Logistics Assistant 196 views0 applications


Action Against Hunger-USA is part of the Action Against Hunger International network, which provides humanitarian relief in more than 50 countries worldwide in the sectors of nutrition, health, water/sanitation, and food security. Action Against Hunger-USA, an independent NGO, currently manages programs in 7 countries: Ethiopia, Kenya, South Sudan, Somalia, Tanzania, Uganda, and Haiti. Action Against Hunger-USA implements more than $60 million in programs annually, and approximately 1,500 permanent employees based in New York City, Washington D.C, Nairobi, and country offices. Additional growth is anticipated.

Action Against Hunger has been present in Kenya since 2001 and is a transformative leader in nutrition security for improved quality of life among vulnerable communities. Action Against Hunger wants to contribute to the optimal functional performance of National, County, and Community systems through strategic partnerships for innovative nutrition-sensitive and nutrition-specific interventions to achieve its impact. The organization recognizes gender equality as central to its core strategy towards realization of effective and sustainable outcomes on nutrition, WASH and surveillance interventions. Action Against Hunger is currently implementing activities in West Pokot, Mandera, Samburu, Isiolo, Trans Nzoia, Kakamega, Bungoma and Busia counties.

Summary of position

Action Against Hunger, Kenya Country Office is looking for a Logistics Assistant based in the Isiolo office to provide technical support in logistics to the base staff, supporting the Logistics Manager and Isiolo Field Coordinator in daily operations in support of the Isiolo Base programs and activities.

The incumbent will have the following purpose, engagement and delivery:

Purpose:

  • The Logistics Assistant will provide operational support to the Logistics Manager as well as the Isiolo Field Coordinator.
  • The Logistics Assistant will also support the Isiolo Field Coordinator as a security focal person in the Isiolo Base, monitoring security situation in ACF areas of operation and reporting all incidents to the Logistics Manager.
  • Promote high standards of integrity and accountability on the utilization of organizational resources.

Engagement:

  • The Logistics Assistant will be expected to offer technical assistance to Isiolo Base program
  • On a need basis the Logistics Assistant will be required to engage with external stakeholders such as partners and suppliers.
  • Work with the drivers to ensure vehicles are properly maintained and in good condition.

Delivery:

The Logistics Assistant will be expected to support all logistical functions, including but not limited to; procurement, import/clearance, storage, transport, warehousing and distribution of commodities. The Logistics Assistant will also be a security focal point for Isiolo County, monitoring security related reports and advising staff on movement plans

  1. Essential job functions

Objective 1: Procurement

  • Obtain quotations when necessary and perform negotiation with suppliers for better prices and conditions
  • Contribute to maintain the national supplier database up-to-date & to nourish it from existing contracts, as well as market surveys.
  • Contribute to improve the reliability of the order follow-up, and its dissemination amongst operational teams.
  • Apply the value for money principle throughout the procurement process by implementing sound suppliers/service providers/contractors offers comparison, physical quality check, search for the best prices, etc.
  • Support the efficient & exhaustive circulation, filing & archiving of procurement documentation.
  • Review & strengthen the Monthly Procurement follow-up, under the supervision of the Logistics Manager.
  • Monitor the contract follow up tracker and prompt renewal of expiring contracts.
  • Contribute to build and maintain the local supplier database (at the Base level) up to date. Support building a strategic view of sourcing in the area.
  • Support regular and comprehensive market surveys in the Bases.
  • Support the quantity and quality check at every step of the supply chain.
  • Issue and file stock reception forms upon reception of materials and dispatch to requesting teams/departments and Bases.

