Logistic Assistant 107 views1 applications


Below is the summary of the specific Roles:

OFFICE OPERATIONS & MAINTENANCE:

· Processing and management of tenancy agreement

· Management of asset register

· A/C repairs, maintenance, and accessories.

· Repairs and maintenance of office furniture’s, electronics, and equipment

· Electrical repairs and maintenance

· Office doors and windows maintenance

· Any other task assigned by the supervisor.

FLEET MANAGEMENT:

· Vehicle routine servicing/maintenance

· Assigning of vehicles for trips through requisition form

· Establish and maintain a well-functioning logistics support operation for the office – effective coordination and use of vehicles.

· Vehicle tracking through tracking device

· Review vehicle logbooks to ensure proper record keeping and documentation

· Plans, directs, and coordinates the operation of vehicle maintenance and repairs

· Request for the replenishing of total fuel cards for the vehicles.

· Fleet data collation and reporting

· Identify and support in-service training programs for newly employed Pilot and annual refresher courses for ALL Pilots.

· Ensures that all vehicles have all essential accessories such as umbrella, map, fire extinguisher, toolkit, torch, medical kit etc. Each vehicle should have a checklist that is checked regularly.

· Receive and processes vehicle accident and damage reports.

· Organizes safety programs for all fleet staff

· Renewal of vehicle papers

· Tracking of fuel purchase through Total dashboard

· Purchase of vehicle accessories/washing kit

· Purchase of vehicles accessories

· Coordinate sending and receiving of commodities/parcels/working tools

· Vehicle records and reporting

· Engagement with vehicle maintenance vendors

· Liaise with the Procurement team to arrange the management of car rental and vehicle haulage organizations to provide necessary transport services between central and regional offices as and when necessary.

· Any other task assigned by the supervisor.

SECURITY:

· Processing of monthly Payment of security guards

· Coordination and supervision of security guards

· Management of fire alarm system

· Management of fire extinguishers

· Facilitate staff training on fire related and emergency issues in collaboration with HR

· Ensure functionality of office security lights

· Any other task assigned by the supervisor.

What are we looking for?

· A Diploma in Business / Public Administration or related field.

· At least 1 year working experience in administration and logistics

· Fluency in English with excellent writing and speaking skills required.

· Demonstrable experience in office management and staff coordination.

· Excellent writing and speaking in English language

· Experience with Microsoft Word, Excel, Power Point and Outlook.

· Strong team communicator and facilitator between the interests of different departments.

· Problem-solving ability with equipment

· Ability to work under pressure.

The candidate we hire will embody PSI’s corporate values:

· Measurement: You use hard evidence to make decisions and guide your work. You set clear goalposts in advance and explain clearly if you need to move them.

· Pragmatism: You will strive to deliver the best possible result with the resources available. You will not be paralyzed by a need to make things perfect.

· Honesty: You own your mistakes and are open about your shortcomings – it is the only way you will learn and improve.

· Collaboration: You will quickly establish a mental map of whom you can rely on for what, on your team, at headquarters, and in our country offices – if you try to do it all yourself, you will not succeed.

· Trust: You accept limits to your sphere of control and give colleagues the benefit of the doubt.

Commitment: You are in it for the long-haul and want to grow with the organization, just like PSI serves its consumers and partners with host-country governments through thick and thin

How to apply

All interested and qualified candidates should send their comprehensive resume with a cover letter as ONE PDF/Word document to the e-mail addresses [email protected] and [email protected] using the position title and location as the subject of the e-mail.

More Information

  • Job City Abuja
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We’re a nonprofit, but we take a business approach to saving lives.

PSI is a global health network of more than 50 local organizations dedicated to improving the health of people in the developing world by focusing on serious challenges like a lack of family planning, HIV and AIDS, barriers to maternal health, and the greatest threats to children under five, including malaria, diarrhea, pneumonia and malnutrition.

A hallmark of PSI is a commitment to the principle that health services and products are most effective when they are accompanied by robust communications and distribution efforts that help ensure wide acceptance and proper use.

PSI works in partnership with local governments, ministries of health and local organizations to create health solutions that are built to last.

HISTORY

PSI was founded in 1970 to improve reproductive health using commercial marketing strategies. For its first 15 years, PSI worked mostly in family planning (hence the name Population Services International). In 1985, it started promoting oral rehydration therapy. PSI’s first HIV prevention project — which promoted abstinence, fidelity and condoms — began in 1988. PSI added malaria and safe water to its portfolio in the 1990s and tuberculosis in 2004.

