Logistic & Administration Officer (National Position) 127 views0 applications


VACANCY ANNOUNCEMENT

Only female applicants will be considered for this position

____________________________________________________________________________________________________________________________

Job Title:              Logistic & Administration Officer (National Position)

Reporting to:       Logistic Coordinator

Job Based at:         Gambella and camps

___________________________________________________________________________________

All NRC employees are expected to work in accordance with the organisation’s core values: dedication, innovation, inclusivity and accountability. These attitudes and believes shall guide our actions and relationships. All female staff not from Gambella have the option of being housed in NRC accommodation during their contract period. NRC is fully committed to promoting equality and eliminating all forms of discrimination for our staff. This means that as an integral part of the way we work; NRC seeks to ensure that there is an inclusive and diverse workforce that provides a female friendly workplace.

Background:

The Norwegian Refugee Council (NRC) is present in five regions in Ethiopia, providing refugees and internally displaced people with emergency relief and help them to rebuild their lives. NRC works within the sectors of Education, Shelter, WASH, Livelihood and Food Security, ICLA (Information, Counselling and Legal Assistance), and Child Protection.

Roles & Responsibilities:

The Logistics and Administration Officer is responsible for the coordination and delivery of an efficient and effective logistics and admin service in Gambella area. This position will mainly focus on planning, budgeting, implementing, and following-up on base management including timely and cost efficient services provision as well as ensuring in conjunction with Security Focal Point, security and safety of personnel and assets.

Generic responsibilities:

 

  • Support Gambella operations in programme portfolio implementation according to plan of action;
  • Promote and share ideas for improvement in area of expertise that will benefit projects implementation.
  • Ensure proper filing of documents;
  • Ensure adherence with NRC policies, tools, handbooks and guidelines;

Specific responsibilities:

  1. General management
  • Regularly visit field locations and provide logistics and admin staff with onsite support
  • Raise awareness on NRC policies and procedures to relevant staff and partners, Code of Conduct, Anti-corruption etc

  1. Base and Asset management
  • Ensure that all NRC premises (office, field offices, warehouses etc.) are maintained and repaired as necessary, providing good working environment
  • Ensure that utilities are provided in a timely and cost effective manner
  • Improve and seek new solutions for the premises maintenance and set up, initiate new construction or site development in order to provide better staff services and care.
  • Ensure that all the field office utility bills, guest house and warehouse rents are paid on time
  • Coordinate the adequate provision of the security guards for the Offices and warehouse
  • Control handover of assets and reports follow up
  1. Effective Procurement Management
  • Ensure support to Procurement Officer if deemed necessary and in particular:
  • Ensure adherence to Logistics Handbook, other NRC policies and donor requirements,
  • Maintain a high quality procurement system, which is accountable, transparent and compliant with NRC Procurement Policy and donor requirements,
  • Coordinate the timely preparation of procurement plans for the office, establish deadlines and monitor implementation,
  • Undertake supply and service providers’ pre-qualification, conduct market research, identify and recommend legitimate local suppliers or contractors through systematic evaluation and maintaining a database of potential and active suppliers/contractors.
  • Ensure implementation of the internal control system which ensures that PRs are accurately prepared, Purchase Orders/contract are duly prepared, dispatched, scheduled and delivery are well organized and documented.
  • Ensure procurement records are kept and filed appropriately from authorized request to end users

  1. Others
  • Support Logistics department in taking physical stock counts including recommendations for management decisions. Support regular auditing of all inventory and inventory related documentation.
  • Support fleet management by ensuring proper warehousing of fuel, proper parking spaces for vehicles.

Job Requirements

Qualifications and Competences:

 

Generic professional competencies:

  • Experience from working in Logistics ideally in a humanitarian/recovery context
  • Good command of English
  • Knowledge of procurement policies, process and procedures
  • Ability to plan and prioritize work

Context/ Specific skills, knowledge and experience:

  • Knowledge of the local language
  • Ability to work under pressure and with little supervision

Behavioral competencies

  • Planning and delivering results
  • Self-starter, highly motivated
  • Empowering and building trust
  • Communicating with impact and respect

How to Apply

All employees of the Norwegian Refugee Council should be able to adhere to our Codes of Conduct and the four organizational values: Dedicated, innovative, inclusive and accountable.

More Information

  • Job City Gambella
  • This job has expired!
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The Norwegian Refugee Council is an independent humanitarian organisation helping people forced to flee. Whatever it takes. Wherever, and whenever, we're needed.

We deliver high-quality aid where needs are greatest. When we started our relief efforts after World War Two, humanitarian needs were critical. They still are – and we’re still there, protecting people forced to flee and supporting them as they build a new future. Today, we work in both new and protracted crises across 30 countries, where we provide food assistance, clean water, shelter, legal aid, and education. We stand up for people forced to flee. NRC is a determined advocate for displaced people. When we witness injustices, we alert the world. We promote and defend displaced people's rights and dignity in local communities, with national governments and in the international arena. NRC’s Internal Displacement Monitoring Centre in Geneva is a global leader in monitoring, reporting on and advocating for people displaced within their own country.