Objective 2: Support on Stock & Asset Management:

  • Be familiar with all stock procedures as well as administrative procedures.
  • Support organization of the stock, based on technical requirements or storage norms.
  • Support issuing full documentation of all in and out movements of the goods/commodities (stock in reception forms and waybills).
  • Prevent non-authorized in/out of items/commodities from store.
  • Support regular inventory of the stock.
  • Support the periodic inventories, and clear stock discrepancies in a documented manner;
  • Support assets review, and physical inventories;
  • Review & strengthen the Monthly asset follow-up per project code, budget line, with a clear location & user for each asset; investigate and document any loss or damage.
  • Support the efficient & exhaustive circulation, filing & archiving of asset documentation

Objective 3: Fleet, transportation & fuel management

  • Support in management of ACF fleet (Fuelling, incident reporting, Driver management and Vehicle use reporting)
  • Support fleet reviews, and fleet prospects under the Logistics Manager supervision (market surveys, fleet analysis, etc.)
  • Support the implementation of user friendly tools for movements & maintenance planning;
  • Review & strengthen the Monthly Motorized asset report under the CLM supervision, with logistics teams.
  • Support the efficient & exhaustive circulation, filing & archiving of fleet & transportation documentation.

Objective 4: Reporting and Analysis

  • Compile & consolidate Mission Monthly Logistics Reports from the Bases the share with Logistics Manager
  • Submit weekly procurement reports to the Logistics Manager
  • Analyse fuel consumption reports from Bases and report where there are irregularities as well as advise on areas of improvement
  • Prepare and share with Logistics Manager, Finance Head of Department and/or Country Director all pre-final & final donors reports needed according to donor’s guidelines;
  • Prepare annual security and Logistics reports as requested by Coordination.
  1. Supervisory Responsibilities
  • Base Drivers
  1. Physical Demands
  • While performing the duties of this job, the employee is required to sit for long periods and to concentrate on work, including typing, and turn out heavy volumes of work accurately, within short time frames under stressful situations in the context of a moderately noisy office with many interruptions. Must be able to proofread own work accurately so that only minor corrections are needed on an infrequent basis.
  • The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  1. Working Conditions, Travel and Environment
  • The duties of the job require regular job attendance at least five days per week. Must be available to work outside normal office hours or on the weekends as required.
  • Must be able to travel as required for standard domestic and international business travel as well as to the country offices if appropriate. Based on the country office needs, the time spent on field trips will be a minimum of a quarter of his/her working time. While visiting the field, the employee may be exposed to precarious settings under high-security risks and/or very basic living conditions and outside weather conditions, as well as to infectious diseases.
  1. Gender Equality Commitments & Zero Tolerance to Abuse
  • Foster an environment that reinforces the values of women and men, and equal access to information.
  • Provide a work environment where women and men must be evaluated and promoted based on their skills and performance.
  • Promote a safe, secure, and respectful environment for all stakeholders, particularly for children, beneficiaries, and members of staff.
  • Help to prevent any type of abuse including workplace harassment and sexual abuse and exploitation.
  • Respect beneficiaries’ women, men, children (boys and girls) regardless of gender, sex orientation, disability, religion, race, color, ancestry, national origin, age, or marital status.
  • Value and respect all cultures.
  1. Required Qualifications and Professional Experience
  • Bachelor degree in supply chain & Logistics Management or other relevant academic studies.
  • Membership with CIPS (UK) and/or Membership of KISM will be an added advantage.
  1. Required Skills & Competencies
  • At least 4-6 years’ experience in similar assignments with busy international NGO preferred.
  • Previous INGO experience in staff management, Logistics, finance and project follow-up.
  • Ability to work under pressure while multi-tasking.
  • Results-driven and demonstrable ability to set and communicate goals and ensure effective and appropriate decision-making and problem-solving.
  • Good team player, able to organize, train and motivate a multicultural team.
  • Excellent written and verbal communication skills to motivate and influence.
  • Fluent in English (professional English needed).
  • Good general knowledge in the field of IT, mechanics, radio & satellite communications.
  • Possession of a driving license is an added advantage.

All candidates should apply through the link. closes on 2nd October 2022 at 6:00 pm. Action Against Hunger-USA provides all staff with an attractive salary & benefits package. We provide equal employment opportunities (EEO) to all employees & qualified applicants for employment without regard to race, color, religion, gender, ancestry, national origin, age, handicap, disability, marital status, or status as a veteran. Action Against Hunger-USA complies with all applicable laws governing non-discrimination in employment.

