ABOUT WFP
The World Food Programme (WFP) is United Nations frontline agency in the fight against hunger, WFP is continually responding to emergencies. We save lives by getting food to the hungry fast. But WFP also works to help prevent hunger in the future. We do this through programmes that use food as a means to build assets, spread knowledge and nurture stronger, more dynamic communities. This helps com- munities become more food secure. On average, WFP aims to bring food assistance to more than 80 million people in 80 countries.
WFP Ethiopia is working with the Government and humanitarian partners to strengthen the resilience of Ethiopia’s most vulnerable population and to chart a more prosperous and sustainable future for the next generation. The Country Office also supports programmes that use food assistance to empower women, transform areas affected by climate change and keep children in school. It aims to contribute to Ethiopia’s five-year development agenda, the Growth and Transformation Plan (GTP), through which the Government combats food insecurity.
ORGANIZATIONAL CONTEXT
The position is based in Addis Ababa; the incumbent will be responsible for the accountabilities outlined hereunder. S/he is expected to take responsibility for the completion of a full range of HR activities requiring some interpretation of standard guidelines and practices. S/he is able to recommend a course of action within their area of expertise and may provide guidance to other staff.
- HR Assistant (Entitlements & Servicing) – SC-5 – One position based in Addis Ababa; under the direct supervision of the HR Officer in charge of the section and the overall supervision of the Head of Human Resources.
JOB PURPOSE
To perform a range of HR tasks to support accurate implementation of WFP policies and procedures and facilitate the effective functioning of a client-focused and strategy-oriented HR services.
KEY ACCOUNTABILITIES (not all-inclusive)
- Provide assistance on general HR queries and follow up actions, to ensure consistent and high quality HR services are delivered to clients.
- Provide guidance and on-the-job training to other staff, to support their development and increased knowledge of HR systems and procedures required to perform their duties.
- Liaise with other internal units/offices on HR related matters, i.e. payroll, contracts, etc. and provide necessary information in order to enable timely HR services.
- Extract and compile HR data on staff recruitment and selection, contractual conditions, entitlements, performance and training requirements, to support analysis and reporting needs.
- Provide administrative support in various HR activities in the areas of work allocated by the professional officer including on boarding of new staff members in compliance with relevant processes and procedures.
- Maintain confidential personnel records, HR databases and archives, to ensure data and files are accurately stored and updated in compliance with the established standards.
- Draft various HR documentation required for the specific area of work (e.g. employment contracts, transfer letters, training – related documents, etc.) ensuring accuracy and meeting established deadlines.
- Use HR management systems for entering and updating a variety of HR data including assistance in monitoring various deadlines (e.g. contract expiration, PACE, etc.), ensuring compliance with the established deadlines and accuracy of HR data.
- Support staff deployment and related administrative actions including preparation of basic reports, to facilitate efficient HR service enabling WFP to respond quickly to a crisis.
- Perform other duties as required.
OTHER POST REQUIREMENTS:
- Responsible for national staff payroll management.
- Process contract extensions & entitlements taking actions both on contractual documentation & information systems.
- Provide advice to staff and managers on entitlements & benefits applicable to employees under different contractual status. Participate in the development and implementation of related information tools for staff.
- Proactive coordination responsibility in timely and accurate time management records, including guidance to timekeepers and advice on leave entitlements to employees.
DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE
- Has managed and implemented HR policy and procedures in line with WFPs operating standards
- Has conducted specific HR Services activities such as payroll administration, aspects of recruitment
- and interviews administration
- Has provided ad-hoc guidance to less experienced staff members
- Has provided briefing to new recruits as part of the onboarding process
- Has gained experience working across a range of WFP contexts and with varying strategic priorities.
STANDARD MINIMUM QUALIFICATIONS
Education: Completion of secondary school education. A post-secondary certificate in the related functional area is desirable.
Experience: Five or more years of progressively responsible support work experience in general administrative work, including at least two years in Human Resources.
Language: Fluency in both oral and written communication in English. Knowledge of the local language is an added advantage.
HOW TO APPLY
WFP is an equal opportunity employer. Female candidates meeting the above qualifications are encouraged to apply on-line through WFP recruitment website.
This VA is open ONLY to Ethiopian Nationals.
As an internal vacancy announcement, all WFP FT and SC contract holders are only eligible to apply.
WFP staff access: http://newgo.wfp.org/services/e-recruitment
Please note that WFP does not charge a fee at any stage of the recruitment process. Only qualified candidates will be contacted.
More Information
- Job City Jijiga, Addis Ababa
