The Organisation
Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.
We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.
Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.
We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.
We have been building powerful partnerships for children for over 80 years, and are now active in more than 70 countries.
HUMAN RESOURCE AND ORGANISATIONAL DEVELOPMENT COORDINATOR (X1)
Position Description
The Human Resource and Organisational Development Coordinator will report to the Country Human Resource and Organizstional Development Manager (CHRODM). The position will provide human resources (HR) support to Plan office for effective delivery of HR services and functions. This includes advising Line Managers and staff on all HR matters, recruitment, performance Management, HR administration and employee relations in accordance with HR Plan policies to ensure compliance and in line with Zambian Labour laws.
Responsibilities:
- Supports Country Human Resource and Organisational Development Manager in the implementation of HR policies to ensure compliance with organisational, statutory policies and laws on Human Resource and Labor legality matters.
- Prepare vacancy advertisements, short list, coordinate and participate in the interviews when required and prepare corresponding reports as needed.
- In coordination with (CHRODM) and line managers, identify training needs for various categories of staff, and participate in the design of in-house staff training programs.
- Ensure that all new staff are hired in the Human Resource Information system (HRIS), terminated staff are de-activated timely and run the necessary report from HRIS on a monthly basis. Facilitate the completion of all staff performance appraisals accurately and timely in HRIS and follow up on missing appraisals.
- Monitor in the system to ensure that time sheets for all staff are filled in on time and submitted. The right Work Breakdown Structure (WBS) is aligned in the system for the different projects that staff are spending time on and that all WBS for ended projects are removed from the system timely.
- Facilitate the annual appraisal process, monitoring compliance with the timetable and working with the Line Managers to ensure consistency of quality in appraisal documentation.
- Oversee and review the renewal of the medical scheme, provide day to day administration of staff benefits and answer queries from staff regarding benefits.
- Compile and coordinate implementation of annual leave plans and maintain an up-to-date leave register.
- Organise and coordinate an effective orientation and induction program for staff at Country Office and Program Area levels in line with the Plan Zambia Recruitment Policy.
- Act as a focal person between the HR department and other Plan Zambia offices in the Programme Units and proactively manage incoming/outgoing correspondences ensuring response deadlines are met.
Qualifications:
- A Bachelor’s Degree in Human Resource Management/Public Administration/Business or related field.
- Minimum 3 years’ experience in a similar role in an INGO environment.
- Fully paid up Member of the Zambia Institute of Human Resource Management (ZIHRM) with a valid practicing certificate.
- Proven skills in the full range of general HR functions.
Competencies:
- Skills in supporting strategic planning and human resourcing requirements.
- Analytical and good interpersonal skills.
- Proficient in computer skills and well versed in computerized Human Resource Information Systems (HRIS).
- Excellent communication and facilitation skills.
- Accountability and honesty.
- Problem solving skills.
- Ability to work in a multidisciplinary and multicultural environment.
- Team-playing skills.
Location: Country Office in Lusaka
Type of Role: Two (2) Years Fixed Term Contract
Reports to: Country Human Resource and Organisational Development Manager
Grade: C2
Closing Date: 31st October, 2021
Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.
We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.
Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.
We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.
Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.
A range of pre-employment checks will be undertaken in conformity with Plan International’s Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.
More Information
- Job City Lusaka