More Information

  • Job City Isiolo
  • This job has expired!
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Action Against Hunger works to save lives by combating hunger and diseases that threaten the lives of vulnerable communities, through nutrition, food security, water and sanitation, health and advocacy.

Action Against Hunger saves lives while building long-term strategies for self-sufficiency:

  • Lifesaving impact in 45+ countries
  • 6,500+ field staff assisting more than 14.9 million people in 2015
  • 35+ years of expertise in contexts of conflict, disasters and food crises

Our global efforts save hundreds of thousands of lives each year, but millions of malnourished children remain in need of lifesaving treatment.

Why Our Work Matters

Deadly malnutrition claims the lives of 1 million children each year, even though it’s:

  1. PREDICTABLE: We know where and when to expect acute malnutrition
  2. PREVENTABLE: We know how to help children stay healthy
  3. TREATABLE: Therapeutic ready-to-use foods can help save millions
  4. AFFORDABLE: Just $45 can provide a child with lifesaving treatment

You can trust Action Against Hunger. Here’s why:

  • Highest four-star rating from Charity Navigator, ten years in a row
  • Listed as an “A”-rated organization by CharityWatch
  • We're accountable, meeting all 20 Better Business Bureau standards
  • Earned Guidestar's Gold Participant Seal for our commitment to transparency
  • Awarded the “Best in America” seal by the Independent Charities of America

What Others Are Saying

Don’t take it from us: here’s what others have to say of our work:

“Action Against Hunger is a NGO that is action oriented. I can truthfully say that they deliver services to those in need and are very present on the ground. They make lasting positive change in the lives of people. I worked for them in four countries and have a good understanding of how they work.”

– Holimata, Great Nonprofits Review

“Action Against Hunger is in war-torn countries that many fear to tread. They are technical people… that forgo the comforts of modern life to assist local populations and refugees at the most fundamental level in the most dangerous locales. They provide nutrition, healthcare, sanitation, and food sustainability. They train populations to be self-sufficient. Although these dedicated men and women want to eliminate the need for their services, humanity is not willing and forces them to witness the most heinous actions.”

– President Nelson Mandela, Recipient, Action Against Hunger Humanitarian Prize 2004

“As a field worker and a partner... I recommend Action Against Hunger as an effective and important organization. Through their integrated approach and expertise in nutrition, food security and water, sanitation and hygiene they are saving lives and improving them for years to come in some of the poorest parts of the planet.”

– Water Advocate, Great Nonprofits Review, Dec. 8, 2011

“Action Against Hunger—the title speaks for itself. This is a remarkable organization with a staff of energetic, enthusiastic and deeply committed people who are determined to make a difference to the lives of thousands of people. There are millions who do not have access to clean water, food, health services or education. They are condemned to a grinding life of poverty with no choices. Action Against Hunger is changing this. Their training programs are improving the quality of life and health and, above all, bringing hope to thousands in underdeveloped countries. I commend them for their outstanding work and welcome the opportunity to express my support.”

– Desmond Tutu, Archbishop Emeritus, Recipient, Action Against Hunger Humanitarian Prize 2006

“I’ve been covering humanitarian crises since the early 1990s and have often been impressed by the work of Action Against Hunger. They are among the first to respond when tragedies unfold, and they work to ensure that communities have a fighting chance to get back on their feet... The nightly news can often seem overwhelming, but it’s important to remember there are effective ways to fight hunger and overcome poverty, and along with groups like Action Against Hunger, you can become part of the solution.”

