Position: IMPACT Senior Field Officer (1 Position)
Direct hierarchy: IMPACT Field Manager
Functional hierarchy: IMPACT Research Manager
Position supervises: IMPACT Field Officers
Contract duration: One Year (With the possibility of Extension contingent on donor funding)
Duty Station: Kampala – Uganda
Anticipated Starting Date: August 2020
ACTED is an independent international, private, non-partisan and non-profit organization that operates according to principles of strict neutrality, political and religious impartiality and non-discrimination.
ACTED was created in 1993 to support populations affected by the conflict in Afghanistan. Based in Paris, France, ACTED now operates in 38 countries worldwide. ACTED sectors of intervention include emergency relief, food security, health promotion, economic development, education & training, microfinance, local governance & institutional support, and cultural promotion. For more information, please visit our website at www.acted.org.
Background on IMPACT:
IMPACT Initiatives is a humanitarian NGO, based in Geneva, Switzerland. The organization manages several initiatives, including the REACH Initiative. The IMPACT team comprises specialists in data collection, management and analysis, and GIS. IMPACT was launched at the initiative of ACTED, an international NGO whose headquarter is based in Paris and is present in thirty countries. The two organizations have a strong complementarity formalized in a global partnership, enabling IMPACT to benefit from ACTED’s operational support on its fields of intervention.
IMPACT, as part of the “U-LEARN” consortium led by Save the Children International’s Response Innovation Lab (RIL) and in partnership with the International Rescue Committee (UK), will implement a three-year cross-sectoral field-driven learning program for the United Kingdom’s Department for International Development’s Building Resilience and an Effective Emergency Refugee Response (BRAER) business case. U-LEARN will focus on improving quality, accountability and innovation in the Uganda refugee response through the delivery of an integrated programme to enable continuous improvements to
the response in Uganda whilst ensuring better accountability to refugee and host communities. The consortium will optimize existing financial resources, systems for Accountability to Affected Populations (AAP), and knowledge assets to enhance learning with each partner responsible for the implementation of one component. Consortium partners will develop synergies amongst the findings and make results appropriately and easily accessible to various audiences through a Learning Hub, established as a key output of the program.
IMPACT will provide oversight of aid delivery by DFID’s partners and mitigate risk through systematic and regular visits to DFID-funded project sites to independently verify (IV) the approach taken by partners in a mixed-methods and multi-pronged approach, centered on risk-reduction and clear Accountability to Affected Populations (AAP). IMPACT’s activities will seek to capture detailed information about aid delivery and the experience of beneficiaries in close coordination with IRC. These experiences will be conveyed to both DFID and their partners, and other actors in the broader humanitarian response as necessary and will directly inform the AAP and learning components of U-LEARN. IMPACT will take a flexible approach to IV to allow for real time adaptations and to ensure activities are useful and relevant. All activities will be tailored to provide quantitative and qualitative information across refugee settlements where BRAER partners operate.
IMPACT’s IV approach will include, but will not be limited to:
Desk reviews of DFID M&E documents and partnership frameworks, such as results frameworks, past project reports, relevant tools for documenting and monitoring project activities, to understand BRAER partners and their activities.
Household (HH) surveys and assessments through observations, interviews and focus group discussions.
Key informant interviews (KIIs) with the community and village heads, local councils, settlement and district authorities, teachers, etc.
Regular visits and on-site monitoring with visual documentation of implementation sites, such as warehouses, stores, health centers, among others to verify quality and results.
Inclusion of women and children as well as persons with disabilities in assessments and surveys
Triangulation of monitoring findings with partner data and through joint analysis workshops to ensure inclusion and comparison.
We are looking for an experienced self-driven and self-oriented professional to fill the position of a Senior Field Officer based in Kampala-Uganda.
I. Main Objective
Under the supervision of the IMPACT Field Manager, and working closely with the IMPACT assessment, database, and GIS officers, the IMPACT Senior Field Officer is responsible for the supervision of Field Officers and data collection teams, and implementation of IMPACT assessments; with anticipated travel to field locations as required.
II. Duties and Responsibilities
Data collection in the field
· Overseeing Field Officers management of data collection in the field in line with specified tools and methodology
· Ensure completion of accurate survey forms by Field Officers and enumerators and send to the assessment analysis team
· Provide guidance to Field Officers to organize and facilitate high quality enumerator training to ensure familiarity with all assessment objectives and tools
· Provide guidance and support to Field Officers on piloting surveys in the field and provide feedback to the assessment team to improve survey tools
· Support Field Officers to ensure the quality of data collected is based on the IMPACT quality standards and that thorough data checking is completed on a daily basis and ensure prompt follow up with the database and GIS officers on all data quality issues.
· Support Field Officers to track enumerator errors and provide timely technical guidance to specific enumerators as required.
· Adhere to specified assessment timelines, communicating any delays and challenges encountered during data collection in a timely manner with the Field Manager and Assessment Officers.
· Ensure Field Officers’ compliance with data collection plans for maximum productivity by the field teams.
