Junior procurement officer 93 views3 applications

Junior Procurement Officer

GIZ- Internal/External Vacancy Announcement #081/2019

GIZ- Office

As a provider of international cooperation services for sustainable development and international education work, GIZ – Deutsche Gesellschaft für Internationale Zusammenarbeit – is dedicated to building a future worth living around the world.

We have over 50 years of experience in a wide variety of areas, including rural and economic development, education and employment, energy and the environment, and peace and security. Together with our partners, we work to deliver flexible, effective and cost-effective solutions that offer people better prospects and sustainably improve their living conditions. Of our 18,260 employees in some 120 countries, almost 70 per cent are national personnel working in the field.

As a public-benefit German federal enterprise, we are committed to meeting our clients’ high standards with regard to transparency and accountability. German and European values are central to our work. The German Federal Ministry for Economic Cooperation and Development (BMZ) is our main commissioning party. European Union institutions, the United Nations, the private sector and national governments benefit from our services, too.

In Ethiopia GIZ has been implementing development programmes on behalf of the German government for over 40 years jointly with our national partners. The focus of our work in the country is on vocational education, sustainable use of natural resources, land management and food security, biodiversity and forestry. Further programmes enhance the development of a sustainable textile sector and renewable energies. GIZ- Office is looking to recruit a junior procurement officer as per the detail below.

     Position:                            Junior procurement officer

     Application deadline:      May 4, 2019

     Required Candidates:     One

     Place of Work:                  Addis Ababa

 

Overall Responsibility:

• Provision of support to the procurement department
• Responsible for drawing up smaller contacts
• Responsible for smaller purchases
• Responsible for document management

Tasks:

• Provide consistent and strong support to other team members in the procurement department.
• Receives and checks delivered Service Requests from GIZ Programs and Projects, in case of finding shortcomings, will communicate with the respective office to ask to maintain the observed inadequacies, before the processing is initiated.
• Send status update on all service request to projects and programs
• Drawing up of small contracts
• Purchase materials with samaller values
• Draws up supplement to contract
• Assist purchase officers while negotiating price, places orders, inspect deliveries including quotation procedures
• Facilitate and assist tender openings
• Following up with Dispatches and Delivery notes
• Ensures contracts sent to project/programs are returned and the status are maintained in the Cosoft
• Keeps database on suppliers, service providers and conducts regular search for alternatives
• Following up on contracts on the Cosoft till closure. Assist Obligo clearinging of contracts and purchases
• Following up on partial and final payment vouchers for contracts emerged from contract unit and recording and maintaining them in the respective files.
• Responsible for filing and/or distributing Procurement documents and completed transactions as per the GIZ standard
• Insure the Procurement Files are full of required documents and are well organized.
• Scanning and maintaining main contracts and related correspondences in the shared file and also upload them in the DMS.
• Scanning and availing contracts in the shared folders for Finance unit.
• Maintains checklists and the current agreed system with the department head
• Perform any other duties as deemed necessary by superior/s.
• Attends Procurement and Services team meetings, hold Minutes of Minutes (MoM)
• Perform according to the latest guidelines of O+R.

Job Requirements

• University Degree in Procurement and Supply Chain Management, Business Administration, Management or related field.
• 0 years of experience
• Fluent in English both in speaking and writing, ideally a knowledge of German.

How to Apply

Application procedure:

Interested and qualified candidates shall submit their motivation letter along with their non-returnable recent CV via Email: [email protected]

 Note: –

Please make sure you mention the Vacancy Number ‘junior procurement officer #081’ in the subject line of your email application. Due to large number of applications we categorise applications with the vacancy numbers. Applications without vacancy numbers in subject lines might not be categorized in the appropriate folder and could be disqualified.

 Only short-listed candidates will be contacted.

Applications from qualified women are encouraged