Connect with us
0 USD Isiolo CF 3201 Abc road Fixed Term , 40 hours per week Action Against Hunger

Action Against Hunger-USA is part of the Action Against Hunger International network, which provides humanitarian relief in more than 50 countries worldwide in the sectors of nutrition, health, water/sanitation, and food security. Action Against Hunger-USA, an independent NGO, currently manages programs in 7 countries: Ethiopia, Kenya, South Sudan, Somalia, Tanzania, Uganda, and Haiti. Action Against Hunger-USA implements more than $60 million in programs annually, and approximately 1,500 permanent employees based in New York City, Washington D.C, Nairobi, and country offices. Additional growth is anticipated.

Action Against Hunger has been present in Kenya since 2001 and is a transformative leader in nutrition security for improved quality of life among vulnerable communities. Action Against Hunger wants to contribute to the optimal functional performance of National, County, and Community systems through strategic partnerships for innovative nutrition-sensitive and nutrition-specific interventions to achieve its impact. The organization recognizes gender equality as central to its core strategy towards realization of effective and sustainable outcomes on nutrition, WASH and surveillance interventions. Action Against Hunger is currently implementing activities in West Pokot, Mandera, Samburu, Isiolo, Trans Nzoia, Kakamega, Bungoma and Busia counties.

Summary of position

Action Against Hunger, Kenya Country Office is looking for a Logistics Assistant based in the Isiolo office to provide technical support in logistics to the base staff, supporting the Logistics Manager and Isiolo Field Coordinator in daily operations in support of the Isiolo Base programs and activities.

The incumbent will have the following purpose, engagement and delivery:

Purpose:

  • The Logistics Assistant will provide operational support to the Logistics Manager as well as the Isiolo Field Coordinator.
  • The Logistics Assistant will also support the Isiolo Field Coordinator as a security focal person in the Isiolo Base, monitoring security situation in ACF areas of operation and reporting all incidents to the Logistics Manager.
  • Promote high standards of integrity and accountability on the utilization of organizational resources.

Engagement:

  • The Logistics Assistant will be expected to offer technical assistance to Isiolo Base program
  • On a need basis the Logistics Assistant will be required to engage with external stakeholders such as partners and suppliers.
  • Work with the drivers to ensure vehicles are properly maintained and in good condition.

Delivery:

The Logistics Assistant will be expected to support all logistical functions, including but not limited to; procurement, import/clearance, storage, transport, warehousing and distribution of commodities. The Logistics Assistant will also be a security focal point for Isiolo County, monitoring security related reports and advising staff on movement plans

  1. Essential job functions

Objective 1: Procurement

  • Obtain quotations when necessary and perform negotiation with suppliers for better prices and conditions
  • Contribute to maintain the national supplier database up-to-date & to nourish it from existing contracts, as well as market surveys.
  • Contribute to improve the reliability of the order follow-up, and its dissemination amongst operational teams.
  • Apply the value for money principle throughout the procurement process by implementing sound suppliers/service providers/contractors offers comparison, physical quality check, search for the best prices, etc.
  • Support the efficient & exhaustive circulation, filing & archiving of procurement documentation.
  • Review & strengthen the Monthly Procurement follow-up, under the supervision of the Logistics Manager.
  • Monitor the contract follow up tracker and prompt renewal of expiring contracts.
  • Contribute to build and maintain the local supplier database (at the Base level) up to date. Support building a strategic view of sourcing in the area.
  • Support regular and comprehensive market surveys in the Bases.
  • Support the quantity and quality check at every step of the supply chain.
  • Issue and file stock reception forms upon reception of materials and dispatch to requesting teams/departments and Bases.

