Samaritan’s Purse is a nondenominational evangelical Christian organization providing spiritual and physical aid to hurting people around the world. Since 1970, Samaritan’s Purse has helped meet needs of people who are victims of war, poverty, natural disasters, disease, and famine with the purpose of sharing God’s love through His Son, Jesus Christ.
Job Summary
The role of the Internal Control Analyst is to support the South Sudan Project Field Office (SSPFO) by advising on the internal controls and management of resources across the field office. These resources refer to both tangible (funds, human resources, goods and assets) and intangible resources (services, information, data, knowledge and reputation). To serve as the lead on planning and conducting operational, financial and compliance checks to evaluate the effectiveness of internal controls, review compliance with Samaritan’s Purse policies, procedures, regulations, and advise the SSPFO with the aim to increase efficiency and/or effectiveness of the internal controls. The Internal Control Analyst will liaise with Finance, Procurement, Human Resources and Grants team to identify any internal control and Donor compliance gaps and ensure internal processes and policies relating to compliance are instituted, understood, and maintained.
Key Responsibilities;
Internal Control Monitoring:
- Develop and implement the approved South Sudan Internal Control Monitoring Plan
- Conduct and supervise internal control assessments;
- Prepare and present Internal Control Monitoring reports to advise the SMT (Senior Management Team) on any identified internal control issues;
- Assist the SMT in developing action plans to address internal control issues;
- Assist the SMT in the implementation and follow-up of action plans;
- Coordinate with the department heads to share internal control issues identified and the developed action plans to mitigate the risk;
- Develop and maintain internal control monitoring tools based on Samaritan’s Purse policies and procedures;
- Perform monthly internal control monitoring of Finance, Procurement, Logistics and Human Resources;
- Assist the CD (Country Director) in the event of required investigations related to issues of fraud or allegations of misconduct by staff members;
- Protect and maintain information acquired in the course of performing duties in a confidential manner. Information will only be disclosed with appropriate approval from the SMT and in accordance with Samaritan’s Purse policy.
External Audit:
- Assist the SMT and department heads in the preparation for external audits;
- Participate with the SMT in the audit kick off and close out meetings of each external audit and reviews;
- Advise SMT on lessons learned from previous audits and highlight donor guidelines;
- Assist SMT in the drafting of official responses to the external audit queries;
- Follow-up on the external audit recommendations and ensure implementation of the recommendations from external audits.
Procurement
- Ensure that all SOP’s (Standard Operating Procedures) are align with policy and are current with approved supporting documentation;
- Monthly random sampling of procurement documentation and review the processes being used to ensure that we are complying with SOP’s and agreed practices;
- Evaluate the procurement process, from the raising of a PR through to delivery and payment. Measure efficiency, set standards. targets and report monthly analysis of findings;
- Carry out independent shopper activities and market surveys, to ensure the prices we obtain are in alignment with received invoices and agreed price lists;
- Survey suppliers about their interaction with SP and their relationship to staff and management, reporting this to the SMT in Juba;
- Be available to support investigations upon request of CD or RT.
Training sessions / lessons learn / best practice
- Develop training programs for internal policies, donor requirements and applicable government laws and regulations changes, fraud and topics identified as potential risk areas;
- Contribute to proactive dissemination and use of knowledge gained through monitoring activities among international and national staff;
Other
- Perform any other related activities as assigned
Education / Experience Needed
- Bachelor’s degree in Finance, Accounting or Auditing;
- At least 5-7 years of experience in a similar role in humanitarian aid context, with strong understanding of risk;
- Field experience in a resource – poor and cross cultural setting;
- Experience with major donors OFDA, UNHCR, WFP, FFP
Skills Required
- Fluent in written and spoken English language;
- Excellent communication and organizational skills;
- Strong negotiation and interpersonal skills, and flexibility in cultural and organizational terms;
- Ability to work well and under pressure;
- Computer literate.
