Plan International is an independent development and humanitarian organization that advances children’s rights and equality for girls. We believe in the power and potential of every child. We support children’s rights from birth until they reach adulthood and we enable children to prepare for – and respond to – crises and adversity.
We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge. In Zimbabwe, we have been building powerful partnerships for children for over 31 years. Plan International operates an equal opportunities policy and actively encourages diversity.
Human Resources Assistant – SAGE Project (Harare Country Office)
Reporting to the Human Resources Manager, the HR Assistant is responsible for providing technical guidance and support towards key country HR processes for the Supporting Adolescent Girls’ Education (SAGE) Project in accordance with Plan’s HR principles, policies, best practices and standards.
Accountabilities:
- Manage, update & maintain all SAGE Plan personnel file records in a confidential and secure manner ensuring easy retrieval.
- Personnel file records are checked for completeness, validity, accuracy and authenticity of records, documentation and qualifications prior to filing.
- Maintain an effective electronic HRIS ensuring completeness and accuracy of records at all times in line with organizational standards and fitting practices.
- Follow up on compliance submissions such as performance appraisal forms, signed policy documents, contract renewals, probationary assessments, police clearances, submission of certified qualification copies etc to ensure personnel records completeness at all times.
- Leavers’ clearance forms are reviewed for completeness prior to the CHRM’s approval within 5 working days of separation with the former staff.
- Compile and submit timely and accurate monthly payroll information for processing within specified timeframes.
- Attend to HR mail and telephone calls in a timely and satisfactory manner.
- Participates in HR department meetings, workshop, or disciplinary hearings and takes timely & accurate minutes.
- Generates requisitions for goods and services relating to the HR department.
- Recruitment of staff for the SAGE Grant
- Develops accurate Job descriptions
- Registration of employees for NSSA and CIMAS
Child Protection & gender equality mainstreaming
Promotes and abides by Plan policies and procedures including but not limited to: Gender equality mainstreaming, Safeguarding Policy, Code of Conduct and the related mandatory reporting responsibilities.
Knowledge:
- A Diploma in Human Resource Management or Office Administration
- Good understanding and application of the country labour laws
- Good thematic knowledge in the field of human resources
Skills:
- Excellent communication, analytical and problem solving skills
- Strong negotiation, facilitating and influencing skills
- High degree of confidentiality and integrity
- Strong planning and organisational skills
- Proficiency in MS office tools
Behaviours:
- Striving for high performance across the team and for Plan business
- Gains, develops and retains credibility about his/her performance
- Self awareness and resilience by operating in a busy environment
- Behaves consistently in approach to work and decision-making
- Committed, honest and transparent
Interested candidates who meet the above requirements are required to submit their curriculum vitae & cover letter outlining their suitability for the position. Plan International takes very seriously the responsibility and duty to ensure that we and anyone who represents us does not in any way harm or place at risk children and young people. In this regard, reference & background checks will be performed including clearances on child related offences in conformity with Plan’s Safeguarding Policy.
This position is open to Zimbabwean nationals
Location: Zimbabwe (Harare)
Type of role: Fixed Term Contract
Closing Date : 22 April 2021
More Information
- Job City Harare, Zimbabwe