Objective 2: Support on Stock & Asset Management:

  • Be familiar with all stock procedures as well as administrative procedures.
  • Support organization of the stock, based on technical requirements or storage norms.
  • Support issuing full documentation of all in and out movements of the goods/commodities (stock in reception forms and waybills).
  • Prevent non-authorized in/out of items/commodities from store.
  • Support regular inventory of the stock.
  • Support the periodic inventories, and clear stock discrepancies in a documented manner;
  • Support assets review, and physical inventories;
  • Review & strengthen the Monthly asset follow-up per project code, budget line, with a clear location & user for each asset; investigate and document any loss or damage.
  • Support the efficient & exhaustive circulation, filing & archiving of asset documentation

Objective 3: Fleet, transportation & fuel management

  • Support in management of ACF fleet (Fuelling, incident reporting, Driver management and Vehicle use reporting)
  • Support fleet reviews, and fleet prospects under the Logistics Manager supervision (market surveys, fleet analysis, etc.)
  • Support the implementation of user friendly tools for movements & maintenance planning;
  • Review & strengthen the Monthly Motorized asset report under the CLM supervision, with logistics teams.
  • Support the efficient & exhaustive circulation, filing & archiving of fleet & transportation documentation.

Objective 4: Reporting and Analysis

  • Compile & consolidate Mission Monthly Logistics Reports from the Bases the share with Logistics Manager
  • Submit weekly procurement reports to the Logistics Manager
  • Analyse fuel consumption reports from Bases and report where there are irregularities as well as advise on areas of improvement
  • Prepare and share with Logistics Manager, Finance Head of Department and/or Country Director all pre-final & final donors reports needed according to donor’s guidelines;
  • Prepare annual security and Logistics reports as requested by Coordination.
  1. Supervisory Responsibilities
  • Base Drivers
  1. Physical Demands
  • While performing the duties of this job, the employee is required to sit for long periods and to concentrate on work, including typing, and turn out heavy volumes of work accurately, within short time frames under stressful situations in the context of a moderately noisy office with many interruptions. Must be able to proofread own work accurately so that only minor corrections are needed on an infrequent basis.
  • The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  1. Working Conditions, Travel and Environment
  • The duties of the job require regular job attendance at least five days per week. Must be available to work outside normal office hours or on the weekends as required.
  • Must be able to travel as required for standard domestic and international business travel as well as to the country offices if appropriate. Based on the country office needs, the time spent on field trips will be a minimum of a quarter of his/her working time. While visiting the field, the employee may be exposed to precarious settings under high-security risks and/or very basic living conditions and outside weather conditions, as well as to infectious diseases.
  1. Gender Equality Commitments & Zero Tolerance to Abuse
  • Foster an environment that reinforces the values of women and men, and equal access to information.
  • Provide a work environment where women and men must be evaluated and promoted based on their skills and performance.
  • Promote a safe, secure, and respectful environment for all stakeholders, particularly for children, beneficiaries, and members of staff.
  • Help to prevent any type of abuse including workplace harassment and sexual abuse and exploitation.
  • Respect beneficiaries’ women, men, children (boys and girls) regardless of gender, sex orientation, disability, religion, race, color, ancestry, national origin, age, or marital status.
  • Value and respect all cultures.
  1. Required Qualifications and Professional Experience
  • Bachelor degree in supply chain & Logistics Management or other relevant academic studies.
  • Membership with CIPS (UK) and/or Membership of KISM will be an added advantage.
  1. Required Skills & Competencies
  • At least 4-6 years’ experience in similar assignments with busy international NGO preferred.
  • Previous INGO experience in staff management, Logistics, finance and project follow-up.
  • Ability to work under pressure while multi-tasking.
  • Results-driven and demonstrable ability to set and communicate goals and ensure effective and appropriate decision-making and problem-solving.
  • Good team player, able to organize, train and motivate a multicultural team.
  • Excellent written and verbal communication skills to motivate and influence.
  • Fluent in English (professional English needed).
  • Good general knowledge in the field of IT, mechanics, radio & satellite communications.
  • Possession of a driving license is an added advantage.

All candidates should apply through the link. closes on 2nd October 2022 at 6:00 pm. Action Against Hunger-USA provides all staff with an attractive salary & benefits package. We provide equal employment opportunities (EEO) to all employees & qualified applicants for employment without regard to race, color, religion, gender, ancestry, national origin, age, handicap, disability, marital status, or status as a veteran. Action Against Hunger-USA complies with all applicable laws governing non-discrimination in employment.

2022-10-03

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