· Coordinate and conduct weekly meetings with Field Officers and/or enumerators to develop/review work plans
· Ensure datasets are properly stored onto the Dropbox server
· Support Field Officers to ensure timely deployment of enumerators/data collection team leaders on a daily basis
· Coordinate daily field movement plans, with the support of the Field Manager
· In consultation with the Field Manager and the assessment officers, coordinate the Field Officers in order to liaise with and continuously develop relationships with key stakeholders including Government and other partner agencies on matters relevant to the assessments
· Provide guidance and support to Field Officers to ensure needed approvals and clearances are granted by local officials prior to any fieldwork
· Ensure compliance with Government and IMPACT regulations to enhance safe data collection
· Enforce compliance with the ACTED code of conduct by enumeration teams
· Ensure that field officers and enumeration teams comply with the ACTED safety and security measures
· Supervise that everyone deployed in the field complies with the specific SOP for data collection during Covid-19.
· In consultation with the Field Manager and the ACTED finance focal persons, support Field Officers to make enumerator payments on a timely basis
· Support Field Officers to enforce proper tracking, management and deployment of assets (phones, tablets, other data collection equipment) in field locations
Staff Management and Training
· Facilitate trainings of Field Officers and the data collection teams as shall be advised by the IMPACT country management.
· Liaise with relevant Field Officers to develop and review the weekly and/or biweekly fieldwork plans
· Raise any issues in a timely manner with the Field Officers, related to deadlines, data quality, or anything influencing the data collection at field level
· Report any misconduct from Field Officers and data collection teams that affects fieldwork and the safety of the assessment activities to the Field Manager
· Ensure Field Officers attendance at trainings and any other mandatory engagements
· Ensure Field Officers and data collection teams comply with ACTED code of conduct in country
· Ensure Field Officers and data collection teams comply with ACTED safety and security measures in country
· Ensure Field Officers and data collection teams comply with ACTED finance policies and procedures in country
· Ensure Field Officers and data collection teams comply with ACTED human resources and administration policies and procedures country.
Security and safety
· Supervise the adherence of the field teams to the ACTED safety and security protocols.
· Liaise with the Field Manager on all matters pertaining to field security immediately.
· Communicate to the Field Manager all security incidents that may have an impact on field activities in a timely manner.
· Supervise that the privacy and security of information collected in the field adhering to IMPACT’s data protection policies.
· Supervise that assessment respondents are treated with respect and uphold their individual dignity.
Accountability to Communities and Beneficiaries
The staff member is responsible for ensuring that all relations with the communities that IMPACT and partners work are conducted in a respectful and consultative manner. Due attention must be paid to ensuring that communities are adequately consulted and informed about IMPACT program objectives, activities, respondent selection criteria, and methodologies. This is the responsibility of every IMPACT staff member.
Promoting of and adhering to Prevention of Sexual Exploitation and Abuse policy and guidelines (for site residents, ACTED staff, partner agencies, casual labors, etc.).
Any other tasks as assigned by the Line Manager.
III. Job Qualifications and Experience
· Academic qualifications of at least a Bachelor’s degree in a relevant discipline
· Minimum of 3 years of progressively responsible experience in humanitarian or development organizations, preferably in a field-based position**
· At least 2 years of experience with data collection in the field, including mobile data collection platform
· Willingness and ability to work in a dynamic and fast-paced field environment for extended periods of the time required
· Willingness to travel extensively to lead data collection across region covered by designated field office
- Excellent interpersonal, communication and report writing skills
- Knowledgeable in community mobilization and community development
· Familiarity with communities in which data collection will be implemented
· Strong skills with the Microsoft Office Suite, particularly Excel**
· Experience using ODK for quantitative data collection, or the ability to rapidly master the process
· Experience conducting focus group discussions
· Experience collecting information using hand-held GPS devices
· Ability to work both independently, and as part of a team
· Strong leadership skills and ability to manage teams remotely
- Written and spoken fluency in English required; Working knowledge of other refugee languages an asset (Juba Arabic, Madi, Kuku, Dinka, Nuer, Bari, Somali, Swahili, French, Kinyarwanda, Kirundi, and others)
- Demonstrable ability to take initiative, work as part of a team, and work independently with minimal supervision.
How to apply
IV. Application Procedure
Qualified Uganda Nationals with the required skills are invited to submit their applications (cover letter) accompanied by detailed curriculum vitae and academic qualifications as a single PDF document i.e. with the cover letter being on the first page and the CV starting on the second page, detailing three work-related referees and contacts; and the academic documents to [email protected] on or before 19th August 2020 by COB with the subject line as;
APPLICATION FOR SENIOR FIELD OFFICER POSITION–UGANDA. Note that Applications sent without this exact subject line will not be shortlisted.
Only the shortlisted candidates will be contacted.
ACTED will at no stage of the recruitment process request candidates to make payments of any kind. Further, ACTED has not retained any agent in connection with recruitments.
ACTED is committed to protecting beneficiaries within our programs from exploitation and abuse and any kind of misconduct. ACTED has specific policies, including PSEA and Child Protection, which outlines the expected behavior and the responsibility of all staff, beneficiaries, consultants, and other stakeholders and has zero tolerance towards misconduct. Any candidate offered a job with ACTED will be expected to sign ACTED’s organizational Policies and Code of Conduct as an annex to their contract of employment and agree to conduct themselves in accordance with the provisions of these documents.
*ACTED is an Equal Opportunity Employer.
- Job City Kampala