ICT Project Support 84 views0 applications

CTG overview

CTG staff and support humanitarian projects in fragile and conflict-affected countries around the world, providing a rapid and cost-effective service for development and humanitarian missions.

CTG recruits, deploys and manages the right people with the right skills to implement humanitarian and development projects. Key to successful project delivery is the ability to mobilize at speed; CTG can source and deploy anyone, anywhere, in very high pace.

Overview of position

Our client was established by Security Council resolution 1996 (2011) and is mandated to support the implementation of the Revitalized Agreement on the Resolution of the Conflict in South Sudan, to help build durable peace, and to assist in the protection of civilians and the creation of conditions conducive to the delivery of humanitarian assistance.

The ICT Project Support is located in Engineering Section, with duty station in various regions of the mission. The ICT Project Support reports to the Chief Engineer or his/her representative, and the incumbent is responsible for overseeing and coordinating the ICT specific project including effective management, accountability, and stewardship of assets throughout their life cycle by utilizing ERP systems, power BI and UMOJA.

Role objectives

Within the delegated authority from the Chief Engineer, the ICT Project Support will handle the following duties:

Planning, Monitoring & Reporting

• Assist in the planning and execution of Asset Management operations and Systems.
• Monitor progress through statistical analysis of database records and monthly reports.
• Prepare accurate and auditable statistical reports for management and draft related correspondence.
• Collaborate with the Property Management Section (PMS) to achieve compliance with Key Performance Indicators (KPIs) related to asset management.

Asset Accountability & Compliance

• Maintain accurate and auditable records in UMOJA to ensure accountability for UN assets.
• Ensure compliance with UN Administrative Instructions, Logistics Division/Department of Field Support (DFS) guidelines, and mission Property Management SOPs.
• Identify and resolve issues affecting asset integrity and compliance, implementing process improvements as needed.

Inventory & Database Management

• Monitor and update the Umoja Inventory Management database to detect and correct anomalies.
• Reconcile discrepancies in Engineering Section assets reported by the Property Management Unit (PMU).
• Create and manage notifications and updates related to material issuance, write-offs, and asset movements using the UMOJA system.

Asset Lifecycle Management

• Coordinate the issuance, tracking, and physical verification of engineering assets and equipment.
• Recommend assets for write-off due to damage, obsolescence, or surplus.
• Conduct receiving and inspection (R&I) of materials, ensuring consistency with purchase orders and specifications.

Field Operations & Inspections

• Conduct regular site visits to mission field offices to verify ICT asset deployment and status.
• Perform physical inspections of UN Owned Equipment to ensure proper use and condition.

Records & Documentation

• Ensure that all relevant Inventory & Asset Management (IAM) documents—including handover records, write-offs, and notifications—are properly archived in electronic formats for audit readiness and administrative reference.

Real Estate & Construction Asset Management

• Perform physical verification and data enrichment of real estate objects in UMOJA.
• Create and manage lease-in/lease-out contracts and Assets Under Construction (AUC) records using work-breakdown structures in UMOJA.

Other Duties

• Perform additional tasks as required in support of ICT project operations and asset management initiatives.

Project reporting

• The ICT Project Support reports to the Chief Engineer or his/her representative

Key competencies

• Professionalism – Thorough technical knowledge of different waste management solutions, including on hazardous waste; ability to simplify complex information and communicate such information to less-technically trained team members; Good adaptability skills to find creative solutions depending on contexts; Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing.
• Communication – Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify and exhibits interest in having two-way communication; tailors’ language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
• Teamwork – Works collaboratively with colleagues to achieve organizational goals -Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others -Places team agenda before personal agenda -Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position -Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Education

• A First-Level University Degree (bachelor’s degree or equivalent) in Engineering (Civil, Electrical, Mechanical, or related), Supply Chain Management, Business/Accounting Administration, Logistics, Asset/Property Management or a related field relevant to property and engineering asset management is required.

Work Experience

• A minimum of five (5) years of progressively responsible experience in asset management, property management, supply chain management, logistics, data analytics or related administrative/finance functions is required.
• At least two (2) years of international experience in a similar capacity is desirable, preferably within the United Nations system or other international organizations. Experience in providing asset management and supply chain support services in volatile, conflict, or post-conflict environments is highly desirable.
• Hands-on experience with Enterprise Resource Planning (ERP) systems, such as Umoja (SAP) or equivalent platforms, particularly in areas such as: Inventory control, Procurement, Scheduling, and Logistics processes is desirable.

Languages

• English and French are the working languages of the United Nations Secretariat.
• For the post advertised, fluency in English is required.

Team management

• This role has no team management responsibility.

Further information

• Qualified female candidates are encouraged to apply for this role.