We respond quickly to emergencies. Our expert deployment capacity NORCAP, the world’s most used, boasts around 900 experts from all over the world. Our experts stand ready to deploy at a moment’s notice to support the UN and local authorities in humanitarian crises.

Around 5,000 men and women work for the Norwegian Refugee Council. Most of us are hired locally to work in the field, and a small number are based at our head office in Oslo. Many of our colleagues were once themselves fleeing their homes.

Today, a record 60 million people are fleeing war and persecution. Not since World War Two have more people needed our help. The Norwegian Refugee Council assisted more than five million people worldwide in 2015, and with your support, we can help even more.

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0 USD Gambella CF 3201 Abc road Fixed Term , 40 hours per week Norwegian Refugee Council

VACANCY ANNOUNCEMENT

Only female applicants will be considered for this position

____________________________________________________________________________________________________________________________

Job Title:              Logistic & Administration Officer (National Position)

Reporting to:       Logistic Coordinator

Job Based at:         Gambella and camps

___________________________________________________________________________________

All NRC employees are expected to work in accordance with the organisation’s core values: dedication, innovation, inclusivity and accountability. These attitudes and believes shall guide our actions and relationships. All female staff not from Gambella have the option of being housed in NRC accommodation during their contract period. NRC is fully committed to promoting equality and eliminating all forms of discrimination for our staff. This means that as an integral part of the way we work; NRC seeks to ensure that there is an inclusive and diverse workforce that provides a female friendly workplace.

Background:

The Norwegian Refugee Council (NRC) is present in five regions in Ethiopia, providing refugees and internally displaced people with emergency relief and help them to rebuild their lives. NRC works within the sectors of Education, Shelter, WASH, Livelihood and Food Security, ICLA (Information, Counselling and Legal Assistance), and Child Protection.

Roles & Responsibilities:

The Logistics and Administration Officer is responsible for the coordination and delivery of an efficient and effective logistics and admin service in Gambella area. This position will mainly focus on planning, budgeting, implementing, and following-up on base management including timely and cost efficient services provision as well as ensuring in conjunction with Security Focal Point, security and safety of personnel and assets.

Generic responsibilities:

 

  • Support Gambella operations in programme portfolio implementation according to plan of action;
  • Promote and share ideas for improvement in area of expertise that will benefit projects implementation.
  • Ensure proper filing of documents;
  • Ensure adherence with NRC policies, tools, handbooks and guidelines;

Specific responsibilities:

  1. General management
  • Regularly visit field locations and provide logistics and admin staff with onsite support
  • Raise awareness on NRC policies and procedures to relevant staff and partners, Code of Conduct, Anti-corruption etc

  1. Base and Asset management
  • Ensure that all NRC premises (office, field offices, warehouses etc.) are maintained and repaired as necessary, providing good working environment
  • Ensure that utilities are provided in a timely and cost effective manner
  • Improve and seek new solutions for the premises maintenance and set up, initiate new construction or site development in order to provide better staff services and care.
  • Ensure that all the field office utility bills, guest house and warehouse rents are paid on time
  • Coordinate the adequate provision of the security guards for the Offices and warehouse
  • Control handover of assets and reports follow up
  1. Effective Procurement Management
  • Ensure support to Procurement Officer if deemed necessary and in particular:
  • Ensure adherence to Logistics Handbook, other NRC policies and donor requirements,
  • Maintain a high quality procurement system, which is accountable, transparent and compliant with NRC Procurement Policy and donor requirements,
  • Coordinate the timely preparation of procurement plans for the office, establish deadlines and monitor implementation,
  • Undertake supply and service providers’ pre-qualification, conduct market research, identify and recommend legitimate local suppliers or contractors through systematic evaluation and maintaining a database of potential and active suppliers/contractors.
  • Ensure implementation of the internal control system which ensures that PRs are accurately prepared, Purchase Orders/contract are duly prepared, dispatched, scheduled and delivery are well organized and documented.
  • Ensure procurement records are kept and filed appropriately from authorized request to end users

  1. Others
  • Support Logistics department in taking physical stock counts including recommendations for management decisions. Support regular auditing of all inventory and inventory related documentation.
  • Support fleet management by ensuring proper warehousing of fuel, proper parking spaces for vehicles.

Job Requirements

Qualifications and Competences:

 

Generic professional competencies:

  • Experience from working in Logistics ideally in a humanitarian/recovery context
  • Good command of English
  • Knowledge of procurement policies, process and procedures
  • Ability to plan and prioritize work

Context/ Specific skills, knowledge and experience:

  • Knowledge of the local language
  • Ability to work under pressure and with little supervision

Behavioral competencies

  • Planning and delivering results
  • Self-starter, highly motivated
  • Empowering and building trust
  • Communicating with impact and respect

How to Apply

All employees of the Norwegian Refugee Council should be able to adhere to our Codes of Conduct and the four organizational values: Dedicated, innovative, inclusive and accountable.

2019-03-29

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