LIAISON OFFICER; ETHIOPIA (NATIONAL POSITION) 59 views2 applications

JOB OPPORTUNITY

21/01/2020

ACTED Ethiopia

HR Department

Last Update

January 2020

Position: Liaison Officer

Department: Finance_Admin/HR**

Direct Hierarchy: Area Coordinator

Contract duration: Fixed Term

Location: Addis Ababa

Starting date: February 2020**

Background on ACTED

ACTED is a French humanitarian NGO, founded in 1993, which supports vulnerable populations, affected by humanitarian crises worldwide. ACTED provides continued support to vulnerable communities by ensuring the sustainability of post-crisis interventions and engaging long-term challenges facing our target populations, in order to break the poverty cycle, foster development and reduce vulnerability to disasters. Their interventions seek to cover the multiple aspects of humanitarian and development crises through a multidisciplinary approach which is both global and local, and adapted to each context.

ACTED is looking for professionally confident, self-motivated, experienced and committed team player to fill the Liaison Officer Position in Addis Ababa, Ethiopia.

Position Profile:

ACTED is seeking an organized, efficient, and communicative liaison officer to coordinate between our organization and with Ethiopian Authorities. In this role, you will act as the middle person between ACTED and other entities to streamline operations, resolve issues, improve communications, and generally ensure that the relationship is as beneficial and as smooth as possible. You will support general liaising work as well as represent the organization through participation in relevant meetings/forums as may be required.

Duties and Responsibilities:

You will be expected to negotiate with others, develop and foster relationships, get people to understand others’ points of view, and understand ACTED’s way of working and how it impacts its stakeholders.

Specific responsibilities include:

Administration/Liaison

· Schedule travel arrangements for staff with direct contact and link with Logistic Departments as needed;

· Maintain thorough knowledge of the work, as well as an understanding how that affects other entities.

· Support in planning and scheduling of meetings, presentations, and other office related events; send reminders regarding upcoming appointments

· Support ACTED in resolving any potential challenges in ACTED’s relationship with Government bodies from the national level, Federal Level, Zonal Level and Woreda Level.

· Work with other staff members to develop a greater understanding of the work and any issues that may arise

· In close coordination with the HR department, ensure legal compliance towards national staff’s local labour proclamation.

· Keep abreast of new government policies/ regulations and communicate how this may affect ACTED’s work.

· Monitor, coordinate, and communicate strategic objectives of ACTED’s work in Ethiopia.

· Develop and foster relationships with the community, stakeholders, and other entities.

· Compile reports about incidents, events, or updates about important issue for the work. Promptly respond to incidents and other events as necessary in consultation with the security manager. Act as a positive representation of the work to the community.

· Launch application process for work permits/ Visa and any other related documentation as pertains international staff work in Ethiopia.

· Collect, analyse, and utilize data and feedback to identify opportunities to improve the relationship between the organization and the other entities.

· When and if needed, prepare official letters to the concerned Government Offices/Ministries for letters of support or information sharing.

Security:

· Complete daily security situation reports to Coordination outlining the major incidents and general trends.

· Support Coordination in developing security guidelines.

Others

· Prepare weekly activity reports for the Area Coordinator outlining meetings attended and issues discussed therein along with any required action points.

· Translation of any documents required for the purposes of coordination / external relations.

Ensure all paperwork is filed and disseminated, where necessary, to the relevant line manager for their respective filing.

Protection Mainstreaming

· Promoting of and adhering to Prevention of Sexual Exploitation and Abuse policy and guidelines (for site residents, ACTED staff, partner agencies, casual labors).

Qualifications/Skills Required:

· Bachelor degree in law, public administration, humanities, social sciences or social work, or any other relevant to this role

· Three to 3-5 years of relevant expertise and experience with INGO/UN, preferably experience in liaison functions.

· Self-motivated with a willingness to take initiative and solve complex problems. Capability to negotiate with and influence others

· Experience in and aware of the regions customs and tradition

· Very strong negotiation skills.

· Excellent organization skills with the ability to coordinate activities and projects; experience in supporting project development

· Proficiency in English language, both written and spoken.

· Ability to translate between Amharic and English

· Goal oriented with a high level of energy, enthusiasm, and dedication to the vision and goals of the organization.

· Excellent verbal and written communication skills

· Ability to prepare and write official reports.

· High degree of responsibility and ownership of work

· Proficiency in Microsoft Office (Excel and Word).