Lead, Program Management 222 views0 applications

Job Brief:

The Lead, Program Management advises and supports Uganda program leadership in the design and implementation of the Uganda program, working with program teams in all implementation locations to complete the program on time and within budget. The Program Manager will work with the Director of Programs and all department leaders to ensure that programmatic goals are documented, shared and implemented. In collaboration with the MERL Specialist, the Program Manager will regularly assess the status and progress of the program, informed by MERL data, and present analysis and recommendations to the Director of Programs and the Country Director for consideration.

The success of this role is measured by the following KRAs:

1. Drive national program implementation, managing deliverables and monitoring progress
2. Support program design, learning, monitoring & evaluation, and management, driving processes to completion
3. Lead on budget management, change management, activity management and knowledge management of programs in collaboration with all relevant staff to strengthen implementation of programming
4. Regularly review program status performance, strategies, and implementation, providing analysis to leadership to ensure the program achieves its goals.

Roles and Responsibilities:

Program Implementation:

1. Manage creation of detailed implementation plan and regularly revise in accordance with program progress and decisions.
2. Manage detailed implementation of all grant-funded projects, including compliance with all grantor regulations
3. Lead quarterly program reviews and other program review meetings as needed to inform Uganda leadership on the status of the program and drive to decisions based on program analysis, in accordance with global guidance on program changes.
4. Provide regular input and critical analysis and feedback to the Director of Programs, other Uganda leadership, and regional program management on strategic and tactical considerations covering all aspects of program implementation
5. Work with program leaders to develop and review appropriate strategies that enable cross-team collaboration and program success

Policies and Procedures:

1. Develop and draft best practices of data management and other areas as needed.

Communication:

1. Liaise with the regional program management, sharing knowledge, lessons learned, and troubleshooting program management issues
2. Locate and share relevant learnings from IJM’s global programming in similar areas
3. Advise Uganda program leadership in setting and revising program targets
4. Manage creation of all reporting (internal and external), including grant reporting in collaboration with regional program management.

Training and Development:

1. Facilitate maintenance and use of internal and external data and research to benefit the program

Cross-Departmental Collaboration:

1. Lead on the development of activity-based annual budgets and reviewing actual and projected spending during the year
2. Support MERL Officer in gathering and sharing learning and analyzing program data
3. Support program delivery teams in sharing learning with each other and created shared ways of working
4. Assist Uganda leaders and regional program management in drafting grant proposals.

Documentation, Reporting & Data Management:

1. Work with Uganda leadership and the regional team to develop proposals for grant funding
2. Work closely with the MERL Specialist to ensure project activities are well documented, including thorough and well organized filing systems with supporting documents according to the program’s Monitoring and Evaluation Plan
3. Work closely with the Director of Programs
4. Compile and analyze quarterly and donor reports.
5. Document and report information required for program analysis, research, learning and M&E

Authority:Authority:

Topic
National budget development and execution —– R
National program strategy development ————C
National department budget proposal —————C
National program design ——————————–R
National program implementation & monitoring (including detailed implementation planning) –R
Program transition planning (including research studies)  ————————————————-R
**

RACI- Meaning

R- Responsible (task done personally by the position)

A – Accountable (tasks that the position must ensure are done)

C- Consulted (tasks that the position may be asked to advise on)

I – Informed (tasks that the position will be kept up to date about)

Education & Experience:

1. Preference for Master’s degree in international development, human rights, public policy, public administration, or related field (or additional experience).
2. At least 5 years’ experience in successful project and program management of complex development programs, including grant acquisition and management
3. Experience working effectively cross-culturally and across multiple time zones.
4. A Program Management Certification preferred.

Technical Competencies:**

1. Strategic thinking and problem-solving skills
2. Analytical and critical thinking skills
3. Planning, Organizing and Multi-tasking skills
4. Proficiency with Microsoft Office
5. Superb written and verbal communication skills
6. Ability to use tools for monitoring and evaluation and data analysis
7. Organized and able to work in a dynamic environment

Non-Technical Competencies:

1. Persuasiveness
2. Decision Making
3. Attention to detail
4. Collaboration
5. Interpersonal skills
6. Strong management skills with high levels of energy

Other Duties:

This job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities for the position. Duties, responsibilities and activities may change at any time with or without notice. All positions are required to perform any additional tasks assigned by the supervisor.