial literacy among local communities establishing associations to match migrants’ remittances with international funds to develop small-scale businesses. The LHD Division also coordinates Migration Governance activities within the IOM Somalia mission and provides support to the Government to develop and operationalize a migration policy framework. This includes technical support in the establishment and capacity-building of the government-led Taskforces on Migration Management.

*Core Functions and Responsibilities:*

1. Support recruitment of diaspora experts: Receive and review of TORs, posting job vacancies, conducting long/short-listing, arranging interviews, taking care of the contractual process in cooperation with other relevant parties;
2. In close coordination with the LHD team members, draft contracts, advise on salary scale adherence and coordinate the collection of respective signatures by involved parties;
3. Collect all documentation required for PO creation for newly appointments/extensions and regularly update MIDA participants on status of recruitment process;
4. Orientate MIDA participants on payments process, insurance policy and other entitlements (R&R, Annual Leave etc.) upon appointment;
5. Maintain and update the expert database and share statistics on the assignments with the team regularly;
6. Monitor participants contract status frequently and initiate the process of contract extensions or termination well in advance;
7. Coordinate with field team in Mogadishu, Federal Member States and Somaliland as necessary to ensure collection of original contracts to be systematically filed
8. In close coordination with the LHD team members, support as necessary in preparation of monthly payments for the MIDA participants by advising on compliance on the deliverables and other entitlements (i.e. R&R, AL etc.);
9. Maintain and regularly share with all LHD team electronic updated list of MIDA participants on duty;
10. Participate in MIDA monthly meetings in Mogadishu, and on quarterly basis or based on need in Somaliland and in Federal Member States;
11. Post all MIDA diaspora experts call for CV’s on the MIDA website and other channels
12. Support the LHD team in recruitment of staff for the division (TORs, requirements, etc.) and closely liaise with IOM Somalia HR division to ensure finalization as advised by the Head of Division
13. Perform any other duties as may be assigned from time to time.

Required Qualifications and Experience

Education

1. University Degree in Human Resources, Social Science or Business Administration or International Relations.

Experience

1. At least 3 years of professional experience in human resources and administrative support for a public or private institution;
2. Professional experience in human resources and financial administration
3. Experience working with international organizations in particular IOM is an advantage.
4. Excellent operational, organizational and communication skills and the ability to work harmoniously with other colleagues from diverse backgrounds;
5. Strong computer skills, specifically hands-on experience in usage of MS Office.

Languages

Fluency in English and Somali

Required Competencies

Behavioural

• Accountability – takes responsibility for action and manages constructive criticisms
• Client Orientation – works effectively well with client and stakeholders
• Continuous Learning – promotes continuous learning for self and others
• Communication – listens and communicates clearly, adapting delivery to the audience
• Creativity and Initiative – actively seeks new ways of improving programmes or services
• Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;
• Performance Management – identify ways and implement actions to improve performance of self and others.
• Planning and Organizing – plans work, anticipates risks, and sets goals within area of responsibility;
• Professionalism – displays mastery of subject matter
• Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation.
• Technological Awareness – displays awareness of relevant technological solutions;
• Resource Mobilization – works with internal and external stakeholders to meet resource needs of IOM.

How to apply:

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation. Appointment will be subject to certification that the candidate is medically fit for appointment and residing in Somalia as a Somali National will be considered.

How to apply:

Interested candidates should submit CV and a cover letter indicating the Vacancy Notice Number (SVN No) on the subject line with three professional referees and their contacts (both email and telephone) to: [email protected]

Closing Date: 26 April 2018, only shortlisted candidates will be contacted.

Posting period: 13.04.2018 – 26.04.2018.**