HEALTH IMPACT

PSI has an uncompromising focus on measurable health impact and measures its effect on disease and death much like a for-profit measures its profits. Just last year PSI saved the lives of 9,246 mothers, prevented 3,896,671 unintended pregnancies, stopped 234,367 new HIV infections, and avoided 379,286 deaths due to diseases like malaria, diarrhea and pneumonia that most threaten young children.

PROGRAM LOCATION

World headquarters in Washington, D.C., programs in more than 50 countries, European office in Amsterdam.

PEOPLE

More than 8,900 staff work for PSI and its affiliates. PSI’s expatriate staff is about 1% of the overall workforce. Support services and advocacy are provided by staff in Washington, D.C., and Amsterdam, Netherlands.

PSI’S MISSION

PSI makes it easier for people in the developing world to lead healthier lives and plan the families they desire by marketing affordable products and services.

Connect with us
0 USD Abuja CF 3201 Abc road Fixed Term , 40 hours per week Population Services International (PSI)

Below is the summary of the specific Roles:

OFFICE OPERATIONS & MAINTENANCE:

· Processing and management of tenancy agreement

· Management of asset register

· A/C repairs, maintenance, and accessories.

· Repairs and maintenance of office furniture’s, electronics, and equipment

· Electrical repairs and maintenance

· Office doors and windows maintenance

· Any other task assigned by the supervisor.

FLEET MANAGEMENT:

· Vehicle routine servicing/maintenance

· Assigning of vehicles for trips through requisition form

· Establish and maintain a well-functioning logistics support operation for the office - effective coordination and use of vehicles.

· Vehicle tracking through tracking device

· Review vehicle logbooks to ensure proper record keeping and documentation

· Plans, directs, and coordinates the operation of vehicle maintenance and repairs

· Request for the replenishing of total fuel cards for the vehicles.

· Fleet data collation and reporting

· Identify and support in-service training programs for newly employed Pilot and annual refresher courses for ALL Pilots.

· Ensures that all vehicles have all essential accessories such as umbrella, map, fire extinguisher, toolkit, torch, medical kit etc. Each vehicle should have a checklist that is checked regularly.

· Receive and processes vehicle accident and damage reports.

· Organizes safety programs for all fleet staff

· Renewal of vehicle papers

· Tracking of fuel purchase through Total dashboard

· Purchase of vehicle accessories/washing kit

· Purchase of vehicles accessories

· Coordinate sending and receiving of commodities/parcels/working tools

· Vehicle records and reporting

· Engagement with vehicle maintenance vendors

· Liaise with the Procurement team to arrange the management of car rental and vehicle haulage organizations to provide necessary transport services between central and regional offices as and when necessary.

· Any other task assigned by the supervisor.

SECURITY:

· Processing of monthly Payment of security guards

· Coordination and supervision of security guards

· Management of fire alarm system

· Management of fire extinguishers

· Facilitate staff training on fire related and emergency issues in collaboration with HR

· Ensure functionality of office security lights

· Any other task assigned by the supervisor.

What are we looking for?

· A Diploma in Business / Public Administration or related field.

· At least 1 year working experience in administration and logistics

· Fluency in English with excellent writing and speaking skills required.

· Demonstrable experience in office management and staff coordination.

· Excellent writing and speaking in English language

· Experience with Microsoft Word, Excel, Power Point and Outlook.

· Strong team communicator and facilitator between the interests of different departments.

· Problem-solving ability with equipment

· Ability to work under pressure.

The candidate we hire will embody PSI’s corporate values:

· Measurement: You use hard evidence to make decisions and guide your work. You set clear goalposts in advance and explain clearly if you need to move them.

· Pragmatism: You will strive to deliver the best possible result with the resources available. You will not be paralyzed by a need to make things perfect.

· Honesty: You own your mistakes and are open about your shortcomings – it is the only way you will learn and improve.

· Collaboration: You will quickly establish a mental map of whom you can rely on for what, on your team, at headquarters, and in our country offices – if you try to do it all yourself, you will not succeed.

· Trust: You accept limits to your sphere of control and give colleagues the benefit of the doubt.

Commitment: You are in it for the long-haul and want to grow with the organization, just like PSI serves its consumers and partners with host-country governments through thick and thin

How to apply

All interested and qualified candidates should send their comprehensive resume with a cover letter as ONE PDF/Word document to the e-mail addresses [email protected] and [email protected] using the position title and location as the subject of the e-mail.

2021-12-15

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