Human Resources Officer, Niamey 34 views0 applications

Position Title : Human Resources Officer

Duty Station : Niamey, Niger

Classification : Professional Staff, Grade P2

Type of Appointment : Fixed term, one year with possibility of extension

Estimated Start Date : As soon as possible

Closing Date : 29 October 2018

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading

UN agency in the field of migration, works closely with governmental, intergovernmental and

non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Applications from qualified female candidates are especially encouraged. For the purpose of the vacancy, the following candidates are considered as first-tier candidates:

1. Internal candidates

2. Qualified applicants from the following NMS countries:

Antigua and Barbuda, Bahamas, Cook Islands, Cuba, Cabo Verde, Djibouti, Fiji, Micronesia (Federated States of), Gabon, Grenada, Guyana, Iceland, Kiribati, Comoros, Saint Kitts and Nevis, Lao People’s Democratic Republic, Saint Lucia, Lesotho, Libya, Montenegro, Marshall Islands, Mauritania, Namibia, Nauru, Papua New Guinea, Palau, Paraguay, Solomon Islands, Seychelles, Slovenia, Suriname, Sao Tome and Principe, Swaziland, Timor-Leste, Tonga, Tuvalu, Holy See, Saint Vincent and the Grenadines, Vanuatu, Samoa

Context:

Under the overall supervision of the Chief of Mission (CoM), the direct supervision of the Resources Management Officer (RMO), with the technical oversight of the Regional Human Resources Officer (RHRO) at the Regional Office (RO) for Central and West Africa in Dakar, Senegal and in close collaboration with the Department of Human Resources Management (HRM) at Headquarters (HQs), the Manila Administrative Centre (MAC) and Panama Administrative Centre (PAC), the successful candidate will be responsible for coordinating the Human Resources (HR) functions of the Country Office (CO) in Niger.

Core Functions / Responsibilities:

1. Review and monitor the Human Resources Management function in the CO in accordance with the Organization’s policies, procedures and practices. Interpret and apply IOM’s Human Resources policies, rules and regulations, as well as standards and techniques considering the CO’s activities.
2. Provide verbal and written explanations to staff and managers on HR matters.
3. Undertake all human resources administrative transactions, including preparation of personnel actions, updating PRISM HR, and processing of contracts for all country offices in Niger; Monitor and ensure effective administration of the PRISM HR Organizational Management module.
4. Control that monthly payroll for national staff for all IOM Niger is accurate and timely and perform related administrative actions.
5. Ensure the accurate maintenance of personnel files and attendance records of all staff and in line with organizational standards.
6. Track contractual situations and administration of entitlements of international staff (including, inter alia, health insurance and Compensation Plan (CP) inclusion, step increases, family allowances, etc.) as well as requests for promotions, recruitment, separation, etc. and take necessary actions and supervise the same for the national staff.
7. Identify staffing issues and update project staffing tables, including vacancies and use of temporary assistance to meet exceptional work requirements. In consultation with line managers, monitor and evaluate staffing needs and facilitate effective workforce planning.
8. Support line managers in the recruitment processes, especially for international personnel.
9. In coordination with the RMO, monitor compliance with the Staff Evaluation System (SES) within the Country Office and encourage timely completion of the performance management process in line with organizational deadlines. Provide information to all staff in the country office on business-related issues; As required, facilitate performance management discussions between staff and supervisors.
10. Discuss audit recommendations on HR matters and, in coordination with the RMO, implement them upon instruction within the HR function.
11. Deliver induction and other forms of trainings to staff in Niger.
12. Assist RMO and CoM in resolution of HR cases.
13. Participate in providing guidance/support and respond to administrative queries.
14. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Human Resources, Business Administration or a related field from an accredited academic institution with two years of relevant professional experience; or

• University degree in the above fields with four years of relevant professional experience.

Experience

• Experience in Administration and Human Resources Management;

• Familiarity with UN common system or similar systems;

• Knowledge of staff rules and regulations, staff entitlements and benefits, recruitment and selection practices and training programmes;

• Ability to prepare clear and concise reports, and effectively coordinate human resources and administrative activities;

• High level of computer literacy. Good knowledge of MS Office; Knowledge of SAP (PRISM HR) a distinct advantage;

• International HR experience in other IOM missions/ countries is an added advantage.

Languages

Fluency in English and French is required. Working knowledge of Spanish and/or other UN

languages is an advantage.

Desirable Competencies:

Values

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.

• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.

• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.

• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.