Logistic Coordinator (National Position) 148 views0 applications

VACANCY ANNOUNCEMENT

Only female applicants will be considered for this position

Job Title:              Logistic Coordinator (National Position)

Reporting to:       Area Manager

Job Based at:         Gambella and camps

All NRC employees are expected to work in accordance with the organisation’s core values: dedication, innovation, inclusivity and accountability. These attitudes and believes shall guide our actions and relationships. All female staff not from Gambella have the option of being housed in NRC accommodation during their contract period. NRC is fully committed to promoting equality and eliminating all forms of discrimination for our staff. This means that as an integral part of the way we work; NRC seeks to ensure that there is an inclusive and diverse workforce that provides a female friendly workplace.

Background:

The Norwegian Refugee Council (NRC) is present in five regions in Ethiopia, providing refugees and internally displaced people with emergency relief and help them to rebuild their lives. NRC works within the sectors of Education, Shelter, WASH, Livelihood and Food Security, ICLA (Information, Counselling and Legal Assistance), and Child Protection.

 Roles & Responsibilities:

 The Logistics Coordinator is responsible for the coordination and delivery of an efficient and effective logistics and admin service in Gambella area. This position will mainly focus on planning, budgeting, implementing, and following-up on base management including timely and cost efficient services provision as well as ensuring in conjunction with Security Focal Point, security and safety of personnel and assets. The role will provide leadership, technical support and capacity building to the area logistics and admin staff. She is expected to take initiatives and provide guidance, support and services on all matters relating to the organization’s logistics and admin in order to support the achievements of NRC objectives.

Generic responsibilities:

• Support Gambella operations in programme portfolio implementation according to plan of action;
• Promote and share ideas for improvement in area of expertise that will benefit projects implementation.
• Ensure proper filing of documents;
• Ensure adherence with NRC policies, tools, handbooks and guidelines;

Specific responsibilities:

1. General management

• Regularly visit field locations and provide logistics and admin staff with onsite support
• Raise awareness on NRC policies and procedures to relevant staff and partners, Code of Conduct, Anti-corruption etc
• Guide the implementation of the internal control system which ensures that PRs are accurately prepared, Purchase Orders/contract are duly prepared, dispatched, scheduled and delivery are well organized and documented.

1. Ensure effective warehouses and stock Management practices

• Implement and ensure full compliance with the NRC warehouse policies and procedures ensuring appropriate systems for the receipt and dispatch of all supplies.
• Guide the logistics officers and store keepers in effective stores and stock management principles ensuring right records are in place
• Carry out monthly physical stock counts and reconciliation including recommendations for management decisions. Support regular auditing of all inventory and inventory related documentation.
• Build the capacity of store keepers in effective store management
• Coordinate the preparation of monthly Stock Reconciliation Reports and disseminate relevant information to programme managers and users.

1. Base, Fleet and Asset management

• Ensure that all NRC premises (office, field offices, warehouses etc.) are maintained and repaired as necessary, providing good working environment
• Ensure that utilities are provided in a timely and cost effective manner
• Improve and seek new solutions for the premises maintenance and set up, initiate new construction or site development in order to provide better staff services and care.
• Ensure that all the field office utility bills, guest house and warehouse rents are paid on time
• Coordinate the adequate provision of the security guards for the Offices and warehouse
• Control handover of assets and reports follow up
• Ensure safe and efficient transport of staff and materials/goods
• Coordinate the overall management of the area transport fleet and ensure response to programme needs are in line with NRC policies and procedures
• Ensure that the procedure for completing travel plans are in place and maintained on a weekly basis, coordinating and communicating the same in a timely fashion.
• Prepare and submit regular reports including monthly fleet reports, break downs, accidents, fuel usage, fleet KPIs

1. Effective Procurement Management

• Ensure support to Procurement Officer if deemed necessary and in particular:
• Ensure adherence to Logistics Handbook, other NRC policies and donor requirements,
• Maintain a high quality procurement system, which is accountable, transparent and compliant with NRC Procurement Policy and donor requirements,
• Coordinate the timely preparation of procurement plans for the office, establish deadlines and monitor implementation,
• Undertake supply and service providers’ pre-qualification, conduct market research, identify and recommend legitimate local suppliers or contractors through systematic evaluation and maintaining a database of potential and active suppliers/contractors.
• Ensure implementation of the internal control system which ensures that PRs are accurately prepared, Purchase Orders/contract are duly prepared, dispatched, scheduled and delivery are well organized and documented.
• Ensure procurement records are kept and filed appropriately from authorized request to end users

1. Others

• Support Logistics department in taking physical stock counts including recommendations for management decisions. Support regular auditing of all inventory and inventory related documentation.
• Support fleet management by ensuring proper warehousing of fuel, proper parking spaces for vehicles.

Job Requirements

Qualifications and Competences:

 Generic professional competencies:

• BA Degree in Logistics and Procurement Management/Business Administration or equivalent
• At least five years’ experience working in a logistics and admin. role with an INGO
• Documented results related to the position’s responsibilities
• Knowledge about own leadership skills/profile
• Fluency in English, both written and verbal

 Context/ Specific skills, knowledge and experience:

• Knowledge of the local language
• Ability to work under pressure and with little supervision

Behavioral competencies

• Planning and delivering results
• Self-starter, highly motivated
• Empowering and building trust
• Communicating with impact and respect